Inspection of communal low voltage electrical installations

Inspection of communal low voltage electrical installations

Maximum number of participants to the framework agreement envisaged: 60.

UK-Leeds: Repair and maintenance services of electrical and mechanical building installations

2013/S 088-150008

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement For All Ltd
Arthington House, 30 Westfield Road
LS3 1DE Leeds
UNITED KINGDOM
E-mail: karen.knowles@procurementforall.co.uk

Internet address(es):

General address of the contracting authority: www.procurementforall.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Procurement For All (and its members as listed on the Procurement For All website)
Arthington House, 30 Westfield Road
LS3 1DE Leeds
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Installation, renewal, periodic inspection, servicing, certification and maintenance of communal low voltage electrical installations.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: to be confirmed at drawdown stage.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 60
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Authority is seeking expressions of interest from suitably experienced and qualified Service Providers who can undertake the installation, renewal, periodic inspection, servicing and maintenance of fire alarms, emergency lighting, fire fighting equipment, controlled door entry systems, OAP alarms and warden call systems, communal aerials and satellite aerial and distribution systems, automatic door opening systems and intruder alarms / CCTV installations to tender for a position on a framework agreement under which it envisages that partnering contracts will be let to Service Providers within the framework for the provision of all or part of these services and the like to social housing dwellings, sheltered schemes, supported and special needs housing and occasionally in member’s offices in properties owned or managed by the individual members (including future members)of the Procurement For All consortium.
Procurement For All is a growing consortium of Registered Providers with housing stock widely distributed across England and Wales. Each consortium member may subsequently tender through a mini competition between the framework Service Providers and enter into contracts with successful Providers for a period of up to four years subject to an annual performance review. The Service Providers will be required to provide a customer focused service and show a commitment to providing an effective service that provides value for money to the Employer(s) and their customers whether tenants or leaseholders. The Employer(s) will require the Service Providers to cooperate with them in working towards a partnership approach by providing a service to the contract. The Authority and its present and future members reserves the right to withdraw from this procurement procedure at any time.
Bidders are to be responsible for the costs and expenses they incur as a result of participating in this procurement procedure.
Procurement For All are seeking expressions of interest from bidders who can provide coverage to either national and/or regional areas.
The lots are split as follows:
Lot A – all works – value up to 75,000 GBP per annum;
Lot B – all works – value up to 150,000 GBP per annum;
Lot C – all works – value over 150,000 GBP per annum;
Lot D – CCTV, door entry and warden call/OAP alarms – up to 37,500 GBP per annum;
Lot E – CCTV, door entry and warden call/OAP alarms – up to 75,000 GBP per annum;
Lot F – CCTV, door entry and warden call/OAP alarms – over 75,000 GBP per annum;
Lot G – communal TV aerial works – between £10,00 – 50,000 GBP per annum;
Lot H – Fire alarm and emergency lighting works – up to 30,000 GBP per annum;
Lot I – Fire alarm and emergency lighting works – up to 60,000 GBP per annum;
Lot J – Fire alarm and emergency lighting works – over 60,000 GBP per annum.
II.1.6)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Refer to II.1.5 and pre qualification questionnaire.
Estimated value excluding VAT:
Range: between 20 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: A – all works

1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of all the elements as identified in II.1.5 up to a value of 75,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria for bidders to meet is set out in the PQQ.
Lot No: 2 Lot title: B – All Works
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of all the elements as identified in II.1.5 up to a value of 150,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria for bidders to meet is set out in the PQQ.
Lot No: 3 Lot title: C – All works
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of all the elements as identified in II.1.5 over a value of 150,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria for bidders to meet is set out in the PQQ.
Lot No: 4 Lot title: D – CCTV works, Door Entry and Warden Call / OAP Alarms only
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of CCTV works, door entry and warden call/OAP alarms as identified in II.1.5 up to a value of 37,500 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria bidders must meet is stated in the PQQ
Lot No: 5 Lot title: E – CCTV works, Door Entry, Warden call and OAP alarms
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of CCTV works, door entry and warden call/OAP alarms as identified in II.1.5 up to a value of 75,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum requirements bidders must meet are stated in the PQQ for each lot.
Lot No: 6 Lot title: F – CCTV, Door entry and warden call / OAP alarms
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of CCTV works, door entry and warden call/OAP alarms as identified in II.1.5 over a value of 75,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
Refer to PQQ
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria each bidder must meet for each lot is included in the PQQ
Lot No: 7 Lot title: G – Communal Aerials / Satellite Aerials
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of communal TV aerials and satellite distribution systems as identified in II.1.5.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria to be met for each lot is included in the PQQ
Lot No: 8 Lot title: H – Emergency Lighting and Fire Fighting Equipment
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of emergency lighting and fire fighting equipment as identified in II.1.5 up to a value of 30,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria to be met for each lot as stated in the PQQ
Lot No: 9 Lot title: I – Emergency Lighting and Fire Fighting Equipment
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of emergency lighting and fire fighting equipment as identified in II.1.5 up to a value of 60,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria to be met for each lot as stated in the PQQ
Lot No: 10 Lot title: J – Emergency Lighting and Fire Fighting Equipment
1)Short description
This lot includes the installation, renewal, periodic inspection, servicing and maintenance of emergency lighting and fire fighting equipment as identified in II.1.5 over a value of 60,000 GBP per annum.
2)Common procurement vocabulary (CPV)

50710000, 51100000, 51700000, 50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Minimum criteria to be met for each lot as stated in the PQQ

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantees, Performance Bonds, insolvency cover and / or warranties may be required by the client. Details shall be provided at the Invitation to tender stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an acceptable offer it will be necessary to provide an undertaking that each organisation will have joint and several liability for the due performance of any contract called off and entered into between the individual member of the Procurement For All consortium and such a group of organisations under the framework agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Refer to the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to the PQQ.
Minimum level(s) of standards possibly required: Refer to the PQQ. Minimum standards required for each lot as stated in Annex 2 of the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Refer to the PQQ.
Minimum level(s) of standards possibly required:
Refer to the PQQ. Minimum standards required for each lot as stated in Annex 2 of the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 10: and maximum number 150
Objective criteria for choosing the limited number of candidates: Criteria is set at either a maximum of 10 points differential or the top 25 bidders per lot. Scoring is included in annex 2 of the PQQ for each lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 17-024375 of 24.1.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.6.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.6.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
It is anticipated that other Registered Providers in England and Wales may join the consortium in the future. Contracts may be awarded all or any of the current or prospective members of the consortium. Service Providers will be required to enter into a framework agreement with the consortium. Procurement For All reserves the right not to proceed with the procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.5.2013

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