Integrated Electronic Patient Records

Integrated Electronic Patient Records

Contract for the supply and maintenance of a specialist cancer services Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System with integrated Electronic Patient Records (EPR).

UK-Dudley: Software package and information systems

2013/S 019-028272

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Dudley Group NHS Foundation Trust
Russells Hall Hospital, Pensnett Road
Contact point(s): Head of Procurement
For the attention of: Dave Lewis
DY1 2HQ Dudley
UNITED KINGDOM
Telephone: +44 1384244287
E-mail: david.lewis@dgh.nhs.uk
Fax: +44 1384244194

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Central Government Authority
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contract for the supply and maintenance of a specialist cancer services Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System with integrated Electronic Patient Records (EPR).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Software package and information systems. Software maintenance and repair services. The Trust requires a single, specialist Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System for Cancer Services. This cEPMA system must deliver full compliance with prevailing UK legal requirements, standards of practice, data-set submissions and NHS information governance frameworks. In doing so, the cEPMA will provide a complete and chronological Electronic Patient Record (EPR) of all episodes of contact with the cancer services team. This will include prescribing, reviewing, referring, compounding, dispensing, reporting and administering systemic anticancer chemotherapy. The cEPMA solution needs to interface with a number of IT systems to provide both clinical and administrative functions, with the ability to handle services that are located across multiple sites, both in acute (hospital) and community / outpatient settings.
II.1.6)Common procurement vocabulary (CPV)

48000000, 72267000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) IT system will be required at the Russells Hall Hospital Site, 2 outpatient hospital sites within the Trust (Corbett Hospital and Guest Hospital) and at our Oncology Outreach Clinic in the community. The Cancer Services department at The Dudley Group NHS Foundation Trust (Trust) serves a population of approximately 400 000 people living in Dudley and the surrounding area. It has a single inpatient hospital (Russells Hall Hospital) located near the centre of Dudley which has a maximum capacity of 750 beds.
The dedicated cancer services area is the ‘Georgina Unit’, which currently comprises of a 22 inpatient beds, 1 theatre, 15 space oncology day case chemotherapy unit and community services delivered from our Oncology Outreach Clinic at Brierley Hill Health and Social Care Centre (BHHSCC). Cancer services at the Trust delivers JACIE accredited level 3 haematology work and solid tumour oncology services – linked to our local cancer centre (Royal Wolverhampton NHS Foundation Trust). Acute Oncology Services are accessible to all inpatients presenting to the acute hospital (Russells Hall). The cancer services team currently manage 14 530 patient episodes per annum. This is divided as follows:
– Oncology Day Case Unit (ODCU): 10 200 episodes/annum
– Brierley Hill Health and Social Care Centre (BHHSCC): 2 700 episodes/annum (The oncology outreach clinic is expanding to double its physical capacity in the coming months).
– Inpatient Admission: 1 630 admissions/annum
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company or other guarantees may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Candidates will be shortlisted on the basis of the criteria referred to in SECTION III
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Q005310
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=50001203

GO Reference: GO-2013123-PRO-4535515

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2013

Enjoyed this post? Share it!