Internal Audit Services Tender for Isle of Wight Council

Internal Audit Services Tender for Isle of Wight Council

The Council seeks expressions of interest from suitably experienced internal audit providers for the provision of internal audit services.

United Kingdom-Newport: Internal audit services

2015/S 012-017296

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight Council
Procurement and Contract Management Unit, County Hall, High Street
For the attention of: Lucy Mclaughlin
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 1983821000
E-mail: lucy.mclaughlin@iow.gov.uk

Internet address(es):

General address of the contracting authority: www.iwight.com

Address of the buyer profile: http://www.iwight.com/council/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Internal Audit Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council seeks expressions of interest from suitably experienced internal audit providers for the provision of internal audit services. Internal audit is an assurance function providing an independent and objective opinion to the Council on the degree to which the internal control environment supports and promotes the achievement of its objectives through the effective management and mitigation of its key business risk exposures.

II.1.6)Common procurement vocabulary (CPV)

79212200, 79210000, 79212000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The role of the internal audit service is to assist management throughout the council in the effective discharge of its responsibilities for:
— meeting the Customer’s statutory responsibilities in respect of internal audit;
— achieving the Public Sector Internal Audit Standards;
— achieving the council’s objectives across the whole range of its activities;
— ensuring the proper administration of the financial affairs of the council;
— working with the external auditors to enable them to place reliance on internal audit work undertaken.
The contract is for the provision of a full internal audit service to meet the requirements of the Council and auditing/accounting firms that have or are currently providing internal audit services for similar organisations are encouraged to submit tenders. The service provider will use an established methodology in the planning, conduct and reporting of internal audit work and will be required to operate in full compliance with the public sector internal auditing standards (PSIAS) as a minimum requirement.
When the tender documentation is issued, it is anticipated that tenderers will be given the opportunity to tender on the basis of provision of an internal audit service where the role of the Chief Internal Auditor is retained in-house with responsibility for the planning and reporting of internal audit coverage. However the Council is prepared to consider variant bids.
All internal audit work will be carried out within the Council offices mainly within Newport but also at other locations across the island. The provider will be required to provide a risk-based internal audit service including financial audits, system and compliance audits, IT infrastructure and application audits, investigative (forensic) audits (as and when required) and ad hoc projects. The provider will be required to liaise with the Council’s external auditors and prepare and present progress and other reports to the Council’s Audit Committee which holds approximately 4 meetings per year.
Terms and conditions of contract will be stated within the tender documentation.
The contract will be for a period of 3 years, and may be extended by the Council for up to a further 24 months.
Estimated value excluding VAT:
Range: between 200 000 and 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be the option to extend the contract for up to a period of 24 months at the discretion of the Council.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and/or a parent company guarantee may be required. Further information will be provided within the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require bidders to take legal form, or to require 1 party to take primary liability or to require that each party takes joint and several liability. Further information will be provided within the tender document.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Pre Qualification Questionnaire (PQQ) which the Council will use to evaluate and short list potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council’s minimum requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ, including submission of 2 years audited accounts, compliance with the Council’s insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2006 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider.
Minimum level(s) of standards possibly required: Provided in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Main Business Activities relevant to this tender — 30 %;
Other Business Activities — 5 %;
Equality — Pass/Fail;
Health and Safety — Pass/Fail;
Quality Assurance — 5 %;
Social Value — 5 %;
Experience and Track Record — 20 %;
Professional Qualifications and Skills of Staff — 20 %;
References — 10 %.
Minimum level(s) of standards possibly required:
The minimum competency threshold is 70 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 70 % or above will be short listed and invited to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The service provider will be required to operate in full compliance with the CIPFA Code of Practice for Internal Audit in Local Government in the United Kingdom as a minimum requirement.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: The minimum competency threshold is 70 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 70 % or above will be short listed and invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AUDIT/1501/T01
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.2.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within the PQQ and ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act.
If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents.
The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts.
Any values listed II.2.1) of this contract notice are indicative and show the annual value.
Requests for documents can be made until 14:00 hrs on the 23.1.2015. It is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date.
The Council reserves the right not to make any award and reserves the right to accept all or part of any tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all tenderers. Unsuccessful tenderers will be provided, as standard, with a full debrief in writing before the contract is entered into.
Proceedings are to be regarded as started only when the Claim Form is served in compliance with Regulation 47F (1) of the Public Contract Regulations 2006 (as amended).
Regulation 47D (2) of the Public Contracts Regulations 2006 (as amended) require proceedings to be commenced within 3 months. Regulation 47E (2)(a) of the Public Contracts Regulations 2006 (as amended) require any proceedings in relation to ineffectiveness to be commenced within 30 days. These time limits are beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.1.2015

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