Internet services for student residences

Internet services for student residences

The University of Surrey currently supports a network service to approximately 5 000 students study bedrooms located on four sites in Guildford. The service provides connectivity to University resources and to the internet over a single wired connection in each room.

UK-Guildford: internet services

2012/S 237-390482

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Surrey
Senate House, Stag Hill
Contact point(s): https://in-tendhost.co.uk/universityofsurrey/aspx/Home
GU2 7XH Guildford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.surrey.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/universityofsurrey/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Internet services for student residences.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Guildford.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This notice replaces 2012/S 230-379047 which had an inaccuracy in the date.

The University of Surrey currently supports a network service to approximately 5 000 students study bedrooms located on four sites in Guildford. The service provides connectivity to University resources and to the internet over a single wired connection in each room. Demand for a more flexible service being delivered over wired and wireless mediums has grown and the University would like to meet those demands. Students and conference visitors now expect to be able to connect devices that do not have wired connectivity, for example smart phones, tablets and games consoles. They would also like to have the ability to tailor the service to their needs, for example additional bandwidth and cloud storage.
The University seeks to partner with suppliers who can help with the refresh of existing network hardware, provide wireless connectivity and manage the overall service. The University is keen to provide a single wireless service that would be compatible with the existing service on campus allowing users to roam seamlessly between academic and residential buildings.
The University also seeks to partner with suppliers who can meet the growing needs of the student population, managing them in a way similar to a commercial ISP, providing internet bandwidth, user and service management. Excellent customer service would be a key component of the contract.

II.1.6)Common procurement vocabulary (CPV)

72400000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The contract is intended to run for a duration of 3 years. However the University reserves the option to extend for up to a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Managed Internet Service

1)Short description
The University seeks to partner with a supplier who can meet the growing needs of the student population, managing them in a way similar to a commercial ISP, providing internet bandwidth, user, service and infrastructure management. Enabling students to tailor their service, accommodating conference visitors as well as providing excellent customer service would be a key component of the contract.
2)Common procurement vocabulary (CPV)

72400000, 72411000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Infrastructure Replacement and Wireless Coverage
1)Short description
The University seeks to refresh the residence network infrastructure (edge switch equipment) and in addition, provide wireless connectivity throughout the residence buildings. The University is keen to provide a seamless roaming experience between the residence locations and academic campus where wireless coverage is already provided.
2)Common procurement vocabulary (CPV)

72400000, 32400000, 32412100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per Pre-Qualification Questionnaire (PQQ).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per PQQ.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per PQQ and tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As per PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
283/JWS
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2012/S 230-379047 of 3.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.1.2013 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.1.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In order to obtain the PQQ participants must register on the University’s eTendering Portal, In-Tend https://in-tendhost.co.uk/universityofsurrey/aspx/Home.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
6.12.2012

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