Inherited Asset Disposal Services Provider for London Legacy Development Corporation

Inherited Asset Disposal Services Provider for London Legacy Development Corporation

This notice is in respect of a contract for the provision of services relating to the safe and secure removal, re-use or disposal of assets arising from the delivery of the Queen Elizabeth Olympic Park (‘the Park’) following the completion of the London 2012 Olympic and Paralympic Games (‘the Games’).

UK-London: Waste disposal site construction work

2012/S 240-395424

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, 1 Stratford Place
For the attention of: David Walsh
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
E-mail: davidwalsh@londonlegacy.co.uk

Internet address(es):

Electronic access to information: http://www.procure4london.com

Electronic submission of tenders and requests to participate: http://www.procure4london.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Regeneration and Development
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Inherited Asset Disposal Services Provider
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKI12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Waste disposal site construction work. Refuse disposal and treatment. Non-hazardous refuse and waste treatment and disposal services. Refuse recycling services. Household-refuse disposal services. Urban solid-refuse disposal services. This notice is in respect of a contract for the provision of services relating to the safe and secure removal, re-use or disposal of assets arising from the delivery of the Queen Elizabeth Olympic Park (‘the Park’) following the completion of the London 2012 Olympic and Paralympic Games (‘the Games’).
The services may be undertaken on the Park or on areas adjacent to and around the Park or other locations that may arise from of in connection with the services described within the PQQ, and may involve some or all of the following:
— collection and storage of various items/assets;
— the re-use or re-allocation of various items/assets;
— the selling or disposal of various items/assets;
— such other additional services that are deemed necessary to enable the execution and completion of the main services as described above.
Any contract arising from this notice will require the provider adopting or complying the Contracting Authority’s Priority Themes, in particular those that relate to Sustainability, to ensure any assets that are disposed of are done so in a safe and secure manner.
Applicants should note that the Contracting Authority will be splitting the asset disposal services contract in to 2 lots:
— Lot 1 will be to source a Disposal Services Provider that will be managing the disposal of those assets which are likely to have a re-sale or re-use value, and whose proposed end-use will be of interest and relevance to the Contracting Authority. (the Lot is to be known as the ‘Secure Asset Disposal Services Provider’)
— Lot 2 will be to source a disposal services provider that will be managing the disposal of assets which will likely have a limited re-sale value, but be of some value and/or interest to local charities, community groups and other ‘third sector’ organisations. (the Lot is to be known as the ‘Low-Value Asset Disposal Services Provider’)
The scope of the services may also be extended to include other similar works as may be instructed by the Contracting Authority from time to time within other areas of the Park or off-Park locations. The Contracting Authority reserves the right acting in accordance with the relevant legislation to award additional services, supplies and works to the successful contractor insofar as they are associated and necessary for the provision of the original main Provider services under the contract to be awarded.
Full details of the scope and the obligations of each provider will be provided to those Applicants that are shortlisted to receive the Invitation to Tender (‘the ITT’).
II.1.6)Common procurement vocabulary (CPV)

45222110, 90510000, 90513000, 90514000, 90513100, 90513200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please see Section II.1.5 above and the Supplier’s Briefing and pre-qualification questionnaire, copies of which can be obtained from the Procure4London eTendering service (further details of which are set out in Section VI.3 of this OJEU Notice).
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Secure Asset Disposal Services Provider

1)Short description
The Disposal Services Provider required by this Lot involve those assets which are likely to have a re-sale value and whose proposed end-use will be of relevance to the Contracting Authority.
2)Common procurement vocabulary (CPV)

45222110, 90510000, 90513000, 90513200, 90513100

3)Quantity or scope
The scope of the Services that comprise Lot 1 may therefore include (but not be limited to):
— the removal from location; and/or
— transport to the designated storage on/off site; and/or
— registering of the assets; and/or
— marketing of the disposal (for re-use or recycle) of the assets; and/or
— sourcing of suitable and capable purchasers of the assets; and/or
— the return to the Development Corporation of any surplus monies arising from the potential sale of the assets;
Some of the assets involved in this Lot are, for example:
— access control systems such as turnstiles, barriers and gates etc;
— search and screen equipment;
— hostile vehicle mitigation equipment;
— waterways protection and access control equipment;
— other items or assets of the same or similar nature on the Park that may arise during the course of the Development Corporation’s activities.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Charity/Third Sector Asset Disposal Services Provider (‘CTS’)
1)Short description
Asset disposal services for the disposal of those Inherited Assets that are of low value or represent little or no interest to Contracting Authority.
2)Common procurement vocabulary (CPV)

