Internal Audit and Counter Fraud Services for an NHS Foundation Trust

Internal Audit and Counter Fraud Services for an NHS Foundation Trust

The aims and objectives of the Internal Audit service are to: provide a full Internal Audit service which adds value to the business strategy of the Trust, provide a full Internal Audit Service in accordance with the latest available standards and national guidance.

United Kingdom-Grays: Internal audit services

2015/S 134-248024

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Essex Partnership University NHS Foundation Trust
Thurrock Commuity Hospital, Long Lane
Contact point(s): Contracts Department
For the attention of: John Harmer
RM16 2PX Grays

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Internal Audit and Counter Fraud Services for an NHS Foundation Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Internal audit services. The provision of an Internal Audit and Counter Fraud Service to an NHS Foundation Trust.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The aims and objectives of the Internal Audit service are to:
— provide a full Internal Audit service which adds value to the business strategy of the Trust
—provide a full Internal Audit Service in accordance with the latest available standards and national guidance. The successful contractor will be expected to respond to any changes required by statute or regulating authorities.
—produce at the start of the contract, following an assessment of the main risks identified in the Trusts Board Assurance Framework, a strategic audit plan covering the 3 year period from 2016/17 to 2018/2019, an operational plan for 2016/2017 and an updated strategic plan annually thereafter.
—comment upon and actively assist in the improvement of existing systems and the implementation of new systems in order to help the organisation to achieve the following:
—maximise the benefits of effective cash and treasury management
—ensure the effectiveness of PbR
—maintain financial control
—ensure the accuracy of financial reporting
—securing capital investment
—secure assets
—limit the potential for fraud and corruption
—achieve financial targets
—obtain value for money
—ensure security and confidence in computerised systems
comply with statutory, NHS, Monitor, Government and the Trust’s own regulations
—ensure that the Audit reports support the Trust’s Board Assurance Framework and compliance with CQC registration requirements
The aims and objectives of the Counter Fraud Service are to:
—provide a full Counter Fraud Service in accordance with NHS Protect guidance
—produce an annual Counter Fraud Work Plan that fully complies with the latest guidance
—provide timely responses to investigations requests and enquiries
—ensure compliance with NHS Protect Standards (or any replacements thereof).
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refered to in the PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Only requirement is that the potential bidder is a Legal Entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These are identified in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Refered to in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years
Refered to in PQQ.
It is should be noted that sub contracting arrangements will not be permitted and that one provider will be expected to provide both the Internal Audit and Counter Fraud Service provision.
Minimum level(s) of standards possibly required:
All staff employed on the contract to be suitable qualified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: This will be based on information provided by bidders in the PQQ.
It should be noted that a requirement of going forward to the PQQ stage is that potential providors evidence that they are a) already providing services to an NHS Foundation Trust or b) have done so in the past two years. If that evidence is not provided at the time of expressing an interest, the potential providers application will not be taken forward to PQQ stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IA/CFS 2015

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To view this notice, please click here:

GO Reference: GO-2015710-PRO-6779738.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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