Independent Mental Health Advocacy Powys

Independent Mental Health Advocacy Powys

Provision of Independent Mental Health Advocacy (IMHA) Service for Powys Teaching Health Board.

United Kingdom-Cardiff: Health services

2016/S 029-047008

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as part host of NHS Wales Procurement Services)
4th Floor, Companies House, Crown Way
Contact point(s): Commissioning
For the attention of: Richard Gaunt
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920905390
E-mail: richard.gaunt@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Powys Teaching Health Board

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Independent Mental Health Advocacy (IMHA) Service for Powys Teaching Health Board.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Powys Teaching Health Board.

NUTS code UKL24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The new Mental Health Act 2007 made amendments to the Mental Health Act 1983 (the Act) and introduced a statutory duty for Health Boards in Wales to commission an Independent Mental Health Advocacy for qualifying patients under compulsion of the Act in hospital.
The Mental Health (Wales) Measures 2010 (Part 4) further amended the Act to extend the Independent Mental Health Advocacy Service to include informal patients and those qualifying patients under Section 4, 5(2) and 5 (4) and community treatment orders and guardianship.
The Mental Health (Wales) Measure 2010 (‘the Measure’) included provisions which amend the 1983 Act, so as to expand the scope of the independent mental health advocacy scheme in Wales. The scope of the scheme now includes individuals detained in hospital under certain ‘short-term’ sections of the 1983 Act, and those in inpatient settings in Wales receiving assessment or treatment for mental ill-health on a voluntary or informal basis. The Measure also amended the 1983 Act to provide a form of independent mental health advocacy in Wales which is broader in scope — the range of help and support that an independent mental health advocacy in Wales can provide is wider than originally set out in the legislation.
The purpose of the service will be to provide the Independent Mental Health Advocacy service as required by the Mental Health Act 1983 Act as amended by the Mental Health (Wales) Measure 2010 — Part 4
The expanded independent mental health advocacy scheme will provide help and support to all qualifying patients, irrespective of age or diagnosis, in relation to the care and treatment they receive for their mental disorder.
Powys Teaching Health Board are inviting suitably qualified organisations to express an interest for provision of an Independent Mental Health Advocacy Service (IMHA).
The purpose of the IMHA service is to provide assistance to qualifying patients to ensure that they understand the legal procedures of the Act and the rights and safeguards to which they are entitled. This may include assistance in obtaining information about any of the following:
— The patient’s rights under the Act,
— The provision of the Act under which the patient qualifies for an IMHA,
— Any conditions or restrictions to which the patient is subject,
— The medical treatment the patient is receiving, or which is being proposed or discussed, and the reasons for this,
— The legal authority for providing such treatment,
— The requirements of the Act which apply in relation to treatment.
The IMHA will:
— Ensure that the voice of the patient is heard by supporting the patient to articulate their views and to engage with the multi-disciplinary team,
— Support qualifying patients to access information, and to understand better what is currently happening and what is being planned, and to understand better the options available to them,
— Support qualifying patients in exploring options, making better-informed decisions and in engaging with the development of their care plans,
— Support the patient to ensure that they are valued for who they are,
— Support the patient to counteract any actual or potential discrimination.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=40578

II.1.6)Common procurement vocabulary (CPV)

85100000, 85323000, 85312310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The service will be provided to Powys teaching Health Board as per the Lots detailed below. The service provider will ensure that the service provision maximises partnership working across all agencies and sectors.
The aim of the service is to:
1) Provide statutory non instructed advocacy pursuant to the Mental Health Health Act 1983 (Independent Mental Health Advocates) amended by the Mental Health (Wales) Measures 2010 (Part 4) extended the Independent Mental Health Advocacy Service to include informal patients and those qualifying patients under Section 4, 5(2) and 5 (4) and community treatment orders and guardianship. to people of all ages who are permanently or temporary resident in the Health Board boundaries as stated below.
2) Provide ongoing awareness raising and training on the principles and purposes of the IMHA role as agreed with the Health Boards[below]. This will be executed at separate geographical locations.
3) The contract will be divided into the following lots.
Lot 1 Powys Teaching Health Board South (the former counties of Brecknockshire and Radnorshire).
Lot 2 Powys Teaching Health Board North (the former county of Montgomeryshire).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.12.2020

Information about lots

Lot No: 1 Lot title: Lot 1 Powys Teaching Health Board South (the former counties of Brecknockshire and Radnorshire)

1)Short description

As set out within the IMHA Service Specification.

2)Common procurement vocabulary (CPV)

85100000, 85323000, 85312310

3)Quantity or scope

As set out within the IMHA Service Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 Powys Teaching Health Board North (the former county of Montgomeryshire)

1)Short description

As set out in the IMHA Specification.

2)Common procurement vocabulary (CPV)

85100000, 85323000, 85312310

3)Quantity or scope

As set out in the IMHA Specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the ITT documents. Credit worthiness of the bidder will be assessed.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than 1 legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with 1 or more of the parties acting as ‘prime contractor’ (and where more than 1, on a joint and several liability basis). Where the bidder is with a special purpose company with separate legal personality established
for the purposes of tendering for the contract, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The PQQ, which is available via the e sourcing portal (see below) will provide details.
Any economic operator may be excluded if it fulfils any or all of the criteria listed in Regulation 57 of the Public Contract Regulations 2015 (as amended).
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure);
2. Express an Interest in the tender:
— Login to the portal with the username/password;
— Click the ‘PQQs / ITTs open to all suppliers’ link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier);
— Click on the relevant PQQ/ ITT to access the content;
— Click the ‘express interest’ button at the top of the page;
— This will move the PQQ /ITT into your ‘my PQQs/ my ITTs’ page. (this is a secure area reserved for your projects only);
—You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT details’ box;
3. Responding to the tender:
— Click ‘my response’ under ‘PQQ/ ITT details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining);
— You can now use the ‘messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required. As set out in the PQQ
Credit worthiness will be assessed.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required. As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 2
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Service delivery (40 %). Weighting 40

2. Management and staffing (30 %). Weighting 30

3. Quality assurance (30 %). Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority is undertaking the procurement of the contract on behalf of:-, Powys Teaching Health Board.
The procurement is being undertaken using the Light Touch Regime using the old forms and subject to different thresholds.
The services to which this notice relates fall within Schedule 3
of the Public Services Contracts Regulations 2015 (as amended) (the Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to Schedule 3 services.
Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.
All documents to be priced (where applicable) in sterling and all payments made in sterling.
In relation to Section II.1.9) above, variants will be accepted to the extent permitted in the tender documentation (if at all).
The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.
The term of the contract will be 4 years and 5 months.
(WA Ref: 40578).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Bidders should consult their legal advisor. The Contracting Authority will, on a voluntary basis, allow for a minimum 10 calendar day standstill period between notifying the award decision and concluding the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.2.2016

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