Installation of Air Conditioning Systems Chilled Water Plants

Installation of Air Conditioning Systems Chilled Water Plants

This contract is to carry out a turn key project to replace three existing Chiller plants serving a chilled water system to the Hospitals Air conditioning systems. 

United Kingdom-Sheffield: Cooling and ventilation equipment

2014/S 161-288706

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies Department C Floor
For the attention of: Stephen Silverstone
S10 2JF Sheffield
Telephone: +44 1142713938
Fax: +44 1142711860

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Air Conditioning Systems Chilled Water Plants.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cooling and ventilation equipment. Installation work of cooling equipment. Cooling towers. Cooling-water pumps. 1.1 This contract is to carry out a turn key project to replace three existing Chiller plants serving a chilled water system to the Hospitals Air conditioning systems 1.2 The scope of this contract shall include;a)The safe decommission, dismantle and removal from site of three existing York Chiller plants from the roof of the Royal Hallamshire Hospital (T floor), a large twenty two storey high rise acute hospital, located in the centre of Sheffield. b) A technical evaluation and assessment of the current Chilling load and duty cycle to achieve optimum efficiency and future proofing. c) The design manufacture supply and install and commission new replacement Chiller units that will be Energy efficient and compliant with all statutory requirements and based on Eurovent 7 – 12 – 35 standards and certification. d) Any necessary pipework alterations to the existing Chilled water pipe work to connect to the existing distribution pipework Low Loss header. e) Any necessary additions or adjustments to accommodate the new chiller plant footprint onto the existing mezzanine steel supporting structure. f) Any associate electrical and mechanical service connections. g) Any control units required to achieve reliable temperature control including any interface to the Hospital BMS system. h) Any Craneage or specialist lift requirements to carry out the works. i) All Project Management and site control.1.2 Existing Equipment (to be removed and replaced) i) 2 No 950 kW York Chillers Ref: YCA S95 0GS1 P7P7. ii)1 No 750 kW York Chillers Ref:YAE S04 655 B50Y.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

42587/EU/SAS Air Conditioning Systems Chilled Water Plants
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. 1. Pre-qualification data required to take part in this Tender is that set out as a minimum set of data fields needed for an entry in SID4GOV. The data fields required can be accessed by contacting, or click on the link Please ensure that the subject box reads ‘SID4GOV’. Suppliers can register and submit their supplier profile. 2. Please ensure that your response contains an e-mail address for use during this tender exercise. 3. The Trust reserve the option to issue a pre-tender questionnaire covering further requirements specific to this tender. 4. Where access to SID4GOV is unavailable please email the help desk, or click on the link Please ensure that the subject box reads ‘SID4GOV’. 5. Future additions to the successful supplier’s product ranges may be included during the term of the agreement. 6. The Trust reserves the option to extend any contract awarded for up to 50 % of its original term. 7. The Trust undertakes to use its best endeavours to hold confidential any information provided in any proposal submitted, subject to the Trust’s obligations under law, including the Freedom of Information Act 1997. If the applicant considers that any information submitted in any proposal should not be disclosed because of its sensitivity then this should be stated with the reason(s) for considering it sensitive. 8. The Trust may use a staged evaluation procedure to reduce the number of bidders prior to a shortlist of bidders and/or preferred bidder being selected.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2014821-PRO-5942623

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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