Innovation Energy Entrepreneur Fund Incubation Support for DECC

Innovation Energy Entrepreneur Fund Incubation Support for DECC

Incubation support focusses on identifying and filling skills gaps within companies that may prevent them from bringing innovations to market effectively, and providing specialist advisors to support companies in the development of appropriate knowledge and skills.

United Kingdom-London: System quality assurance planning services

2014/S 240-422404

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change (DECC)
3 Whitehall Place
For the attention of: Katharine Chislett
SW1Y 2AW London
UNITED KINGDOM
Telephone: +44 3000686298
E-mail: innovation@decc.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.decc.gsi.gov.uk

Address of the buyer profile: www.delta-esourcing.com

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Innovation Energy Entrepreneur Fund (EEF) Incubation Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

System quality assurance planning services. System quality assurance assessment and review services. Research and development services and related consultancy services. Research and experimental development services. Technical testing, analysis and consultancy services. Project management consultancy services. The Department of Energy and Climate Change (‘DECC’) wishes to appoint a Supplier to undertake provision of incubation support to successful applicants the Energy Entrepreneurs Scheme. Incubation support is key to maximising value for money to DECC by supporting grant recipients in the deployment of their innovative technologies on a commercial scale.
Incubation support focusses on identifying and filling skills gaps within companies that may prevent them from bringing innovations to market effectively, and providing specialist advisors to support companies in the development of appropriate knowledge and skills.
Delivery of incubation support involves the following stages which are defined later in this ITT:
— Coordination, including quality control, feedback and evaluation;
— Identification and planning of incubation requirements;
— Management of incubation tasks;
— Delivery of incubation tasks.
This ITT is focussed on provision of incubation support for existing EEF projects, and projects selected for funding from the fourth round of EEF that launched in November 2014. Support requested by this ITT is divided into two Lots. The supplier of Lot 1 will need to liaise closely with the supplier for Lot 2. The Lots could be fulfilled by the same supplier but must demonstrate clear mechanisms that separate the quality assurance requirements between the various roles.

II.1.6)Common procurement vocabulary (CPV)

72224200, 72225000, 73000000, 73100000, 71600000, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is expected to run until the end of March 2016. The authority may extend this requirement by a further 3-6 months. This requirement has been split into 2 lots.
Lot 1 — Coordination and Planning Lot 2 Incubation Management and Support.
The value for Lot 1 is up to 700 000 GBP excluding VATThe value for Lot 2 is 1 300 000 GBP excluding VAT. Suppliers can be for either or both Lots.
Estimated value excluding VAT:
Range: between 700 000 and 1 300 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 2.3.2015. Completion 31.3.2016

Information about lots

Lot No: 1Lot title: Coordination and Planning — Incubation Support Innovation Energy Entrepreneur Fund (EEF)

