Insurance and Claims Handling Services Tender

Insurance and Claims Handling Services Tender

The provision of Insurance and Claims Handling Services for Elmbridge Borough Council (excluding Brokerage Services).

United Kingdom-Esher: Financial and insurance services

2015/S 196-355093

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Elmbridge Borough Council
Civic Centre
For the attention of: Marcus McGloon
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474142
E-mail: mmcgloon@elmbridge.gov.uk

Internet address(es):

General address of the contracting authority: http://www.elmbridge.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing/buyer-profiles/elmbridge-borough-council

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Elmbridge Borough Council
Civic Centre
For the attention of: Marcus McGloon
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474142
E-mail: mmcgloon@elmbridge.gov.uk
Internet address: http://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be sent to: Elmbridge Borough Council
Civic Centre
For the attention of: Marcus McGloon
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474142
E-mail: mmcgloon@elmbridge.gov.uk
Internet address: http://www.sesharedservices.org.uk/esourcing

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Insurance and Claims Handling Services (Excluding Broker Services).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6a:
Main site or location of works, place of delivery or of performance: Esher, Surrey, United Kingdom.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of Insurance and Claims Handling Services for Elmbridge Borough Council (excluding Brokerage Services).

II.1.6)Common procurement vocabulary (CPV)

66000000 – SB01, 66515410, 66516400, 66510000, 66515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of Insurance and Claims Handling Services (excluding Broking Services).

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Casualty Insurance

1)Short description

2)Common procurement vocabulary (CPV)

66516400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2017
5)Additional information about lots

Lot No: 2 Lot title: Fidelity Guarantee Insurance

1)Short description

2)Common procurement vocabulary (CPV)

66515410

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2017
5)Additional information about lots

Lot No: 3 Lot title: Computer Insurance

1)Short description

2)Common procurement vocabulary (CPV)

66515000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2017
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document to determine if this is applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document to determine if this is applicable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Invitation to Tender Document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.
Minimum level(s) of standards possibly required: Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document to determine if this is applicable.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Please refer to the Pre Qualification Questionnaire within the Invitation to Negotiate Document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EBC-002936

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Elmbridge Borough Council is using the SE Shared Services e-Sourcing portal to carry out this procurement process. This is a website which can be accessed at http://www.sesharedservices.org.uk/esourcing which gives full information as to how to register on SE Shared Services e-Sourcing portal and express an interest in this contract opportunity in order to access the procurement documents. You must register on this site to participate in this contract opportunity. If you are already registered, you will not need to register again, simply use your existing username and password. Please note if you have forgotten your password there is a ‘Forgotten Details’ on the log in page: https://intendhost.co.uk/sesharedservices/aspx/Home

Guidance can be found on the ‘Help/Guidance Tab’. Please ensure you express an interest in the opportunity in order to access the procurement documentation and allow plenty of time to upload any documents prior to the submission deadline. If you experience any technical difficulties, please contact In-tend Support by email to support@in-tend.co.uk or telephone to +44 8455578079.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Elmbridge Borough Council
Civic Centre
KT10 9SD Esher
UNITED KINGDOM
E-mail: legalservices@elmbridge.gov.uk
Telephone: +44 1372474474
Internet address: www.elmbridge.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a Contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine and/or order that the duration of the Contract may be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.10.2015

Enjoyed this post? Share it!