Integrated Human Resources and Payroll System Tender

Integrated Human Resources and Payroll System Tender

A new HR/Payroll System and improved processes are required to provide better outcomes for the University and employees.

United Kingdom-Twickenham: Payroll management services

2016/S 199-359366

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

St Marys University
Waldegrave Road
Contact point(s): Procurement / Purchasing Department
TW1 4SX Twickenham
United Kingdom
Telephone: +44 2082404395
E-mail: cs150254@stmarys.ac.uk
Fax: +44 2082404255

Internet address(es):

General address of the contracting authority: www.stmarys.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/stmarysuniversity/aspx/Registration

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Human Resources and Payroll System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: St Marys University, Twickenham, TW1 4SX, UK.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

St Mary’s University is looking to replace its current Human Resource and Payroll systems. The existing Human Resource and Payroll Systems have been in place for a number of years and no longer meet the needs of the University. A new HR/Payroll System and improved processes are required to provide better outcomes for the University and employees.
The university requires a system requiring no bespoke software development, however, modifications such as adding logos, organisation charts, reports and calculations should all be possible within existing functionality of the software selected. The existing HR/Payroll systems are managed in-house, however, we will consider both in-house and externally hosted systems.
St Mary’s welcomes all interested and able suppliers to partake in the competitive process for this opportunity.

II.1.6)Common procurement vocabulary (CPV)

79211110, 72000000, 72212450, 48450000, 79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

An integrated Human Resources and Payroll System requirement.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend after initial contract period, on a year by year basis, up to a maximum of 5 further years.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to SQ/ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to SQ/ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to SQ/ITT documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to SQ/ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to SQ/ITT documentation.
Minimum level(s) of standards possibly required: Please refer to SQ/ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to SQ/ITT documentation.
Minimum level(s) of standards possibly required:
Please refer to SQ/ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Ability to provide the service. Full details can be accessed from St Marys In-Tend e-tendering portal.

https://in-tendhost.co.uk/stmarysuniversity/aspx/Registration

Registration is required to access the information.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TEN002

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please register on the following portal to participate:

https://in-tendhost.co.uk/stmarysuniversity/aspx/Registration

Ref: TEN002 — Documents can be accessed until 31.10.2016 (12:00 noon)
If unable to access using above link please contact the main contact listed in Section I.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

St Marys University
Waldegrave Road
TW1 4SR Twickenham
United Kingdom
E-mail: cs150254@stmarys.ac.uk
Telephone: +44 2082404395
Internet address: www.stmarys.ac.uk
Fax: +44 02082404255

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.10.2016

 

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