Inspection of Lifting Equipment and Pressure Vessels

Inspection of Lifting Equipment and Pressure Vessels

1107 Statutory inspection and maintenance of lifting equipment, pressure vessels, LEVs and Chemical tanks.

UK-Reading: technical inspection and testing services

2012/S 153-256087

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
1107 Statutory inspection and maintenance of lifting equipment, pressure vessels, LEVs and Chemical tanks.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Whole of Thames Water region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s):
The scope of this agreement will include the provision of statutory inspection services, including the all statutory inspection services required by UK law for the following types of equipment:
a) Lifting equipment;
b) Pressure vessel systems including digestors;
c) Exhaust and ventilation systems.
d) Chemical tank
Inspections will be required across the whole Thames Water region. Approximatly 30,000 assets will be inspected, however there is scope for increase in number of assets over the duration of the proposed FA.
The scope of works will also include all remedial (maintenance) works which are generated from the statutory inspections carried out.
The majority of these inspections will be related to lifting equipment.
The service will also include the provision of certification following these inspections, and may require the successful inspection supplier(s) to provide a system to maintain the inspection status of all equipment, preferably on an electronic database.
Division into lots: Preference may be given to those applicants capable of meeting a greater part of the requirement. It may be decided to divide work on a geographic basis or by category of service.
Lot 1: Inspection: This lot may include inspection (including statutory inspection) of:
— lifting equipment,
— lifting equipment within a confined space including Penstock valves in trunk sewers,
— personnel safety equipment,
— pressure vessel systems,
— digesters,
— exhaust systems and ventilation systems,
— chemical tanks; (outside scope of maintenance but subject to change),
— Liquid Oxygen tanks (Outside scope of maintenance but subject to change),
— other equipment.
Lot 2: Remedial Works: Maintenance of equipment listed for Lot 1 above as required by Thames Water resulting from the inspection and/or statutory inspection reports produced under Lot 1.The scope of this lot may also include the supply of new equipment listed above for Lot 1.
Lot 3: Managed Service: The provision of inspection and statutory inspection, maintenance services and the supply and fitting of new equipment as described for Lots 1 and 2 above on a managed service basis. “.
The provision of further services may be required.
Agreements will be for a duration of 3 years with options to extend annually for up to 5 years subject to satisfactory reviews on price, performance and other factors.
II.1.6)Common procurement vocabulary (CPV)

71630000, 71631100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Information to be provided in the invitation to negotiate.
II.2.2)Information about options
Options: yes
Description of these options: Any agreement awarded would be for an initial duration of three years, with options to extend annually up to a maximum overall term of five years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: Inspections

1)Short description:
This lot may include inspection (including statutory inspection) of:
— lifting equipment,
— lifting equipment within a confined space including Penstock valves in trunk sewers,
— personnel safety equipment,
— pressure vessel systems,
— digesters,
— exhaust systems and ventilation systems,
— chemical tanks; (outside scope of maintenance but subject to change),
— Liquid Oxygen tanks (Outside scope of maintenance but subject to change),
— other equipment.
2)Common procurement vocabulary (CPV)

71630000, 71631100

Lot No: 2 Lot title: Lot 2: Remedial Works
1)Short description:
Maintenance of equipment listed for Lot 1 above as required by Thames Water resulting from the inspection and/or statutory inspection reports produced under Lot 1. The scope of this lot may also include the supply of new equipment listed above for Lot 1.
2)Common procurement vocabulary (CPV)

71630000, 71631100

Lot No: 3 Lot title: Lot 3: Managed Service
1)Short description:
The provision of inspection and statutory inspection, maintenance services and the supply and fitting of new equipment as described for Lots 1 and 2 above on a managed service basis.”.
2)Common procurement vocabulary (CPV)

