Insurance Services Winchester

Insurance Services Winchester

The Provision of Combined Liability and Motor Insurance Services (but excluding Insurance Broker Services).

UK-Winchester: insurance services

2012/S 111-184643

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire Police Authority
West Hill
For the attention of: Stephen Colville
SO22 5DB Winchester
UNITED KINGDOM
Telephone: +44 1962871041
E-mail: stephen.colville@hampshire.pnn.police.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Combined Liability and Motor Insurance Services (but excluding Insurance Broker Services).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: The Police Authority boundary of the counties of Hampshire and the Isle of Wight.
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract/s awarded for each Lot (1 & 2) will be for an initial period of 12 months (1.10.2012 – 30.9.2013) with the option to renew annual insurance cover thereafter on an annual basis for a further 2 years.
The Long Term Agreement shall contain a break clause in the event of any significant changes to the Authority introduced by Central Government or other bodies that would make the continuance of the Long Term Agreement unsuitable for the Authority.
The Authority may during the contract period as a member of the South East & Eastern Region Police Insurance Consortium (SEERPIC) participate in the renewal of annual insurance via SEERPIC for Oct 2013 or Oct 2015. The Authority is seeking to establish insurance cover for Combined Liability (Casualty) and Motor Fleet Long Term Agreement of 1 year with the option to extend for a further 2 years at the Authority’s discretion.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66514100, 66516000, 66514110, 66516500, 66516400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2015

Information about lots

Lot No: 1 Lot title: Combined Liability (Casualty) Insurance

1)Short description

Combined Liability Insurance and associated claims handling. Combined liability insurance comprising of Employers Liability, Public Liability, Officials Indemnity, Libel & Slander.
2)Common procurement vocabulary (CPV)

66510000, 66516000, 66516500, 66516400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2012. Completion 30.9.2015
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Motor Fleet

1)Short description

Motor Vehicle Insurance Cover and associated Claims Handling Services.
2)Common procurement vocabulary (CPV)

66510000, 66514100, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2012. Completion 30.9.2015
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Contract Scope of Services (Specification) supplied as part of the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://hampshirepolice.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The appraisal of the Police Authority’s minimum economic and financial standards shall be by submission of information in response to a qualification questionnaire and accompanying documents obtainable via Bravo Solutions at.
www.hampshirepolice.bravosolution.co.uk

Minimum level(s) of standards possibly required: Organisations must be an insurance company registered with the Financial Services Authority (FSA) to underwrite insurance business of the type for each Lot described at Annex B within the EC Member States.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Organisations must be an insurance company authorised to write the classes of insurnance listed within the EC Member States subject to English/Welsh Law and Jurisdiction of the English/Welsh Courts. Organisations may be requested to provide a certificate issued by the appropriate insurance regulatory body indicating types of business they are authorised to write.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Organisations will be Insurance Companies authorised to write classes of insurance listed at Annex B within the EC Member States subject to English/Welsh Law and jurisdiction of English/Welsh courts. The service will be regulated by the provisions of the Insurance Companies Act 1982 and any modifications thereof.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TQ1080
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

8.6.2012