Independent Mental Health Advocacy Service (IMHA) for Adults in Cumbria

Independent Mental Health Advocacy Service (IMHA) for Adults in Cumbria

The IMHA Service will be commissioned for those qualifying patients within the county of Cumbria and where necessary those patients out of county where Cumbria is the responsible commissioner.

UK-Carlisle: health services

2012/S 236-388935

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
Corporate Procurement, Parkhouse Building, Kingmoor Park
Contact point(s): Mr Mike Farren
For the attention of: Mr Mike Farren
CA6 4SJ Carlisle
Telephone: +44 1228221745

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: Cumbria County Council
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
Internet address:

Tenders or requests to participate must be sent to: Cumbria County Council
Internet address:

I.2)Type of the contracting authority
Regional or local agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of Independent Mental Health Advocacy Service (IMHA) for Adults in Cumbria.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Throughout the county of Cumbria, England.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The IMHA Service will be commissioned for those qualifying patients within the county of Cumbria and where necessary those patients out of county where Cumbria is the responsible commissioner. The IMHA service will be fully compliant with the Mental Health Act 1983 Code of Practice (2008).
The Mental Health Act calls patients who are eligible for the support of an IMHA ‘qualifying patients’. Qualifying patients are those patients who are:
— detained under the MHA (even if they are currently on leave of absence from hospital) apart from those patients detained under sections 4, 5(2), 5(4), 135 or 136,
— conditionally discharged restricted patients,
— subject to Guardianship under the Act; or,
— on Supervised Community Treatment (SCT),
— being considered for a treatment to which section 57 applies (‘a section 57 treatment),
— under 18 and being considered for electro-convulsive therapy or any other treatment to which section 58a applies (‘a section 58a treatment’).
The objectives of the Service are to:
— fulfil the statutory obligations placed upon the Commissioner by the provisions introduced by the Mental Health Act 2007,
— ensure that qualifying patients will have access to help from an Independent Mental Health Advocate (IMHA) in order to support them to understand and exercise their legal rights,
— ensure that any help made available to a patient is independent of any person who is professionally concerned with the patient’s medical treatment,
— provide an holistic approach to advocacy based on the assessment of the rights and needs of individuals,
— demonstrate how any views that are expressed as representing people’s best interests have been determined.
IMHAs will normally use instructed advocacy; however may also use non-instructed advocacy with patients who lack the mental capacity to instruct or have difficulties communicating.
The Provider for this contract needs to have at least 2 years experience of the provision of mental health advocacy to people receiving care and treatment in a psychiatric setting. Under regulations, IMHAs must have an appropriate combination of experience and training:
— Previous experience working in advocacy, particularly mental health advocacy,
— Previous experience working with people with mental health needs,
— Successful completion of an advocacy qualification, in particular the IMHA module of the National Advocacy Qualification.
The service will be flexible service based on an auto-referral system, to accept the number of appropriate referrals received; able to provide Advocates promptly and at short notice, and to respond within the 5 working day response timescale.
The contract will be awarded to a single Supplier to deliver the IMHA service across all localities providing a countywide Cumbria service.
II.1.6)Common procurement vocabulary (CPV)

85100000, 85310000

II.1.7)Information about Government Procurement Agreement (GPA)
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 313 000 and 360 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement.
Parent company and/or other guarantees of performance and financial liability may be required by.
Cumbria County Council if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a contract is awarded to a consortium, the Contracting.
Authority may require the consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.1.2013 – 10:00
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 31.1.2013 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised staff from within Legal and Democratic Services will break the electronic seal on our e-tendering tool, The Chest.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference NWCE-92JSFP in the box labelled” contains” then click search.

Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. if you are not already registered on the you will need to return to the home page and click on Register.

“Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(I) Not to award any contract as a result of the procurement process commenced by publication of this notice;and
(II) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potentialsuppliers. Any orders placed under this Contract will form a separate contract under the scope of this Contract between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Contract reserve the right to use any electronic portal during the life of the agreement.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Mr Conway Stewart

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.12.2012

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