International Public Relations Support Framework

International Public Relations Support Framework

Scottish Enterprise in collaboration with Scottish Government and VisitScotland is looking to appoint suppliers to provide 6 Public Relations services frameworks.

United Kingdom-Glasgow: Public relations services

2016/S 089-156334

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Enterprise
398
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
UNITED KINGDOM
Contact person: Gordon Hutton
Telephone: +44 8456078787
E-mail: gordon.hutton@scotent.co.uk
Fax: +44 1412481600
NUTS code: UKM34

I.1)Name and addresses

Scottish Government
389
Victoria Quay, Leith
Edinburgh
EH6 6QQ
UNITED KINGDOM
Telephone: +44 1312440474
E-mail: delegatedpurchasing@gov.scot
NUTS code: UKM

I.1)Name and addresses

VisitScotland
118
Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
UNITED KINGDOM
Telephone: +44 1314722222
E-mail: procurementsupport@visitscotland.com
Fax: +44 1415664074
NUTS code: UKM

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

International Public Relations (PR) Support Framework.

Reference number: P17-0016

II.1.2)Main CPV code

79416000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scottish Enterprise in collaboration with Scottish Government and VisitScotland is looking to appoint suppliers to provide 6 Public Relations (PR) services frameworks for Scottish Development International (SDI) across its full network of offices globally in key markets across the world. (Please visit www.sdi.co.uk for a full list of offices).

SDI is developing 6 single supplier frameworks across the key geographies and is looking to engage communications agencies capable of undertaking trade and investment led public relations campaigns and activity in multiple languages/markets for each of these markets.

Each lot will be awarded to a single supplier with up to 6 suppliers being appointed to the framework. Bidders can bid for more than 1/all lots.

II.1.5)Estimated total value

Value excluding VAT: 1 660 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — China and Hong Kong

Lot No: 1

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance will be China and Hong Kong.

II.2.4)Description of the procurement:

SDI has offices in Beijing, Shanghai, Shenzhen and Hong Kong. Activity in SE Asia and Australia is managed through the SDI Singapore office.

Although we are looking for 1 agency for both markets, we will consider an affiliate for Hong Kong. Please specify how you would cover this market. There may also be a need to support occasional work in SE Asia and Australia — each of the applicants for Lot 1 is asked to nominate a partner or affiliate company based in Singapore to cover these markets.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 453 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial contract period of 36 months will have the option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 2 — Japan

Lot No: 2

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance will be Japan.

II.2.4)Description of the procurement:

Japan (secondary market South Korea) SDI has offices in both Tokyo and Seoul.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 183 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial contract period of 36 months will have the option to extend by 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 3 — India

Lot No: 3

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance will be India.

II.2.4)Description of the procurement:

India SDI has offices in Delhi, Hyderabad and Mumbai.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework period is 36 months with the option to extend by 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 4 — The Americas

Lot No: 4

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance is the USA and Canada.

II.2.4)Description of the procurement:

SDI has offices in Boston, Chicago, Houston, New York, San Jose, Toronto and Calgary. In South America our office in Brazil services Latin America.

(The primary markets for the purposes of this tender are USA and Canada. Secondary market requirements may come through South America, and an affiliate or capabilities across in this market should to be demonstrated).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 453 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework period is 36 months with the option to extend by 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 5 — Europe

Lot No: 5

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance is London.

II.2.4)Description of the procurement:

SDI has offices in London, France, Germany, Spain, Denmark, Russia and Norway.

(The main market is London and it is expected the successful agency will have a presence in London. There is potential activity in France, Germany, Spain, Denmark, Russia and Norway and a strong network of affiliates or capabilities across these markets needs to be demonstrated).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 217 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework period is 36 months with the option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 6 — Middle East and Africa

Lot No: 6

II.2.2)Additional CPV code(s)

79416000
79416100
79416200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The main place of performance is the Middle East.

II.2.4)Description of the procurement:

SDI has offices in Dubai, Saudi Arabia and Ghana.

(Middle East forms the primary market. Secondary market requirements anticipated in West and East Africa and a network of affiliates or capabilities in these markets needs to be demonstrated).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — 60 % / Weighting: 0
Quality criterion – Name: Ability to deliver high level communications projects / Weighting: 40
Quality criterion – Name: Methodology and ideas / Weighting: 30
Quality criterion – Name: Account management / Weighting: 13
Quality criterion – Name: Ad hoc project delivery (Scottish government and other public bodies) / Weighting: 13
Quality criterion – Name: Community benefits / Weighting: 2
Quality criterion – Name: Workforce matters / Weighting: 2
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 233 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework period is 36 months with the option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.1.4 (1b). The bidder should provide its average yearly turnover for the number of years specified in the relevant Contract Notice.

