Integrated HR and Payroll Software University of Surrey

Integrated HR and Payroll Software University of Surrey

Provision of an integrated HR and payroll software application with related implementation and support.

UK-London: business transaction and personal business software package

2012/S 101-168813

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Surrey
Downshire House, Roehampton Lane
For the attention of: Robin Hunt
SW15 4HT London
UNITED KINGDOM
E-mail: r.hunt@roehampton.ac.uk

Internet address(es):

General address of the contracting authority: http://www.roehampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofroehampton/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of an integrated HR and payroll software application with related implementation and support.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London, SW15.
NUTS code UKI22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University has a requirement for an integrated HR/payroll software application which should include the following modules: core HR, payroll, pensions, employee self-service, manager self-service; training record and training planning; probationary management, e-payslip, absence management, performance management, appraisal; provision for reporting to the Higher Education Statistics Agency (HESA), management information reporting and self-service reporting, date delimited fields as required for historical data, position management and e-recruitment.
The application will be hosted on University servers, must interface with other existing software applications in use at the University (primarily Agresso ABW finance system), and be able to operate within the University’s information technology and data networking infrastructure.*.
* Currently at the University of Roehampton our business systems authenticate against our Active Directory, and are deployed centrally through Remote Desktop Services technology, hosted on Microsoft server 2008 application servers with a SQL 2008 database back end. We use multiple technologies to ensure high availability dependant on the specific system and its capabilities. We also employ SOA type integrations between our business systems for dataflow and automation purposes. The University closely mirrors the Microsoft product road map and migrates at the earliest opportunity to latest versions and technologies, therefore the selected system’s vendors will be expected to support this in a high availability configuration via their products roadmap.
II.1.6)Common procurement vocabulary (CPV)

48400000 – JA02

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Contract duration of 5 years with options to extend by up to a further 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the pre-qualification questionnaire (PQQ).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per PQQ.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per PQQ and tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: As per PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As per PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.6.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

In order to obtain the PQQ and subsequent tender documents, participants must register with the University’s eTendering portal, In-Tend, https://in-tendhost.co.uk/universityofroehampton/aspx/Home.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.5.2012

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