45222110, 90510000, 90513000, 90513100, 90513200

3)Quantity or scope
The scope of the Services that comprise Lot 2 may therefore include (but not be limited to):
— the removal from location; and/or
— transport to the designated storage on/off site; and/or
— registering of the assets.
These assets include assets of limited or low value which may be more useful to a charity, community group and/or other third sector organisation.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, collateral warranties, bonds and / or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of providers to take a particular legal form or to require a single provider to take primary liability or to require that each party undertakes joint and several liabilities irrespective of the legal form of the contracting entity. Details are provided in the pre-qualification questionnaire documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Procure4London eTendering Service).
Completed responses to pre qualification questionnaires must be returned via the Procure4London e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the deadline for receipt of responses as notified in the pre qualification questionnaire.
Suppliers’ instructions on how to respond to this Notice with the submission of a PQQ, together with assistance on registering suppliers’ organisations on the eTendering service, and downloading / viewing procurement documentation can be found:
1.) on the eTendering website, www.procure4london.com; or

2.) through the use of the www.procure4london.com Helpdesk facility on +44(0)845 270 7098; or

3.) through the use of the Supplier Guides and FAQ’s available from the eTendering service at http://www.procure4london.com/getting-started/supplier-guidances/

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evaluation information required from Applicants will be stated in the Pre-Qualification Questionnaire (PQQ), which is available for download from the Procure4London eTendering service.
Minimum level(s) of standards possibly required: For applicants interested in Lot 1, the following minimum levels will be required:
1.) Applicants interested in being selected to participate in competition for the Project must demonstrate the following:
a. A minimum annual turnover in each of the last 3 consecutive years of GBP 5 000 000 or equivalent financial performance in the Applicant’s reporting currency or equivalent proof of financial standing.
b. In the case of a consortium bid, the combined minimum annual turnover of the Applicant and the relevant companies in each of the last 3 consecutive years must be no less than that specified in paragraph a. above and the minimum annual turnover of at least one of the parties must be no less than GBP 1 500 000 or equivalent financial performance in reporting currency or equivalent proof of financial standing.
For applicants interested in Lots 1 and 2, the following will be required:
In addition, the Contracting Authority will undertake a conformity check of each Applicant’s financial standing. The conformity check will comprise a Dun and Bradstreet Failure Score for each Applicant.
The Contracting Authority will require each Applicant to achieve a minimum Dun and Bradstreet Failure Score of 50 or above, or otherwise satisfy the Contracting Authority as to its financial standing.
Applicants that achieve a Dun and Bradstreet Failure Score of 49 or lower may be contacted by the Contracting Authority to provide further information on their financial standing. The Contracting Authority reserves the right, at its sole discretion, to exclude any such Applicants if not satisfied with the Applicant’s financial standing as a result of either information contained in the Dun and Bradstreet report or the supplied further information.
If information is not available from Dun and Bradstreet for a particular Applicant, the Contracting Authority may undertake alternative checks as appropriate to establish an equivalent measure of that Applicants financial standing.
The Contracting Authority reserves the right to adjust these minimum standards in accordance with the Public Contract Regulations and to reject responses from Applicants and/or Relevant Companies who are unable to meet the above criteria. More details about this can be found within the PQQ documents.
2.) The Applicant must confirm the ability to provide the levels of insurances required by the Contracting Authority. These levels are stated within document ‘Part 3 of 3: Project Information.’
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Bidders will be assessed in accordance with Part V of the Public Contracts Regulations which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Procure4London e-Tendering Service). The pre-qualification questionnaire sets out the relevant questions and criteria that Applicants need to respond to and the rules for the assessment of the responses and useful information about the Works. Completed responses to pre qualification questionnaires must be returned via the Procure4London eTendering Service (further details of which are available at section VI.3 of this Notice) before the deadline for receipt of responses as notified in the PQQ.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the Applicants technical ability to deliver the Contracting Authorities requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The criteria for choosing bidders to progress to the Invitation to Tender Stage will be outlined in the document ‘Part 3 of 3: Project Information’
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The information and/or documents for this opportunity are available on https://www.procure4london.com . You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Codes for each Lot:
Lot 1 – 642A65NHP8
Lot 2 – TCPEW8527V
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 14.1.2013. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Procure4London Helpdesk by emailing helpdesk@procure4london.com.

The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify a Applicant where:
— a response is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of Part V of the Regulations at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant.
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicant.
Variant bids may be permissible as part of this procurement process provided they comply with the Contracting Authority’s requirements for variant bids as set out in the invitation to tender documentation copies of which will be available from the Procure4London e-Tendering Service. The ability to submit Variant bids will be confirmed in the Invitation to Tender documents.
Clarifications and queries in respect of this PQQ must be submitted in writing and via the Procure4London eTendering Service only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity. GO-201243-PRO-3830193 TKR-201243-PRO-3830192 GO Reference: GO-20121210-PRO-4445133

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
Level 10, 1 Stratford Place
E20 1EJ London
UNITED KINGDOM
E-mail: davidwalsh@londonlegacy.co.uk
Telephone: +44 2032881800

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill periods at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may award damages or declare the contract ineffective. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Contracting Authority would urge aggrieved Tenderers to communicate any issues process by raising a Clarification Question through the Procure4London Portal in the first instance in case a solution can be found to avert time consuming actions involving the Courts
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.12.2012

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