Integrated Asset Management Contract

Integrated Asset Management Contract

The provision of responsive repairs, planned and refurbishment works, cyclical works, aids and adaptations, environmental works and works following fire risk assessments to stock owned or managed by Croydon Churches Housing Association.

United Kingdom-Croydon: Repair and maintenance services

2014/S 164-292880

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Croydon Churches Housing Assoication
6th Floor, Norfolk House, Wellesley Road
For the attention of: Sarah Baxter
CR0 1LH Croydon
UNITED KINGDOM
Telephone: +44 1707339800
E-mail: ccha@echelonconsultancy.co.uk
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: http://www.ccha.biz

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Asset Management Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: London Boroughs of Croydon, Bromley and Sutton.

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of responsive repairs, planned and refurbishment works, cyclical works, aids and adaptations, environmental works and works following fire risk assessments to stock owned or managed by Croydon Churches Housing Association.
Competitive Dialogue is being used to support the development of the cost model and the delivery of an integrated asset management approach.

II.1.6)Common procurement vocabulary (CPV)

50000000507000005071000045311100453110004533000045260000453322004423000045440000454421104544210045421100,507120007951200045351000453100004542115145211310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual value of the repairs and maintenance works is GBP 750 000 per annum (ex VAT). The estimated value of the voids works is GBP 350 000 (ex VAT). The estimated value of planned works is GBP 750 000 (ex VAT). The estimated value of cyclical, environmental, fire upgrade works and aids and adaptations is GBP 365 000 (ex VAT). Therefore the total estimated annual value of the contract will be GBP 2 215 000 (ex VAT), or GBP 22 150 000 (ex VAT) over a full 10-year contract period
Estimated value excluding VAT:
Range: between 22 000 000 and 28 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial term of 5 years with an option to extend for a further 5 years with a break clause for non-performance
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Invitation to Participate in Dialogue.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Invitation to Participate in Dialogue.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.
Minimum level(s) of standards possibly required: As stated in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.
Minimum level(s) of standards possibly required:
As stated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As detailed in the Invitation to Participate in Dialogue.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ech572

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.10.2014 – 12:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.10.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority reserves the right not to award a contract or to award a contract for part or parts of the Programme advertised pursuant to this notice.
The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfers of Undertakings (Protection of employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the tender and contract documents.
Applicants are invited to participate in Dialogue will be expected to allocate appropriate resources to participate effectively in the Dialogue process, and therefore applicants are requested to ensure they are fully aware of the requirements and be able to commit the necessary time and resources before returning a pre-qualification questionnaire.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cabinet Office
70 Whitehall
SW1A2AS London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

As VI.4.1 and VI.4.2
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.8.2014

Enjoyed this post? Share it!