Information Management System for Virtual School – Invitation to Tender

Information Management System for Virtual School – Invitation to Tender

Gloucestershire County Council Virtual School are procuring a Commercial Off The Shelf Information Management System for the Virtual School.

United Kingdom-Gloucester: Educational software package

2019/S 111-272579

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TG
United Kingdom
Contact person: Mrs Anna Booth
E-mail: anna.booth@gloucestershire.gov.uk
NUTS code: UKK13
Internet address(es):Main address: www.gloucestershire.gov.uk

Address of the buyer profile: www.gloucestershire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/?ReadForm&login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/?ReadForm&login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for the Provision of an Information Management System for the Gloucestershire County Council Virtual School

Reference number: DN414883

II.1.2)Main CPV code

48190000

II.1.3)Type of contract

Services

II.1.4)Short description:

Gloucestershire County Council (GCC) Virtual School are procuring a Commercial Off The Shelf (COTS) Information Management System (IMS) for the Virtual School. The system must include the children in care’s live attendance and exclusion data, along with the virtual schools register and a web-based solution for the children’s Personal Education Plans (PEP).

II.1.5)Estimated total value

Value excluding VAT: 266 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK13

II.2.4)Description of the procurement:

Gloucestershire County Council (GCC) Virtual School are procuring a Commercial Off The Shelf (COTS) Information Management System (IMS) for the Virtual School. The system must include the children in care’s live attendance and exclusion data, along with the virtual schools register and a web-based solution for the children’s Personal Education Plans (PEP).

Gloucestershire County Council (GCC) Virtual School are working to meet OFSTED recommendation 13. The recommendation ensures that up-to-date, accurate data is collected and analysed to support the Virtual School, evaluating impact and improvement for looked after children and their educational needs.

The initial term is for 5 years with the option to extend for up to 2 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 266 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial term is for 5 years with the option to extend for up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/07/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Gloucestershire County Council
Gloucester
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/06/2019