Insurance Services Contract 2016

Insurance Services Contract 2016

Material damage, business interruption, liability, engineering, personal accident, fidelity guarantee, professional indemnity.

United Kingdom-Manchester: Insurance services

2016/S 107-191578

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arcon Housing Association
12 Lloyd Street
Contact point(s): Finance Director
For the attention of: Anne Southern
M2 5ND Manchester
United Kingdom
Telephone: +44 1612144150
E-mail: Anne.Southern@arcon.org.uk

Further information can be obtained from: Gibbs Laidler Consulting LLP
Falcon House, Black Eagle Square
For the attention of: James Foreman
TN16 1SE Westerham
United Kingdom
E-mail: james.foreman@gibbslaidler.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Gibbs Laidler Consulting LLP
Falcon House, Black Eagle Square
For the attention of: James Foreman
TN16 1SE Westerham
United Kingdom
E-mail: james.foreman@gibbslaidler.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Arcon Housing Association — Insurance Services Contract 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Primarily in the Manchester area but also other locations as required to protect the assets earnings and liabilities.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Material damage, business interruption, liability, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Arcon Housing Association, as more fully detailed in the invitation to tender.
Type of procedure: Open Procedure with Negotiation.

Contract documentation is available in electronic format from a secure site. Please contact james.foreman@gibbslaidler.co.uk for the URL and access details.

Arcon Housing Association invites tenders to provide insurance services.
Insurance services will involve insurance broking, insurance underwriting or a combination of both. The term is intended to include the arrangement, placing and administration of insurance policies, as well as ancillary claims settlement and administration, risk management services and any other insurance related services.
The minimum requirements for this procurement are as follows:
— Appropriate insurance protection for the assets, earnings and liabilities of Arcon Housing Association;
— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information;
— Appropriate and effective risk management services, including training and systems for the control and reduction of exposures and losses.

II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Non-life insurance placing and related services.

II.2.2)Information about options

Options: yes
Description of these options: Arcon Housing Association is looking to enter into a Long Term Agreement or similar undertaking for 3 years with an option to extend the contract for a further 1 or 2 years, all subject to satisfactory service, cost and performance and no breach of LTA / LTU. This is an option — not a binding commitment.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential service providers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years, and details of up to 5 clients receiving similar services. Potential service providers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide in the UK.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.
Minimum level(s) of standards possibly required: As stated in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in tender documents.
Minimum level(s) of standards possibly required:
Insurers must be licensed to transact business in the categories mentioned above either in UK or EC Member State of domicile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This service will be regulated by the provisions of the Financial Services and Markets Act 2000 and any other modifications thereof. Providers of insurance services will be required to be authorised by the Financial Conduct Authority.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Arcon Housing Association Ltd – Insurance Services Contract 2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.6.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 45 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Arcon Housing Association is a well established Housing Association based at 12 Lloyd Street, Manchester with over 1 200 properties situated in the north west of England.
Insurance of social landlords is a highly specialist field, and Arcon Housing Association will require respondents to this notice to be able to demonstrate clearly a strong ability to provide insurance in the RP sector where relevant (as clarified within the contract documentation). This will include providing details of the your main insurance providers for the principal risks, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Arcon Housing Association, as well as providing competitive insurance terms from experienced RP insurers where relevant. Arcon Housing Association requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard and Poors or an equivalent rating agency.

Contract documentation is available in electronic format from a secure site. Please contact jams.foreman@gibbslaidler.co.uk for the URL and access details.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.6.2016

 

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