Internal Audit Outsourced Partner for Scottish Enterprise

Internal Audit Outsourced Partner for Scottish Enterprise

Scottish Enterprise is seeking to appoint an outsourced supplier to a single supplier framework in order to supplement the work carried out by its in-house Internal Audit team.

United Kingdom-Glasgow: Accounting, auditing and fiscal services

2014/S 232-409255

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Lesley Reid
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 8456078787
Fax: +44 1412481600

Internet address(es):

General address of the contracting authority: http://www.scottish-enterprise.com/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Lesley Reid
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 8456078787
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Enterprise
Atrium Court, 50 Waterloo Street
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 8456078787
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

Tenders or requests to participate must be sent to: Scottish Enterprise
Atrium Court, 50 Waterloo Street
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 8456078787
Fax: +44 1412481600
Internet address: http://www.scottish-enterprise.com/

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Economic and financial affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Internal Audit Outsourced Partner.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 89 250 and 127 500 GBP

II.1.5)Short description of the contract or purchase(s)

Scottish Enterprise is seeking to appoint an outsourced supplier to a single supplier framework in order to supplement the work carried out by its in-house Internal Audit team.
The work to be carried out by the outsourced partner will include IT audits and other general assurance work as follows:
(i) Computer/IS Audit — The provision of approximately 50 days per annum determined by SE Internal Audit in liaison with the framework supplier. This will include both delivery and manager review. The main IS systems operated by SE include a Customer Relationship Management (CRM) system, a Purchase Order Processing (POP) system, SUN Accounts and Snowdrop HR systems (migrating to Oracle in July 2015) and a Knowledge Management Information System (KMIS). Tenderers are requested to quote a rate per day for IT work.
(ii) Assurance Work — There will be no specified number of days per annum, but will be based upon the needs of the business. This will include delivery only and work will be reviewed by Scottish Enterprise Audit Management staff. Tenderers are requested to quote a rate per day for certain grades of staff, determined as either ‘Senior Auditor’ or ‘Auditor’.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328516

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79200000, 72800000, 72810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

GBP 127 500.

II.2.2)Information about options

Options: yes
Description of these options: The proposed framework will be for a 3 year duration with Scottish Enterprise having the option to extend for a further 1 year period.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are included in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are included in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are included in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P15-0095
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.1.2018.
VI.2)Information about European Union funds

VI.3)Additional information

Dates and other information contained in this notice are communicated as being indicative only and may be subject to change.
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority reserves the right to accept part of one or more offers.
The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.
Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract.
Bidders may be required to attend for interview.
Any contract awarded will be subject to the law of Scotland.
The contracting authority reserves the right to source the services through existing framework agreements.
The contracting authority reserves the right to assign all or part of any contracts resulting from this process.
(SC Ref:328516).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Government
Scottish Procurement Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

Body responsible for mediation procedures

Scottish Government
Scottish Procurement Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Government
Scottish Procurement Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.5)Date of dispatch of this notice:

28.11.2014

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