71630000, 71631100

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Specified in Invitation to Negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
1107
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
31.8.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3 to 5 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Format for requested participation.
There is no application form available for completion – Applicants are required to respond directly to this Notice. Responses to the Notice should consist of a maximum of 20 pages (40 sides) of A4 paper. Accounts and copies of certificates may be appended to the main body of the response. Applicants should submit one hard copies in a flat or spiral binder and one copy on USB stick. The envelope must be clearly marked with project number FA1107. Storage is limited, and applicants are requested not to use lever arch folders or other bulky bindings, or to submit more than one copy. Applicants should not include non-requested sales literature with their applications. Packages weighing more than 10kgs cannot be accepted. Companies who are invited to negotiate may be required to demonstrate their services in practical trials or presentations at no cost to Thames Water Utilities Limited. Applicants who fail to supply all of the information requested in response to this Notice risk elimination. The contents of this Notice are sufficient for submissions of pre-qualification data; all other communications are discouraged.
Applications must be clear and concise and contain all the information requested in this notice. The format of supplier’s responses must be such that each point is restated and immediately followed by the supplier’s answer.
Variants will be accepted, if submitted in addition to a compliant bid.
Contracts will be under English law.
Weighted selection criteria will be used to evaluate the responses to this Notice as set out below:
Selection Criteria:
Economic operators to whom Regulation 26(5) of the Utilities Contracts Regulations are ineligible for selection.
Applicants are required to certify that none of the circumstances specified in Regulations 26(1) and 26(5) of the Utilities Contracts Regulations applies to the applicant.
Applicants are required to provide details of any court judgments and prosecutions within the last 3 years.
Financial & Economic Capacity, to include for example:
— robust balance sheet,
— funding capability.
Technical / Professional Ability, to include for example:
— relevant experience,
— sufficient capacity and operating model,
— robust quality assurance procedures,
— effective, implemented health & safety policy,
— effective, implemented environmental policy.
1 Financial and Economic Capacity:
1.1 Supply audited accounts for the previous 2 years, where this is not possible (new organisation/joint venture), applicants must provide business plan information covering a 2 year period.
1.2 Provide evidence of turnover.
1.3 Confirm ability to provide a single point of contact for resolution of day-to-day queries and a dedicated, key account manager who will oversee the running of the agreement.
1.4 Confirm ability to provide a 24 hour, seven day a week contact and call out facility with a four hour emergency response.
1.5 Confirm ability to accept orders via telephone, fax, e-mail and the internet.
1.6 Provide evidence of having an accredited quality assurance system, with the appropriate scope, at a minimum this must be ISO9001. Please provide copies.
1.7 Confirm a health and safety policy is in place.
1.8 Confirm an environmental policy in place.
1.9 Provide relevant contact name, address, telephone number and email details of person responsible for this submission.
2 Statutory inspection Technical and Professional Ability
2.1 Please confirm which lots of work your company is applying for.
2.2 Experience in the delivery of statutory inspection services is required. Confirm the length of your relevant experience.
2.3 Please provide an organisational chart outlining relationships, as appropriate, between parent companies, associates, subsidiaries, departments and locations.
2.4 Experience: Provide reference details of at least 2 contracts undertaken in the last 2 years for requirements similar to those outlined above. For each contract, describe the range, scope, value and duration, including referee contact details. Confirm your willingness for us to approach referees on receipt of your application. Please note that customer site visits may be required as part of the enquiry process.
2.5 Preference will be given to respondents whose customer portfolio includes customers having a similar size and business to that of Thames Water. Give an overview of your customer portfolio.
2.6 Provide details of any professional organisation of which your company is a member of.
2.7 Please confirm your ability to work within confined spaces, and provide the necessary accreditation to support this.
2.8 Please provide details of relevant resource including number of staff, qualifications, role undertaken and competence. Please provide the necessary training matrices and plans/programme in support of your response.
2.9 Please provide an explanation of how auditing of competencies are carried out
2.10 Please provide details of inspection capabilities in terms of geographical coverage, and type of inspection services offered.
2.11 Please provide a description of any system the applicant company has in place for maintaining inspection files for review by clients electronically or otherwise.
2.12 Please indicate whether sub-contractors will be used in delivering this service, and if so, how they will be used.
3 Maintenance technical and professional ability
3.1 Please list all workshops within the Thames Water geographical area which will contribute to the successful delivery of the service you intend to supply Thames Water. Please refer to the map in the Appendix to understand Thames Water Geographic coverage.
