Insurance and Claims Handling Medway Council

Insurance and Claims Handling Medway Council

Provision of Insurance and claims handling, but excluding Broking services as described in lots 1-11 and within the market presentation to follow.

UK-Chatham: Insurance services

2013/S 003-003252

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway Council
Gun Wharf, Dock Road
ME4 4TR Chatham
UNITED KINGDOM
Telephone: +44 634306000
E-mail: gary.thomas@medway.gov.uk

Internet address(es):

General address of the contracting authority: http://www.medway.gov.uk

Further information can be obtained from: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3BY Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail: Alun.r.williams@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3DS Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail: alun.r.williams@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

Tenders or requests to participate must be sent to: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3BY Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail: alun.r.williams@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Insurance and claims handling, but excluding Broking services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Within the Geographic Boundaries of Medway Council.
NUTS code UKJ41
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Insurance and claims handling, but excluding Broking services as described in lots 1-11 and within the market presentation to follow.
II.1.6)Common procurement vocabulary (CPV)

66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Quotations required for an annual insurance contract with an option for 3 plus 2 Long Term Agreement (LTA) for all lots excluding lot 11. In addition the General Liability Insurances (lot 2) to be offered with a 3 plus 2 (as above), and a 5 year LTA.
Insurance claims adjusting (Lot 11) will be an annually renewable contract.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2014

Information about lots

Lot No: 1 Lot title: Property Insurance (Excluding Broking services).

1)Short description
Provision of package insurance (Excluding broking services), to include Property damage, business interruption and Loss of money including claims handling as more fully described in the market presentation Lot 1.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66510000 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 2 Lot title: Financial Loss Insurance (Excluding Broking services).
1)Short description
Provision of Fidelity Guarantee Insurance (Excluding Broking services) including claims handling as more fully described in the market presentation Lot 2.
2)Common procurement vocabulary (CPV)

66515410 – SB01, 66510000 – SB01, 66515200 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 3 Lot title: General Liability Insurances, (Excluding Broking services).
1)Short description
Provision of General Liability Insurances, to include Public Liability, Libel and Slander,Employers Liability, Officials Indemnity, Land Charges, Public Health Act, Pollution Legal Liability, but Excluding Broking services and claims handling.
2)Common procurement vocabulary (CPV)

66516000 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA), in addition in respect of this lot (lot 3) to be offered with options for a 5 year LTA.
Lot No: 4 Lot title: Motor Fleet Insurance, (Excluding Broking services) and associated Motor Uninsured.
1)Short description
Provision of Motor Insurance, but excluding Broking services but including claims handling as more fully described in the market presentation Lots 4 and 4a.
2)Common procurement vocabulary (CPV)

66514110 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Motor Uninsured Loss Recovery may be quoted in isolation.
Lot No: 5 Lot title: Accident Insurance (Excluding Broking services).
1)Short description
Provision of Personal Accident and Group travel Insurance (But Excluding Broking services) including claims handling as more fully described in the market presentation Lot 5 and Provision of School Journey (Onsite and offsite activities) Insurance (But Excluding Broking services) including claims handling as more fully described in the market presentation Lot 5/
2)Common procurement vocabulary (CPV)

66512100 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 6 Lot title: Engineering Inspection and Insurance (Excluding Broking Services).
1)Short description
Provision of Engineering Inspection services and associated Engineering Insurance as more fully described in the Market Presentation Lot 6.
2)Common procurement vocabulary (CPV)

66519200 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 7 Lot title: Provision of Engineering (Computer) Insurance (Excluding Broking Services).
1)Short description
Provision of Engineering (Computer) Insurance (Excluding Broking Services) as more fully described in market presentation Lot 7.
2)Common procurement vocabulary (CPV)

66519200 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 8 Lot title: Provision of (Tenanted) Property Insurance (But Excluding Broking Services).
1)Short description
Provision of (Tenanted) Property Insurance (But Excluding Broking Services) as more fully described in market presentation Lot 8.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66510000 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 9 Lot title: Provision of Mortgaged and Leasehold Properties (But Excluding Broking Services).
1)Short description
Provision of Mortgaged and Leasehold Properties (But Excluding Broking Services) as more fully described in market presentation Lot 9.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66510000 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 10 Lot title: Contractors All risks Insurance (Excluding broking services).
1)Short description
Contractors All risks Insurance including hired in and owned plant (Excluding broking services) as more fully described in market presentation Lot 10.
2)Common procurement vocabulary (CPV)

66513200 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
Quotations requested on an annual contract but to include an option for a 3 plus 2 year long term agreement (LTA).
Lot No: 11 Lot title: Insurance Claims adjusting services (Excluding Broking services).
1)Short description
Provision of Claims Handling and adjusting services (but Excluding Broking services).
2)Common procurement vocabulary (CPV)

66518300 – SB01, 66510000 – SB01, 66515200 – SB01, 66515410 – SB01, 66516000 – SB01, 66514110 – SB01, 66512100 – SB01, 66519200 – SB01, 66513200 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2014
5)Additional information about lots
This lot applies to claims handled in respect of Lot 3 only and will be awarded in conjunction with Lot 3.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: For Insurance Lots 1 to 11 inclusive, in order to be considered an Economic Operator organisations must be as at the tender closing date, considered and approved by the Marsh Information Group and meet their required minimum financial standards. In the event that your organisation has not been considered and approved by the Marsh Information Group and would like to be considered for approval please go to WWW. Marsh.Com or contact the Public Sector Unit for instructions.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Ref III.2.1).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Ref III.2.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: In respect of lots 1-10 the Insurers must be authorised by the Financial Services Authority (FSA) or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: All Pre-Selected Insurers will be issued a copy of the Market Presentation. Any Insurers who registers aninterest via email to Marsh Ltd will be considered with agreement from both Marsh and Medway Council. Please see III.2.1) for full details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
The following have been pre-selected:
Insurers,
ACE Europe,
Aviva Insurance,
Allianz Cornhill,
Aspen,
Chubb,
CNA,
QBE,
DAS Legal Expenses,
HSB Haughton,
Lloyds of London,
Ocaso,
Risk Management Partners / Chartis,
Royal & SunAlliance,
Travelers,
Zurich Municipal,
Mitsui Sumitomo,
Markel,
Tokio Marine,
Groupama,
Claims Handlers,
Capita,
Cunningham Lindsey,
Garwyn,
One Liability / Hill Dickinson,
Teceris,
Gallagher Bassett.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Medway Council
Gun Wharf, Dock Road
ME4 4TR Chatham
UNITED KINGDOM
Telephone: +44 634306000
Internet address: http://medway.gov.uk

Body responsible for mediation procedures

Medway Council
Internet address: http://medway.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Head of Legal Services Medway Council
Gun Wharf, Dock Road
ME4 4TR Chatham
UNITED KINGDOM
Telephone: +44 634306000
Internet address: http://medway.gov.uk

VI.5)Date of dispatch of this notice:2.1.2013

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