Information Technology and Communications Services for London Councils and Other Public Bodies

Information Technology and Communications Services for London Councils and Other Public Bodies

The services to be made available under the Framework Agreement will include data access services; local connectivity services; traditional telephony services; inbound telephony services; IP-telephony solutions; mobile, voice and data service.

United Kingdom-London: Telecommunications equipment and supplies

2015/S 004-004368

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
Contact point(s): www.capitalesourcing.com
W8 7NX London
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Hammersmith and Fulham
Town Hall, King Street
W6 9JU London
UNITED KINGDOM

Westminster City Council
City Hall, 64 Victoria Street
SW1E 6QP London
UNITED KINGDOM

London Borough of Barking and Dagenham
Civic Centre, Rainham Road North, Dagenham
RM10 7BN London
UNITED KINGDOM

London Borough of Barnet
Building 4, North London Business Park, Oakleigh Road South
N11 1NP London
UNITED KINGDOM

London Borough of Bexley
Civic Offices, Broadway, Bexleyheath
DA6 7LB London
UNITED KINGDOM

London Borough of Brent
Brent Civic Centre, Engineer’s Way, Wembley, Middx.
HA9 0FJ London
UNITED KINGDOM

London Borough of Bromley
Civic Centre, Stockwell Close, Bromley.
BR1 3UH London
UNITED KINGDOM

City of London
Guildhall
EC2P 2EJ London
UNITED KINGDOM

London Borough of Croydon
Bernard Weatherill House, 8 Mint Walk, Croydon
CR0 1EA London
UNITED KINGDOM

London Borough of Ealing
Perceval House, 14/16 Uxbridge Road
W5 2HL London
UNITED KINGDOM

London Borough of Enfield
Civic Centre, Silver Street, Enfield
EN1 3XA London
UNITED KINGDOM

Royal Borough of Greenwich
Town Hall, Wellington Street
SE18 6PW London
UNITED KINGDOM

London Borough of Haringey
Civic Centre, High Road, Wood Green
N22 8LE London
UNITED KINGDOM

London Borough of Havering
Town Hall, Main Road, Romford
RM1 3BD London
UNITED KINGDOM

London Borough of Hillingdon
Civic Centre, High Street, Uxbridge
UB8 1UW London
UNITED KINGDOM

London Borough of Hounslow
Civic Centre, Lampton Road, Hounslow
TW3 4DN London
UNITED KINGDOM

London Borough of Islington
Town Hall, Upper Street
N1 2UD London
UNITED KINGDOM

Royal Borough of Kingston Upon Thames
Guildhall, High Street, Kingston upon Thames
KT1 1EU London
UNITED KINGDOM

London Borough of Lambeth
Town Hall, Brixton Hill, Lambeth
SW2 1RW London
UNITED KINGDOM

London Borough of Lewisham
Town Hall, Catfor.
SE6 4RU London
UNITED KINGDOM

London Borough of Merton
Civic Centre, London Road, Morden
SM4 5DX London
UNITED KINGDOM

London Borough of Newham
Newham Dockside, 1000 Dockside Road
E16 2QU London
UNITED KINGDOM

London Borough of Redbridge
Town Hall, High Road, Ilford
IG1 1DD London
UNITED KINGDOM

London Borough of Richmond upon Thames
Civic Centre, York Street, Twickenham
TW1 3BZ London
UNITED KINGDOM

London Borough of Southwark
160 Tooley Street
SE1 2QH London
UNITED KINGDOM

London Borough of Sutton
Civic Offices, St. Nicholas Way, Sutton
SM1 1EA London
UNITED KINGDOM

London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM

London Borough of Waltham Forest
Town Hall, Forest Road
E17 4JF London
UNITED KINGDOM

London Borough of Wandsworth
Town Hall, Wandsworth High Street
SW18 2PU London
UNITED KINGDOM

Other Public Bodies including schools (maintained and academies), registered providers of social housing, NHS establishments and Primary Care Trusts, associated with the Local Authorities named in this Contract Notice