3.2 Please provide reference details of at least two contracts undertaken in the last two years with requirements similar to those of this framework agreement (please note that client reference calls may be required as part of the enquiry process). Explain why this experience is relevant to TWUL’s objectives. (Max 750 words)
3.3 Please provide details of relevant resources including number of staff, qualifications, position in your organisation, role undertaken, memberships of relevant professional bodies, relevant experience and length of service. (Max 500 words)
3.4 Please confirm ability to supply maintenance services for all or some of the following services: lifting equipment, pressure vessels, LEVs and Lifts. Please list all services categories a table format and respond with a yes/no against each service category.
3.5 Please provide evidence of the relevant certifications needed for the delivery of the selected services.
3.6 Please provide details of how you measure and maintain quality in your organisation? (Maximum 100 words)
3.7 Respondents should demonstrate how they would use innovation technologies to support the maintenance of lifting equipment, pressure vessels, LEVs and Lifts. Please use case studies where necessary (max 500 words)
4 Please provide full details of your health and safety policy, records and systems, including:
a. Please outline how you ensure you have a competent workforce.
b. Please outline how you ensure your managers have an understanding of your company health and safety management system
c. Describe your arrangements and procedures for communicating and consulting with employees on matters of Health and Safety.
d. Please supply details of any health and safety related objectives or targets
e. Please supply details of any health and safety related performance measures you use.
f. Where you are required to work on a clients premises what methods do you initiate to ensure cooperation and communication between parties affected by your activities
4.1 Provide full details of your Environmental policy, records and systems, including:
a. A copy of your environmental policy.
b. Describe how this policy is implemented and audited.
c. The name and positions of the person within your organisation who is responsible for the environmental policy.
d. Whether you currently hold or are you working towards ISO 14000 or similar environmental accreditation.
e. What steps have been taken to understand and assess the potential environmental effects of your operational activities?
f. Describe how these potential environmental effects would be addressed and managed, including any procedures for identifying and achieving improvement objectives.
g. Whether details of your organisations Environmental performance are available
h. Details of any environmental infringements during the past 3 years including any convictions.
4.2 Provide full details of your quality assurance policy, records and system, including:
a. Top tier Quality Assurance document
b. How the systems are administered and audited
c. Length of time actively followed
d. How the Quality Management System is reviewed and updated? Please demonstrate that a process of continuous improvement operates.
e. The name and position of the person responsible for Quality within your organisation
f. Examples of project documentation produced in accordance with Quality Management Procedures
g. Any established KPI’s and reports which are currently available and carried out for other customers, which would also be relevant to Thames Water
4.3 Applicants should provide details of any court judgments and prosecutions within the last 3 years.
4.4 Confirm your capability to accept payment via a range of methods including individual and consolidated invoicing and purchasing cards.
4.5 Confirm your willingness to participate in TWUL’s electronic purchasing system. Is this necessarily a mandatory?
3. Supplementary information
Evaluation will not take place against the following questions. However, respondents are requested to answer each point as fully as possible.
3.1 Provide a one page covering letter to include relevant contact address, telephone, fax and e-mail details
3.1 Your organisation: Please provide the address of your registered office, and details of the UK locations you operate from, together with the named person responsible for this application. Please state whether your company is part of a group or is affiliated in any way with other companies. If so, please provide details of the group company structure or other company relationships. Alternatively provide details if you propose to develop a new partnership with another company to deliver this service.
3.2 Please provide brief details on how your organization is working towards meeting the ten universal principles in the areas of human rights, labour, the environment and anti corruption. (www.unglobalcompact.org)

3.3 Please provide brief details on your Corporate Social Responsibility and Sustainable Procurement Policies and how your organisation is working towards implementing these policies.
General.
Thames Water operates an ongoing risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
Respondents should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
Thames Water Utilities Limited reserves the right to award no contract(s) as a result of this award procedure. Except for the framework agreement(s), if any, concluded with successful tenderer(s), nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of Thames Water Utilities Limited or its associated companies.
This contract notice does not preclude Thames Water Utilities Limited or its associated companies from issuing other contract notices for specific requirements from time to time.
Thames Water Utilities Limited (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2012

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