Infrastructure Services London

Infrastructure Services London

The scope of services is to provide comprehensive engineering and fabric related services to the infrastructure of City Hall, Trafalgar Square and Parliament Square Gardens.

United Kingdom-London: Building and facilities management services

2015/S 175-318325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): Premises and General Services
For the attention of: Jay Gami
SW1H 0TL London
UNITED KINGDOM
E-mail: jaygami@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
City Hall The Queens Walk More London
SE1 2AA London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

GLA 80590 — City Hall, Trafalgar Square and Parliament Square Gardens — Infrastructure Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Greater London Authority (GLA) Facilities Management Team is responsible for the management of City Hall, plus Trafalgar and Parliament Square gardens. The scope of services is to provide comprehensive engineering and fabric related services to the infrastructure of City Hall, Trafalgar Square and Parliament Square Gardens, covering all aspects of building services and fabric related items, as detailed within this Schedule 3 of the Contract. Works shall include preventative maintenance and reactive call outs across the service definition. It will also include new projects from concept to commissioning on an as required basis.
— These are High Profile Iconic Sites with Public Access that are symbolic of the UK, Mayor of London.
— Maintain the dignity and reputation of the Authority and office of the Mayor of London The contract will be for a duration of 6 years, with an option to extend by (2+2+1), at the sole discretion of the authority. Please note this contract is for the GLA and any of its functional bodies.

II.1.6)Common procurement vocabulary (CPV)

79993000, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Interested parties should not that TfL is acting as a procurement agent on behalf of the GLA and that all information provided as part of the procurement process will be shared with the client department/project team in the GLA.
The Greater London Authority (GLA) Facilities Management Team is responsible for the management of City Hall, plus Trafalgar and Parliament Square gardens. The scope of services is to provide comprehensive engineering and fabric related services to the infrastructure of City Hall, Trafalgar Square and Parliament Square Gardens, covering ALL aspects of building services and fabric related items, as detailed within this Schedule 3 of the Contract. Works shall include preventative maintenance and reactive call outs across the service definition. It will also include new projects from concept to commissioning on an as required basis.
—These are High Profile Iconic Sites with Public Access that are symbolic of the UK, Mayor of London.
— Maintain the dignity and reputation of the Authority and office of the Mayor of London The contract will be for a duration of 6 years, with an option to extend by (2+2+1), at the sole discretion of the authority. Please note this contract is for the GLA and any of its functional bodies.

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a duration of 6 years, with an option to extend by (2+2+1), at the sole discretion of the authority.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

80590

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.10.2015

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

As outlined in section 3.5, a bidder’s conference will be held on Tuesday 15.9.2015, starting promptly at Trafalgar Square Gardens. The conference will consist of bidders being given a guided tour of the premises at Trafalgar and Parliament Square Gardens, followed by a Visit to City Hall and closing with a question and answer session.
Further information on the Bidders conference and a registration details can be found within the Invitation to Tender pack, Volume 1, Appendix 2.5
Bidders will be required to confirm their attendance via the e-tendering system, through a clarification by no later than 5 pm 11.9.2015, providing the following information;
1.Name of Organisation.
2.Contact details including email address and telephone number.
3.Name of Attendee(s).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.9.2015

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