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Information Technology and Communications.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Kensington and Chelsea (the Contracting Authority) is putting in place an agreement for mechanisms to access and gain network connectivity and telecommunication services including services over the Public Services Network (PSN) for use by or on behalf of the UK public sector bodies listed at I.2 (and any future successors to these organisations). Although the Royal Borough of Kensington and Chelsea is named as contracting authority in this contract notice, any one of the Royal Borough of Kensington and Chelsea, London Borough of Hammersmith and Fulham or Westminster City Council, may ultimately enter into the framework agreement.
For the avoidance of doubt, the framework agreement will be open to the following public sector bodies in Greater London (but excluding Government Departments) and any statutory successors to and organisations created, merged or absorbed as a result of re-organisation of or organisational changes affecting such bodies. This will include but not be limited to:
1) Local authorities in Greater London i.e. a local authority as defined in Regulation 3(2) of the Public Contracts Regulations 2006 (the Regulations):
Barking and Dagenham, Barnet, Bexley, Brent, Bromley, City of London, Croydon, Ealing, Enfield, Greenwich, Hammersmith and Fulham, Haringey, Hillingdon, Havering, Islington, Hounslow, Lambeth, Lewisham, Merton, Newham, Redbridge, Richmond upon Thames, Royal Borough of Kensington and Chelsea, Royal Borough of Kingston upon Thames, Southwark, Sutton, Tower Hamlets, Waltham Forest, Wandsworth, Westminster City Council;
2) Greater London Authority Group including but not limited to Transport for London, London Fire and Emergency Planning Association, (London Fire Brigade), Mayor’s Office for Policing and Crime, Royal Parks and any subsequent body included in the GLA group;
3) Police services in Greater London (i.e. police authorities, and the Metropolitan Police Authority/Service as defined by Regulations 3 (1) (j) (k) (n) and (m) of the Regulations);
4) Educational establishments in Greater London i.e. schools (maintained and academies), school governing bodies; voluntary aided schools; foundation schools; any faith educational establishments including the Roman Catholic Dioceses and Anglican Dioceses, associated with the named Local Authorities including diocesan authorities; academies and free schools;
5) All Registered Providers of Social Housing in Greater London including but not limited to Registered Providers of Social Housing (as defined in the Housing and Regeneration Act 2008), Tenant Management Organisations (TMOs) and their agents within the geographical area of Greater London including all Arms Length Management Organisations (ALMO’s) or any successor body of the Local Authorities within Greater London. This also includes CityWest Homes;
6) NHS establishments in Greater London and Primary Care Trusts associated with the Local Authorities;
7) Trusts, Social Enterprises, Mutuals, and Community Interest Companies (i.e. organisations that have been established by the public bodies within the scope of this advertisement and/or where the contracting public bodies are trustees or partners of the Trusts, Social Enterprises, Mutuals and Community Interest Companies or any similar organisation);
8) Other Public Sector Organisations:
London Waste Authorities, Local Government Association and The Electoral Commission.
The above public sector bodies have a need for the provision of innovative network connectivity, telecommunications and other services, including PSN compliant services and non-PSN compliant services, to facilitate inter-organisational collaboration through secure communication, interoperability and sharing of information. The services to be made available under the Framework Agreement will include data access services; local connectivity services; traditional telephony services; inbound telephony services; IP-telephony solutions; mobile, voice and data services; paging services; video conferencing; audio conferencing; and integrated communications services, including, but not limited to, networks, corporate and guest Wi-Fi, gateways and related services; voice lines and minute bundles; mobile services including voice and data, pager services; email services; internet service provision, content filtering services and intruder detection systems; communication services including video and audio conferencing services, and unified communications; call centre services; and associated supporting services including but not limited to security, information assurance, design/build/operate consultancy, acquisition, technology audit and site surveys; innovation and exploitation of new and emerging technologies and products, management and support, agency and professional services, and other services as described in this OJEU notice; the framework agreement; the call off terms; and the call off order form.
The contracting authority considers that this procurement may be suitable for economic operators that are Small or Medium Enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not an economic operator is an SME in assessing the most economically advantageous tender.
The framework agreement will have an initial term of four (4) years. The duration of call-off contracts placed under this framework agreement will be for a maximum of seven (7) years comprising an initial term of four (4) years with an option to extend by three (3) further periods of one (1) year.
The framework agreement will need potential providers with the ability to deliver central services (which are services essential to support the functional operation of a services network and might include but not be limited to a top level domain name service and public key infrastructure) which must be assured and accredited to the appropriate security level as specified, by contracting bodies that will award specific contracts under the framework agreement as the individual data owners.
Each potential provider intending to deliver PSN compliant services under the framework agreement will need to be capable of supplying PSN compliant services to the required security level as specified, by contracting bodies that will award specific contracts under the framework agreement as the individual data owners.
The sustainability of services offered under the framework agreement will be a component part in reducing contracting Bodies’ carbon footprints, not only in energy consumption but also in enabling further wider reduction in sustainability impacts. In addition, the sustainability of potential providers’ sources of supply should be a key consideration. As such, sustainability will be a common theme throughout the lifetime of the framework agreement and the specific contracts awarded under it.
Public Services Network (PSN): Public Services Network is a secure network built to common standards that enables the delivery of public services from any place by any provider. In doing so it creates a competitive marketplace to significantly reduce the cost of telecommunications services and enable different and creative ways of delivering public services.

Potential Providers are strongly encouraged to become familiar with the PSN concepts, principles, operation and standards, and in particular to read the PSN operating model for an overview of the PSN and its operating principles, and to visit the PSN website: https://www.gov.uk/public-services-network Where successful potential providers deliver PSN compliant services they will be required to ensure that the services comply with the PSN standards, as published during the procurement and during the lifetime of the framework agreement and any specific contracts awarded under it provided that any new standards published post award do not materially alter the scope of the services as set out in this OJEU notice, the framework agreement and any specific contracts awarded under the framework agreements.

The contracting authority has taken in to account and abided by the Public Services (Social Value) Act 2012 in carrying out this procurement.

II.1.6)Common procurement vocabulary (CPV)

32500000, 64212600, 32417000, 64212700, 64215000, 32000000, 64212500, 50333000, 32415000, 32413000, 31330000, 51340000, 72313000,64210000, 50334400, 31340000, 50334200, 32418000, 72150000, 72300000, 32416000, 64216000, 64211200, 64212200, 32416100, 64212800,50332000, 64211100, 72110000, 50330000, 31320000, 64212000, 72120000, 64212100, 32410000, 51310000, 31350000, 64212300, 64200000,64000000, 32413100, 64212400, 72310000, 32412100, 64220000, 64211000, 50334000, 50331000, 64214000, 32412000, 32411000, 51300000,64213000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 20 000 000 and 200 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the contracting authority.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Initial assessment will be by means of a Pre-Qualification Questionnaire. Copies of the questionnaire are available from the address in I.1 and must be completed and returned to that address by the deadline in IV.3.3.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Initial assessment will be by means of a Pre-Qualification Questionnaire. Copies of the questionnaire are available from the address in I.1 and must be completed and returned to that address by the deadline in IV.3.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.2.2015 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

6.2.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 29.5.2015 – 17:00
Place: Royal Borough of Kensington and Chelsea
For the attention of: www.capitalesourcing.com

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2015

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