Imaging Services Tender Scotland

Imaging Services Tender Scotland

Mobile, relocatable and static diagnostic imaging services.

United Kingdom-Edinburgh: Medical imaging services

2019/S 122-298444

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Kate Henderson
Telephone: +44 1312756380
E-mail: kate.henderson3@nhs.net
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Imaging Services

Reference number: NP169/19

II.1.2)Main CPV code

85150000

II.1.3)Type of contract

Services

II.1.4)Short description:

This Framework Agreement is for the provision of mobile, relocatable and static diagnostic imaging services(note; services may include equipment or staff and equipment) which may facilitate (but is not limited to); CT, MR, angiography (including Cath Labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and bone densitometry.

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Mobile and Relocatable Diagnostic Imaging Services — Staffed

Lot No: 1

II.2.2)Additional CPV code(s)

33113000
33182400
33111800
33111620
33115000
85150000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or relocatable) unit, (note; services will include staff and equipment) which may include, but is not limited to; CT, MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and bone densitometry. The service within this lot is to enable the capture of diagnostic images and the provision of patient care. Bidders must be able to provide at least one member of staff (including radiographers and any clinical support staff) who must be skilled and fully qualified.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Static Diagnostic Imaging Services

Lot No: 3

II.2.2)Additional CPV code(s)

85150000
33111800
33111620
33113000
33115000
33182400

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The provision of diagnostic imaging services within a static location, (note; services will include staff and equipment) which may include, but is not limited to; CT, MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and bone densitometry. The service within this lot is to enable the capture of diagnostic images and the provision of patient care.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mobile and Relocatable Diagnostic Imaging Services — Un-Staffed

Lot No: 2

II.2.2)Additional CPV code(s)

85150000
33113000
33182400
33111800
33111620
33115000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or relocatable) unit, (note; services will be for the provision of equipment only) which may include, but is not limited to; CT, MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and bone densitometry. The service within this lot is to enable the capture of diagnostic images and the provision of patient care. The service provision within this lot is unstaffed.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.

Employer’s (compulsory) liability insurance = 5 000 000 GBP,

Public liability insurance = 5 000 000 GBP,

Professional indemnity insurance = 2 000 000 GBP,

Product liability insurance = 5 000 000 GBP.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

Where the potential framework participant is unable for a valid reason to provide the information required, the authority may accept such other information provided by the potential framework participant as the authority considers appropriate.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Suppliers responses will be completed within the ITT with the use of the open procedure and exclusion based on inability to demonstrate ability to service NHSS requirements satisfactorily.

Minimum level(s) of standards possibly required:

(i) mandatory requirement for each potential framework participant to operate to ISO13485:2003 orISO9001:2001 or equivalent

(ii) mandatory requirement for each potential framework participant to be able to supply capacity on either a mobile or static equipment at point of tender for at least one modality that meets the clinical specifications;

(iii) mandatory requirement that any staff provided meet the minimum requirements set out in the tender documents.

(iv) mandatory requirements that uptime of systems to be 100 % with the Health Board credited with time in lieu for any downtime occurring in a contracted period or provided with a pro-rata refund;

(v) mandatory requirement that each potential framework participant agrees to work within relevant industry guidelines, as set out in the tender documents;

(vi) mandatory requirement that each potential framework participant agreed to meet minimum standards for IT security and handling of patient identifiable information, as set out in the tender documents;

(vii) mandatory requirement that suppliers must provide evidence and details of Standard Operating Procedures, as set out in the tender documents;

(viii) mandatory requirement — agree to the RPA/Safety requirements as set out in the ITT;

(ix) mandatory requirement — cleaning and decontamination of all equipment and premises must comply with HEI & HAI guidance;

(x) mandatory requirement — must be able to burn images to DVD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

This Framework Agreement will apply to:

— Golden Jubilee Hospital (National Waiting Times Centre Board),

— NHS 24,

— NHS Ayrshire and Arran,

— NHS Borders,

— NHS Dumfries and Galloway,

— NHS Education of Scotland,

— NHS Fife,

— NHS Forth Valley,

— NHS Grampian,

— NHS Greater Glasgow and Clyde,

— NHS Health Scotland,

— NHS Highland,

— NHS Lanarkshire,

— NHS Lothian,

— NHS Orkney,

— Healthcare Improvement Scotland,

— NHS Shetland,

— NHS Tayside,

— Scottish Ambulance Services,

— The Common Services Agency for the Scottish Health Service,

— The State Hospitals for Scotland.

Scottish Hospices and the following further authorities: Scottish Further Education Colleges and Higher Education Institutions and members of Advanced Procurement for Universities and Colleges (APUC Ltd).

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’)acting through its division Procurement, Commissioning and Facilities, is undertaking this procurement on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13739. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:587700).

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/06/2019

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