Installation and Maintenance of Access Control System Torquay

Installation and Maintenance of Access Control System Torquay

The successful applicant will be contracted to install a new TDSI (or equivalent) access control system in the Torbay Council, Town Hall buildings.

United Kingdom-Torquay: Access control system

2015/S 210-381333

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torbay Council
Procurement Team, ‘The Attic’, Torquay Town hall
For the attention of: Mrs Josie Medforth
TQ1 3DR Torquay
UNITED KINGDOM
Telephone: +44 1803207049
E-mail: josie.medforth@torbay.gov.uk

Internet address(es):

General address of the contracting authority: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/procurement

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: http://www.supplyingthesouthwest.org.uk
N/A
N/A N/A
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: http://www.supplyingthesouthwest.org.uk
N/A
N/A N/A
UNITED KINGDOM

Tenders or requests to participate must be sent to: http://www.supplyingthesouthwest.org.uk
N/A
N/A N/A
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Torbay Development Agency
www.torbaydevelopmentagency.co.uk/
UNITED KINGDOM

Torbay Schools and Academies
http://www.torbay.gov.uk/index/yourservices/education/schools/schools-list.htm
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Installation and Maintenance of Access Control System and Maintenance of Intruder Alarms, Access Control and CCTV at Various Torbay Council, TDA and School Properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-A3AR-XUYAE7.
The successful applicant will be contracted to install a new TDSI (or equivalent) access control system in the Torbay Council, Town Hall buildings. The work comprises of installing a new access control system utilising existing wiring where possible and a combination of new Cat 5 wiring and/or the local IP network, utilising existing magnetic locks or installing new as required, interfaced with the fire alarm system.
Maintenance:
In addition, the successful applicant will be contracted to provide a full maintenance and breakdown service facility for Intruder alarm, Access control and CCTV systems for various properties as per a maintenance specification and site schedule. The number and type of properties will vary throughout the duration of the Contract.

II.1.6)Common procurement vocabulary (CPV)

42961100, 50610000, 51900000, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CONTRACT-A3AR-XUYAE7.
This Contract is not being divided into Lots. This is because it is not practical due to the nature of the Contract.
The successful applicant will be contracted to install a new TDSI (or equivalent) access control system in the Torbay Council, Town Hall buildings. The work comprises of installing a new access control system utilising existing wiring where possible and a combination of new Cat 5 wiring and/or the local IP network, utilising existing magnetic locks or installing new as required, interfaced with the fire alarm system.
Maintenance:
In addition, the successful applicant will be contracted to provide a full maintenance and breakdown service facility for Intruder alarm, Access control and CCTV systems for various properties as per a maintenance specification and site schedule. The number and type of properties will vary throughout the duration of the Contract.
Estimated value excluding VAT:
Range: between 120 000 and 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the terms and conditions which will be included in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Reserve the right to require a consortium to assume a specific legal form if awarded the contract, to the extent that a specific legal form is deemed by the authority as being necessary for the satisfactory performance of the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the conditions in the procurement documents. Any supplier may be disqualified who does not respond in the requisite manner by completing the pre-qualification questionnaire and tender document as detailed and attached within the Authority’s e-Tendering system. Candidates are referred to Regulations 57 and 58 of the Public Contracts Regulations (2015).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the conditions in the procurement documents.
Any supplier may be disqualified who does not respond in the requisite manner by completing the pre-qualification questionnaire and tender document as detailed and attached within the Authority’s e-Tendering system. Candidates are referred to Regulations 57 and 58 of the Public Contracts Regulations (2015).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the conditions in the procurement documents. Any supplier may be disqualified who does not respond in the requisite manner by completing the procurement documents as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 58 of the Public Contracts Regulations (2015).
Minimum level(s) of standards possibly required: Minimum level (s) of standards required are detailed within the procurement documents as detailed and attached within the Authority’s e-Tendering system.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the conditions in the procurement documents. Any supplier may be disqualified who does not respond in the requisite manner by completing the procurement documents as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 58 of the Public Contracts Regulations (2015).
Minimum level(s) of standards possibly required:
Minimum level (s) of standards required are detailed within the procurement documents as detailed and attached within the Authority’s e-Tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1124
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 14.12.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Legal and procurement team members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.10.2015

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