Interior Design Services Tender

Interior Design Services Tender

The Board of the Pension Protection Fund requires accommodation services as listed to support its future operations, namely 1) Concept and Design, 2) Fit-Out and 3) Fixtures, Fittings and Furniture. Candidates may wish to bid for one or more lots.

UK-Croydon: Interior design services

2012/S 247-407768

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pension Protection Fund
Knolly’s House, 17 Addiscombe Road
Contact point(s): Procurement Team
For the attention of: Colin McAlpine
CR0 6SR Croydon
UNITED KINGDOM
Telephone: +44 8456002541
E-mail: colin.mcalpine@ppf.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.pensionprotectionfund.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Pension Protection
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PPF – Design and Fit-Out of Premises
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Croydon
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Board of the Pension Protection Fund requires accommodation services as listed to support its future operations, namely 1) Concept and Design, 2) Fit-Out and 3) Fixtures, Fittings and Furniture. Candidates may wish to bid for one or more lots.
II.1.6)Common procurement vocabulary (CPV)

79932000, 44115000, 39130000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 2.4.2013. Completion 28.3.2014

Information about lots

Lot No: 1 Lot title: Concept and Design Services

1)Short description
Concept and Design services for premises of approx 37,500 sq ft over two floors.
2)Common procurement vocabulary (CPV)

79932000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 50 and 150 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 4 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Fit-Out
1)Short description
Fit-Out of two floors of approx 37500 sq ft
2)Common procurement vocabulary (CPV)

44115800

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 2 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Fixtures, Fittings and Office Furniture
1)Short description
Fully-equipped office for up to 350 staff
2)Common procurement vocabulary (CPV)

39130000

3)Quantity or scope
Fully-equipped office for up to 350 staff
Estimated value excluding VAT: 650 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 4 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not applicable
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Suppliers Instructions: How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://ppf.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. Please note that the PQQ for this Notice may not be uploaded until 21st December 2012 – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

IMPORTANT NOTE: Please remember to indicate whether you are interested in bidding for one or more lots. You may elect to be considered for only one lot, or for multiple lots.

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
Please note that the PQQ for this Notice may not be uploaded until 21st December 2012.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Candidates will be required to be registered or accredited by the relevant professional body governing their speciality (as appropriate)
IMPORTANT NOTE: Please remember to indicate whether you are interested in bidding for one or more lots. You may elect to be considered for only one lot, or for multiple lots.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide evidence of relevant professional risk indemnity insurance
Minimum level(s) of standards possibly required: Candidates are required to demonstrate a minimum annual turnover of 2M GBP in connection with Lots 2 and 3. There is no minimum for Lot 1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates for all Lots will be required to evidence experience of providing similar services to similar sized organisations within the past three years.
Minimum level(s) of standards possibly required:
Candidates for Lot 2 will be required to evidence a clean Health & Safety record with no material breaches.
Candidates for Lot 3 will be required to evidence compliance with the relevant BS and ISO standards
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Candidate selection will be based on both pass/fail criteria and appropriate references, together with previous relevant experience, as set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
28.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 29.3.2013
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The PPF is a statutory fund run by the Board of the Pension Protection Fund, a public corporation established in 2005 under the provisions of the Pensions Act 2004.
The Board of the Pension Protection Fund was established to pay compensation to members of eligible defined benefit pension schemes where the sponsoring employer became insolvent after 6 April 2005 and there are insufficient assets in the pension scheme to cover PPF levels of compensation. It is funded by compulsory levies on eligible pension schemes, assets from eligible pension schemes, returns on its own investments and recoveries from insolvent employers.
Further information on the PPF can be found at: www.pensionprotectionfund.org.uk

NOTE: The pre-Qualification Questionnaire will be made available during week-commencing 17th December 2012 for completion by the closing date stated in the Contract Notice.
NOTE: All candidates should review this notice and register their interest on the PPF Bravo Web Site confirming that they meet the minimum requirements and conditions for participation (see III.1.4 and III.2); this is the pre-qualification stage. No other supporting documentation at this stage will be provided by the Board. Confirmation of compliance with all criteria in this notice should be submitted on the PPF Bravo Web Site (see II.1.5) by the stated deadline (see IV.3.4). Candidates are expected to supply all required information, or clearly state the reason for being unable to do so. Candidates are not required to send the supporting documentation at this pre-qualification stage, but should be willing to do so if selected to tender. Any assumptions used in preparing responses should be clearly stated.
NOTE: All questions should be submitted to the Board via the portal on the PPF Bravo Web Site (see II.1.5). If this proves impossible please use this email address: procurement@ppf.gsi.gov.uk. Any queries should state your organisation name, OJEU Notice number and title and clearly reference any appropriate paragraph in this notice and, to the extent possible, should be aggregated rather than sent individually. If you do not obtain a response within three working days of initially contacting the Board, it is the candidate’s responsibility to re-contact the Board.

NOTE: Candidates are advised that the Board may be engaging the services of an independent adviser during the tender process.
NOTE: The Board anticipate using a number of standard provisions in our agreement which will be available in the Invitation to Tender. We would be grateful if you could indicate whether any of these provisions would provide an obstacle to your being in a position to tender at the relevant time. The Board is looking to engage with organisations that can be flexible and accommodate the commercial terms on which the Board is proposing to operate in relation to this appointment.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.12.2012

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