Insurance Services Tender Cumbria

Insurance Services Tender Cumbria

General Insurance Tender – Renewal 2012, excluding Broking Services.

UK-Penrith: insurance services

2012/S 166-275786

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria Police Authority
Police Headquaters, Carleton Hall
For the attention of: Mel Lydall
CA10 2AU Penrith
UNITED KINGDOM
Telephone: +44 912203326
E-mail: mel.lydall@aon.co.uk
Fax: +44 912328232

Internet address(es):

General address of the contracting authority: http://www.cumbria.police.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
General Insurance Tender – Renewal 2012, excluding Broking Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: Penrith, Cumbria.
NUTS code UKD12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Casualty and fleet Insurance protection and related risk and claims management services, excluding broking services.
II.1.6)Common procurement vocabulary (CPV)

66510000 – SB01, 66516000, 66514110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Casualty Insurance

1)Short description
Casualty insurance classes, including related risk and claims management services but excluding broking services.
2)Common procurement vocabulary (CPV)

66510000 – SB01, 66516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Motor fleet insurance
1)Short description
Motor fleet insurance, including related risk and claims management services but excluding broking services.
2)Common procurement vocabulary (CPV)

66510000 – SB01, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The tender is open to Insurance Companies and Underwriters licensed to transact Insurance Business in the categories listed in II.1.6 in the UK or EC Member State of Domicile.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Copy of 3 years Report & Accounts (where requested).
Overview of insurance services provided to Emergency Service organisations over the last 3 years.
Standard & Poors, or equivalent, financial rating.
Minimum level(s) of standards possibly required: Minimum A- S&P rating or equivalent.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Names and qualifications of employees responsible for service delivery.
Names of other Emergency Services receiving similar services and the classes of risk involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The tender is open to Insurance Companies and Underwriters licensed to transact Insurance Business in the categories listed in II.1.6 in the UK or EC Member State of Domicile.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Insurance providers will be selected using criteria set out in III.2.III above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
This tender relates to placement of one or more insurance programmes with related risk and claim management services effective 31.10.2012.
The following insurers have been preselected and do not need to apply for inclusion:
Ace, Allianz, Amlin, Aspen, Aviva, Chartis, Lloyds underwriters, QBE, RSA, Travelers and Zurich.
The current insurance programme is subject to Long Term Agreement to 31.10.2014. The contract will only be re-tendered if the Term Agreement is breached.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2012

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