Information and Data Management Tender

Information and Data Management Tender

Lot 1: Master Data Management — Validation of data and preparation for input into SAP as part of the data change lifecycle for our assets and its associated maintenance plans.

United Kingdom-Reading: Data-processing services

2015/S 202-367644

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, c/o Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

FA1240A Information and Data Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Off Shore.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 60

II.1.5)Short description of the contract or purchase(s):

A number of information and data management duties are currently being provided to Thames Water.
Thames Water are looking to the market for suppliers to provide these services going forward.
Currently the services are grouped into 3 areas of work namely Lot 1: Master Data Management, Lot 2: Reporting Services and Lot 3: Asset Data Capture.
— Lot 1: Master Data Management — Validation of data and preparation for input into SAP as part of the data change lifecycle for our assets and its associated maintenance plans.
— Lot 2: Reporting Services — Production of various operational performance data, also provided is asset management serviceability daily to monthly reporting requirements.
— Lot 3: Asset Data Capture — Translation and audit of network affiliated GIS updates, also CAD drawings and the maintenance of site and other utility information into corporate systems.
Within the above mentioned areas the following activities are being provided:
— Preparation and translation of asset data for SAP;
— Preparation and translation of asset data for GIS;
— Maintenance plan data preparation;
— Update and maintain key site information;
— Project management and governance of services;
— Update and maintain CAD around drawings and schematics;
— Update and load new maintenance plans of 3rd party utility information;
— Provide innovation and enhancements to processes;
— Data dictionary and glossary;
— Maintain and improve ‘How To‘ Guides;
— Production of various operational performance data via SAP BI, Business Objects, Vistec and Excel. Also provided is asset management serviceability daily to monthly reporting requirements.
Thames Water Utilities Ltd reserves the right during the ITN stage to divide the activities into separate lots if required.
The list is by no means exhaustive but gives a good general view of the type of work involved. Please be aware that we may include other similar reporting and data analysis services within the scope of any future agreement awarded under this OJEU process.
The contract length will be 2 years with the option to extend by a further 3 yearly extensions.

II.1.6)Common procurement vocabulary (CPV)

72310000, 72312100, 72313000, 72314000, 72322000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.

II.2.2)Information about options

Options: yes
Description of these options: Thames Water Utilities Limited envisages that any agreement would be for an initial duration of 2 years, with options to extend annually up to a maximum duration of 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Master Data Management

1)Short description:

Validation of data and preparation for input into SAP as part of data change lifecycle for our assets and its associated maintenance plans.

2)Common procurement vocabulary (CPV)

72310000, 72312100, 72313000, 72314000, 72322000

Lot No: 2 Lot title: Reporting Services

1)Short description:

Production of various operational performance data, also provided is asset management serviceability daily to monthly reporting requirements.

2)Common procurement vocabulary (CPV)

72310000, 72312100, 72313000, 72314000, 72322000

Lot No: 3 Lot title: Asset Data Capture

1)Short description:

Translation and audit of network affiliated GIS updates, also CAD drawings and the maintenance of site and other utility information into corporate systems.

2)Common procurement vocabulary (CPV)

72310000, 72312100, 72313000, 72314000, 72322000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

1240A

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2014/S 213-378085 of 5.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 2 — 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

All suppliers who wish to respond to this OJEU notice must request a pre-qualification questionnaire (PQQ) by emailingprocurement.support.centre@thameswater.co.uk providing the following details:

— Company Name;
— 2 x Contact Name;
— 2 x Contact Email;
— 2 x Contact Telephone.
Project being applied for (please state the title used in section II.1.1 of this notice).
Thames Water’s Procurement Support Centre will then send you an email (to the email address provided by you) setting out login details for Thames Water’s eSourcing system (Smartsource).
To view the PQQ surveys you will need to login to Thames Water’s eSourcing system (Smartsource). Should you wish to submit a response(s), you must complete and submit it on Thames Water’s eSourcing system by the date and time stated in the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.10.2015

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