4B.3 (3). In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set-up or started trading.

4B.4 (4). The bidder confirms the name, value and/or range of the financial ratios specified in the relevant Contract Notice are as follows: if the relevant documentation is available electronically, please indicate.

4B.5 (5). The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.

Minimum level(s) of standards possibly required:

4B.1.4 (1b) Lot 1 — Bidders will be required to have an average yearly turnover of a minimum of 100 000GBP for the last 2 years.

Lot 2 — Bidders will be required to have an average yearly turnover of a minimum of 50 000 GBP for the last 2 years.

Lot 3 — Bidders will be required to have an average yearly turnover of a minimum of 50 000 GBP for the last 2 years.

Lot 4 — Bidders will be required to have an average yearly turnover of a minimum of 100 000 GBP for the last 2 years.

Lot 5 — Bidders will be required to have an average yearly turnover of a minimum of 55 000 GBP for the last 2 years.

Lot 6 — Bidders will be required to have an average yearly turnover of a minimum of 60 000 GBP for the last 2 years.

4B.3 (3). Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

4B.4 (4). Bidders will be required to state the value(s) for the following financial ratio(s): Liquidity Ratio greater than or equal to 0,8.

4B.5 (5). Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, the appropriate levels of insurance for this contract. Bidders that do not already have or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.

Employer’s (Compulsory) Liability Insurance;

Public Liability Insurance;

Professional Indemnity Insurance.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 (1b). For public supply and public service contracts only: please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the Contract Notice. (Examples from both public and private sector customers and clients may be provided).

4C.3 (3). Please provide details of the technical facilities and measures for ensuring quality and the study and research facilities used.

4C.4 (4). Please provide a statement of the relevant supply chain management and/or tracking systems used.

4C.6 (6). The following educational and professional qualifications are held by:

4C.6 (6a). The service provider or the contractor itself;

4C.6.1 (6b). Its managerial staff.

4C.7 (7). Please provide details of the environmental management measures which the bidder will be able to use when performing the contract.

4C.8 (8a). Please provide details of the average annual manpower for the last 3 years.

4C.8.1 (8b). Please provide details of the number of managerial staff for the last 3 years.

4C.9 (9). Please provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.

4C.10 (10). Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract.

Minimum level(s) of standards possibly required:

4C.1.2 (1b). Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. These will be evaluated on a Pass/Fail basis. Pass equals providing 2 examples detailing relevant experience to deliver the service. Fail equals failure to provide 2 examples detailing relevant experience to deliver the service.

4C.3 (3). Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.4 (4). Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.6 (6a). Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications to meet the requirements of this contract.

4C.6.1 (6b). Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications to meet the requirements of this contract.

4C.7 (7). Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements to meet the requirements of this contract.

4C.8 (8a). Bidders will be required to confirm their average annual manpower for the last 3 years.

4C.8.1 (8b). Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

4C.9 (9). Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 (10). Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see additional information for further Contract Performance Conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/06/2016
Local time: 12:00
Place:

Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6 months before contract end date.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

4.D.1. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

A documented process demonstrating the bidder’s arrangements for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement.

4.D.2. Documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce, in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=442619

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits are contractual requirements which deliver a wider social benefit in addition to the core purpose of the foregoing contract. Scottish Enterprise is committed to maximising Community Benefits from its procurement activities where relevant and proportionate. Accordingly, there is an evaluation criterion for Community Benefits for this Contract.

If community benefits are not included with the tender submission this will not prevent the tender from being considered but it will affect the score you receive in the evaluation.

The Scottish Government has developed a community benefits monitoring framework for public sector organisations to implement which will enable consistent and comparable data which tracks the impact of community benefits over time. Scottish Government Guidance on Monitoring Community Benefits

The Supplier is asked to complete Appendix 5 detailing the community benefits that will be delivered as a result of this contract. Full details of the proposed monitoring process and reporting time-scales of the outputs should be supplied.

(SC Ref:442619).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Procurement and Commercial Division, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UNITED KINGDOM
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.ukInternet address:http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.4.2)Body responsible for mediation procedures

Scottish Government
Procurement and Commercial Division, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UNITED KINGDOM
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.ukInternet address:http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In the 1st instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries.

Email: https://www.scottish-enterprise.com/help/contact-us

VI.4.4)Service from which information about the review procedure may be obtained

Scottish Government
Procurement and Commercial Division, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UNITED KINGDOM
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.ukInternet address:http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries

VI.5)Date of dispatch of this notice:

04/05/2016

 

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