1)Short description

1 — Coordination and Planning Value — up to 700 000 GBP excluding VAT until March 2016. Summary — this Lot will deliver the 2 roles defined below for Incubation Co-ordinator and Incubation Planner. Scope:
— Coordination of EEF round 1-3 (approx. 40 projects),
— Coordination of EEF round 4 (approx. 15 projects),
— Coordination of non-EEF projects (approx. 11 projects),
— Incubation planning for EEF round 4 only (the other Incubation Plans are already in place).
Outputs:
— Monthly reporting of incubation support progress and issues to DECC,
— Evaluation report of incubation support at mid — and end point of scheme,
— Delivery of quality-assured incubation plan for each grant project supported under the EEF round 4.
The supplier of Lot 1 will need to liaise closely with the supplier for Lot 2. The Lots could be fulfilled by the same supplier but must demonstrate clear mechanisms that separate the quality assurance requirements between the various roles.
Incubation Co-ordinator: To coordinate delivery of the incubation support programme to the grant recipients. Including allocation of Incubation Planner to each grant recipient, approval of scopes of work designed by incubation manager, review of incubation work deliverables, creation and management of incubation processes, monthly progress reviews with incubation managers and reporting to DECC. This is a senior role requiring excellent organisation, planning and communication skills.
1. Support to DECC:
— Set up and maintain management tools for incubation claims and applications,
— Support DECC with official communications e.g. attendance at key events, provision of briefing material related to incubation support,
— Prompt liaison with DECC regarding red flag grant projects,
— Prepare monthly review reports, including budget, and presenting to DECC at monthly meetings.
2. Support to Projects:
— Gain an in-depth working knowledge of all projects to ensure that the proposed incubation tasks are addressing the key areas for commercial support at the right time,
— Conduct incubation support review workshops to gain an independent view on grant recipient progress and provide recommendations for priority support tasks,
— Maintain an open door policy to allow grant recipients to call directly;
3. Coordination of Incubation Services:
— Review and approve incubation task scopes ensuring clear objectives and efficient methodology, scope is in line with incubation plan and company priorities and needs, recommend changes as required to work or deliverables, review and compare value for money;
— QA of all task deliverables — review all outputs at mid-point and at final draft, provide recommendations to incubation support delivery partner as required (including feedback on reports and recommendations, and assistance with industry referrals and introductions), resolution of issues with tasks and relationships between incubation support delivery supplier and project,
— Conduct monthly conference calls with incubation managers to discuss progress per company;-Issue and approve monthly progress tracker to gather information on task progress per company.
4. Evaluation and Feedback:
— Liaison and communication with all service partners to gather and provide feedback, share lessons learned, and promote best practice,
— Build the reputation of the EEF at networking events and conferences, exhibiting at relevant events and promoting EEF,
— Design, organise and facilitate best practise sharing workshops Incubation Planner: The role of the incubation planner is to conduct an assessment of the grant applicant’s commercial progress (using specific business assessment tools) to identify relative strengths and gaps.
The key deliverable of the incubation planner is a written Incubation plan which is used to scope support tasks. Whilst a business assessment tool provides a consistent structure, the Incubation Planner needs depth of experience in technology commercialisation and assessment skills with technology and business teams, to gather specific insights and pin point critical gaps using the tool. This expertise that collaboration with the candidate and their buy-in to an action plan Tasks:
— Read relevant background material e.g. grant application, business plan,web search etc., to compile an hypothesis of questions and likely key issues to examine in greater detail and make an initial assessment of the applicant’s stage of development (Technology Readiness Level),
— Arrange a face-to-face Planning Session with the key management and technical team of the company at their premises to include a demonstration (where appropriate) of technical progress to date. Ensure that where appropriate members of the DECC Innovation Team join the session.
— Lead the Planning Session takes in the form of a structured dialogue around the 8 capability areas of an assessment framework, gaining insight and identifying real gaps, and opportunities to de-risk the next stage, and necessary actions for the project and venture to make efficient progress,
— Agree the incubation plan with the grant applicant to ensure alignment on an action plan,
— Follow up with the grant applicant on any clarification questions or other outstanding points.
— Write up the Incubation Plan which contains:
• Assessment feedback in 8 areas of the business,
• Summary of relative strengths/weaknesses/gaps in each area,
• Scorecard Metrics to identify the medium-long term business objective,
• Red flags and risks.
— Prioritised actions and tasks to address gaps and prepare for next stage (Commercial and Project), including a task description or objective, a indicative time budget, and tangible deliverables or outcomes,
— Provide feedback to the candidate company and DECC, review the plan using their input, and adjust if necessary.

2)Common procurement vocabulary (CPV)

72224200, 73000000, 73100000, 71600000

3)Quantity or scope

The contract is expected to tun until 31.3.2016. The department may extend this requirement by a further 3-6 months. The value for LOT 1 is up to 700 000 GBP excluding VAT. Suppliers can be fir Lot 1/Lot 2 or both Lots.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 2.3.2015. Completion 31.3.2016
5)Additional information about lots

Lot No: 2Lot title: Lot 2 Incubation Management and Suport Provider — Innovation Energy Entrepreneur Fund (EEF) Incubation Support

