Intellectual Property Tender for Coventry University

Intellectual Property Tender for Coventry University Higher Education Group

The services that will be required are not limited to but will include: Interviewing academic members of staff and students to gather information for patent drafting.

United Kingdom-Coventry: Patent and copyright consultancy services

2015/S 089-160374

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coventry University Higher Education Corporation
Alan Berry Building, Priory Street
For the attention of: Michael Duffy
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2477657392
E-mail: ab1754@coventry.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/coventryuniversity/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Intellectual Property Tender for Coventry University Higher Education Group.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Coventry — United Kingdom.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Coventry University wishes to establish a single supplier contract to support its Intellectual Property (IP) requirements. The services that will be required are not limited to but will include:
— Interviewing academic members of staff and students to gather information for patent drafting.
— Writing patent applications and submitting these ton behalf of the University to UKIPO and international patent offices.
— Freedom to Operate reports and searches for patentability.
— Answering questions on the patent prosecution process from examiners and ensuring all technical issues are met.
— Ensuring timely and effective renewal reminders are sent and actioned.
— Applying for registered designs and trademarks for Coventry University and it subsidiary companies.
— Delivering training and seminars to staff and students on IP issues.
— Frequent updating to the University on legislation changes within the UK and EU.
— Assisting the University in developing its IP strategy, policies and portfolio management for the University group.
— Provide advice on University IP related contract clauses.

II.1.6)Common procurement vocabulary (CPV)

79120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Coventry University wishes to establish a single supplier contract to support its IP requirements. The services that will be required are not limited to but will include:
— Interviewing academic members of staff and students to gather information for patent drafting.
— Writing patent applications and submitting these ton behalf of the University to UKIPO and international patent offices.
— Freedom to Operate reports and searches for patentability.
— Answering questions on the patent prosecution process from examiners and ensuring all technical issues are met.
— Ensuring timely and effective renewal reminders are sent and actioned.
— Applying for registered designs and trademarks for Coventry University and it subsidiary companies.
— Delivering training and seminars to staff and students on IP issues.
— Frequent updating to the University on legislation changes within the UK and EU.
— Assisting the University in developing its IP strategy, policies and portfolio management for the University group.
— Provide advice on University IP related contract clauses.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not Applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required: Please see pre-qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Please see pre-qualification questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please see pre-qualification questionnaire (PQQ).

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Please see pre-qualification questionnaire (PQQ).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PD-195

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 15.7.2015

Place:

Coventry — United Kingdom.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.4.2020 if all contract extensions are taken.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The opportunity for further grant funding spend as required such as European Regional Development Fund (ERDF).

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Coventry University Procurement Office
Priory Street
CV1 5FB Coventry
UNITED KINGDOM
E-mail: ab1754@coventry.ac.uk
Telephone: +44 2477657392

Body responsible for mediation procedures

Coventry University Legal Office
Priory Street
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2476306444

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Coventry University Procurement Office
Priory Street
CV1 5FB Coventry
UNITED KINGDOM
E-mail: ab1754@coventry.ac.uk
Telephone: +44 2477657392

VI.5)Date of dispatch of this notice:

6.5.2015