Intelligent Transport Systems Framework Agreement

Intelligent Transport Systems Framework Agreement

The Framework Agreement is for the maintenance of Traffic Signals and other Intelligent Transport Systems.

United Kingdom-Cambridge: Traffic-signal maintenance services

2016/S 069-120580

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): DN123444, www.lgssprocurementportal.co.uk
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604367608
E-mail: strategic.procurement@cambridgeshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cambridgeshire.gov.uk/

Electronic access to information: www.lgssprocurementportal.co.uk

Electronic submission of tenders and requests to participate: www.lgssprocurementportal.co.uk

Further information can be obtained from: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): DN123444, www.lgssprocurementportal.co.uk
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604367608
E-mail: strategic.procurement@cambridgeshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): DN123444, www.lgssprocurementportal.co.uk
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604367608
E-mail: strategic.procurement@cambridgeshire.gov.uk

Tenders or requests to participate must be sent to: Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): DN123444, www.lgssprocurementportal.co.uk
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1604367608
E-mail: strategic.procurement@cambridgeshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bedford Borough Council
Borough Hall, Cauldwell Street
MK42 9AP Bedford
UNITED KINGDOM

Central Bedfordshire Council
Priory House, Monks Walk, Chicksands
SG17 5TQ Shefford
UNITED KINGDOM

Luton Borough Council
Town Hall, George Street
LU1 2BQ Luton
UNITED KINGDOM

Peterborough City Council
Town Hall, Bridge Street
PE1 1HF Peterborough
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Intelligent Transport Systems Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 500 000 and 15 000 000 GBP
Frequency and value of the contracts to be awarded: It is anticipated that 5 call off contracts each for a period of 5 years, with an optional 3 year extension will be taken out under the framework agreement, each to commence on 4.9.2016. These call off contracts are reflected in the range of estimated total value of purchases for the entire duration of the framework agreement.

II.1.5)Short description of the contract or purchase(s)

The Framework Agreement is for the maintenance of Traffic Signals and other Intelligent Transport Systems. The Potential Provider will also be required to supply and install new traffic signal systems, except those supplied through third party projects such as for new developments. Service provision will be across the 5 geographical areas of Cambridgeshire County Council, Peterborough City Council, Luton Borough Council, Bedford Borough Council and Central Bedfordshire Council. The Framework is also open to all LGSS, including:
i. Partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture;
ii. New LGSS customers seeking to utilize LGSS frameworks on an independent third party basis.
iii. Any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County) including Northamptonshire Partnership Homes;
iv. Any companies or organisations set up by participants in LGSS;
v. Any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County); and
vi. Members of the local authority purchasing group, Central Buying Consortium.
The procurement is being led by Cambridgeshire County Council.

II.1.6)Common procurement vocabulary (CPV)

50232200, 45233294, 45316212, 34996000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see II.1.5) above.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contract opportunities arising from this framework may require the operator to provide a Parent Company Guarantee and/or Performance Bond and/or other form of security where appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These will be established within the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but in the case of group bidders the Contracting Authority requires that a prime contracting entity assumes primary liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operator will be excluded if they have been found guilty of corruption offences, organised crime or fraud.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the ITT Documents.
Minimum level(s) of standards possibly required: As detailed within the ITT Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the ITT Documents.
Minimum level(s) of standards possibly required:
As detailed within the ITT Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN123444
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council would like to inform all potential providers that the CPV coding used in the contract notice is for indicative purposes only and providers are advised to refer to Section II.1.5) for a short description of the requirements. The Council reserves the right to discontinue the procurement process at any time, which shall include the right not to award any framework and does not bind itself to accept the lowest or any tender or any tender received or to call for new tenders if it is considered necessary without liability. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested or in the completion and submission of any tender. The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (SMEs). However, the framework will be awarded solely on the basis of the most economically advantageous tenders.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED KINGDOM
Internet address: www.royalcourtofjustice.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine. The Court may instead provide for alternative penalties either contract shortening fines or both.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Mr. P. White
Head of Procurement, LGSS, John Dryden House, 8-10 The Lakes
NN4 7YD Northampton
UNITED KINGDOM
E-mail: pwhite@northamptonshire.gov.uk

VI.5)Date of dispatch of this notice:

4.4.2016

 

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