1)Short description

Lot 2 — Incubation Management and Support Provider Value – up to 1 300 000 GBP Excluding VAT until March 2016.
Summary — this Lot will deliver the 2 roles defined below for Incubation manager and Incubation Support Provider.
Scope:
— Incubation management of EEF round 1-3 (approx. 40 projects),
— Incubation management of EEF round 4 (approx. 15 projects),
— Incubation delivery of EEF round 1-3 (approx. 40 projects)
— Incubation delivery of EEF round 4 (approx. 15 projects).
Projects outside of the EEF receiving incubation support are out of scope of this Lot as contractual providers of incubation management and support are already in place.
Outputs:
— Delivery of quality-assured incubation tasks within incubation plan;
— Report to coordinator (see Lot 1) on a monthly basis using reporting tools provided.
The Incubation Manager must liaise closely with the Coordinator, assigned in Lot 1, as well as the DECC Monitoring Officer for individual projects. The Incubation Support Provider must liaise closely with the Incubation Manager and the Co-ordinator (see Lot 1). If the supplier of Lot 2 is the same as Lot 1, there must be clear separation of quality control aspects. Incubation Manager: Build a trusting relationship with the grant recipients company to implement the Incubation Plan, enabling timely identification of commercial support needs and maximizing the chance of commercialization and market entry.
— Direct experience managing tech start-up ventures and projects,
— Credible and constructive in dealings with experienced technologists and entrepreneurs,
— Management consulting experience in: planning and management new tech venture projects,
— Practised at: diagnosing practical next steps and priorities for small teams; digging into the detail to find the question the venture really needs to answer,
— Practiced at consulting services supplier selection and contracting: ability to write effective scopes and select the right framework partner to supply,
— Experience in: team evaluation and development, partner/commercial agreements, investment readiness (co-structures, SHA/rights, and funding plans),
— Experienced at: running projects to engage with industry and market participants and turn market data into value propositions (or to show a CVP does not exist)
— Hands on engagement with venture managers/entrepreneurs, Challenging the status quo, Framing and evaluating a range of commercialisation options and plans,
— Thinking ahead to what ventures will need before they are aware they need it,
— Flexible: frames and considers potential value propositions from several angles,
— Exposure to a broad range of start-up ventures — as exemplars, and case studies of what has worked and hasn’t worked and issues that may come up,
— Understanding common issues faced by new technology in the different clean-tech sectors,
— Personal willingness to confront embedded think and challenge views, build personal relationships with driven individuals,
— Responsiveness as issues arise, willingness to take responsibility to help out.
Tasks:
— Liaise with the grant recipient and produce detailed scope for individual pieces of work required under the Incubation Plan,
— Coordinate support activity for the grant recipient,
— Agree scope of work and budget with the Co-ordinator. In some circumstances, the incubation manager is likely to deliver task work him/herself,
— Facilitate kick off meeting and strategic review meetings,
— Monitor performance of grant project to ensure technical and commercial progress is aligned,
— Ensure the work is delivered to expected standard and also that it is integrated into the grant recipients future strategy and activities,
— Provide strategic oversight and mentoring to companies, e.g. by: supporting market engagement and development of strategic relationships at senior level using contacts and network; providing assistance to find demonstration clients and pilot sites; working with CEO/team to assist with investment readiness or strategic sales/projects eg. review and input to business plan, propositions and presentations,
— Use management and reporting tools provided by Coordinator Incubation Support Provider: Work with the grant recipient and Incubation Manager to implement individual tasks within the Incubation Plan,
— Direct experience managing tech start-up ventures and projects,
— Credible and constructive in dealings with experienced technologists and entrepreneurs,
— Management consulting experience in: planning and management new tech venture projects,
— Experience in: team evaluation and development, partner/commercial agreements, investment readiness (co-structures, SHA/rights, and funding plans),
— Experienced at: running projects to engage with industry and market participants and turn market data into value propositions (or to show a CVP does not exist),
— Hands on engagement with venture managers/entrepreneurs, Challenging the status quo, Framing and evaluating a range of commercialisation options and plans,
— Thinking ahead to what ventures will need before they are aware they need it,
— Flexible: frames and considers potential value propositions from several angles,
— Exposure to a broad range of start-up ventures — as exemplars, and case studies of what has worked and hasn’t worked and issues that may come up,
— Understanding of common issues faced by new technology in the different clean-tech sectors,
— Personal willingness to confront embedded think and challenge views, build personal relationships with driven individuals,
— Responsiveness as issues arise, willingness to take responsibility to help out,
— Strong understanding of: Technology commercialisation; Routes to commercialisation of new technologies; Understanding of issues faced by SMEs; A strong awareness of the Low Carbon Technology sector,
— Be able to think innovatively and show added value to the assessment and monitoring or proposed projects.
Tasks:
— Liaise with the incubation manager and grant recipient to deliver individual pieces of work required under the Incubation Plan,
— Ensure the work is delivered to expected standard and also that it is integrated into the grant recipients future strategy and activities,
— Report back to the Incubation Manager on completed tasks on a monthly basis (minimum).

2)Common procurement vocabulary (CPV)

72224000, 71600000, 72225000, 73000000, 73100000

3)Quantity or scope

This requirement is expected to run until March 2016. The Authority may extend this for a further 3-6 months. The contract value for Lot 2 is up to 1 300 000 GBP excluding VAT. Suppliers can be for either Lot of both lots.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 2.3.2015. Completion 31.3.2016
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

942/12/2014
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2015 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 26.1.2015 – 14:00

Place:

DECC’s London Offices.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-System-quality-assurance-planning-services./62R5YDE2WF

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/62R5YDE2WF

GO Reference: GO-2014128-PRO-6213183.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Department of Energy and Climate Change (DECC)
2nd Floor, 3 Whitehall Place
SW1Y 2AW London
UNITED KINGDOM
E-mail: innovation@decc.gsi.gov.uj
Telephone: +44 3000686298
Internet address: www.decc.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.12.2014

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