Interpretation and Translation Contract Edinburgh

Interpretation and Translation Contract Edinburgh

5 Lots.Lot 1 – Interpreting — face to face. Lot 2 – Interpreting – telephone. Lot 3 – Translations.

United Kingdom-Edinburgh: Interpretation services

2016/S 075-132082

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement Services
For the attention of: Jacqueline Leishman
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693543

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Commercial Services
For the attention of: Jacqueline Leishman
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693543
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: The City of Edinburgh Council
4 East Market Street, Waverley Court
For the attention of: Jacqueline Leishman
EH8 8BG Edinburgh
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Lothian

West Lothian Council

East Lothian Council

Mid Lothian Council

Fife Council

Fife NHS

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the Provision interpretation, translation and communication support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The City of Edinburgh and its boundaries, NHS Lothian areas, West, East, Mid, Fife Council areas and Fife NHS areas.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 19

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council and NHS Lothian (and collaborative partners) are looking for suitably qualified providers to provide the the Provision of interpretation, translation and communication support as detailed per lots below:
Lot 1 — Interpreting — face to face,
Lot 2 — Interpreting — telephone,
Lot 3 — Translations,
Lot 4 — British Sigh Language,
Lot 5 — Braille and other formats, e.g. audio-tape, audio-CD, large print, etc.
Collaborative partners may utilise the contract on a non-committal basis.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=440633

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79540000, 79530000, 72212740, 30237470

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Interpretation Face to Face

1)Short description

Providing Face to Face Interpretation to service users for example via the following locations:
— schools;
— council offices;
— customers home address;
— hospitals,
— doctors surgeries.
The Contractor(s) will provide a comprehensive interpreting service from English into a wide range of spoken languages and from those languages into English or other languages as requested.
Languages (most commonly required) listed at Appendix 1 of the specification)) the list is not exhaustive.

2)Common procurement vocabulary (CPV)

79540000

3)Quantity or scope

Approximately 80 % of 16 000 hours/units per annum = 12 800 hours/units per annum.
(If all Collaborative partners utilise the contract usage may increase by approximately 10 %).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Interpretation — Telephone

1)Short description

Providing Telephone Interpretation to service users for example via the following locations:
— schools;
— council offices;
— customers home address;
— hospitals.
The Contractor(s) will provide a comprehensive interpreting service from English into a wide range of spoken languages and from those languages into English or other languages as requested.
Languages (most commonly required) listed at Appendix 1 of the specification the list is not exhaustive.
Doctors surgeries.
For telephone interpreting the Contractor(s) must have the capability to provide 3 way conversations, i.e. to provide the means of 3 persons at 3 different locations to converse.

2)Common procurement vocabulary (CPV)

79540000

3)Quantity or scope

Approximately 2 % of 16 000 hours/units per annum = 320 hours/units.
(If all Collaborative partners utilise the contract usage may increase by approximately 10 %).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Translation

1)Short description

Supply of translations in a range of language and formats — type of translations to include technical and medical reports, council letters and extracts from council and medical information leaflets.
The Contractor(s) will provide a comprehensive translation service from English into a wide range of languages and those languages into English or other languages as requested. (Appendix 1 of the specification (commonly required languages — the list is not exhaustive)).

2)Common procurement vocabulary (CPV)

79530000

3)Quantity or scope

Approximately 13 % of 16 000 hours/units per annum = 2 080 hours/units per annum.
(If all Collaborative partners utilise the contract usage may increase by approximately 10 %).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: British Sign Language (BSL), lip reading, deaf blind communication

1)Short description

Providing British Sign Language (BSL), lip reading, deaf blind communication interpretation to service users for example via the following locations:
— schools;
— council offices;
— customers home address;
— hospitals;
— doctors surgeries.
The Contractor(s) will supply BSL qualified Interpreters and alternative communication Interpreters in support of deaf and deaf/blind customers for face to face appointments.
The Contractor(s) will ensure that the interpreter provided will be available from the assigned start time of the appointment to the end time.

2)Common procurement vocabulary (CPV)

79540000

3)Quantity or scope

Approximately 3 % of 16 000 hours/units per annum = 480 per annum.
(If all Collaborative partners utilise the contract usage may increase by approximately 10 %).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Braille and other formats such as audio, large print etc.

1)Short description

The Contractor(s) will supply a comprehensive transcription service from original text in a variety of formats, including print, audio, and electronic into formats to meet customer needs.

2)Common procurement vocabulary (CPV)

30237470

3)Quantity or scope

Approximately 2 % 16 000 hours/units per annum = 320 hours/units.
(If all Collaborative partners utilise the contract usage may increase by approximately 10 %).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender submission documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender submission document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender submission document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to specification and tender submission document in relation to experience and qualifications required for this tender.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT0462
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.5.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.5.2016 – 14:00

Place:

The City of Edinburgh Council (open electronically via PCS).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2020.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 440633).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The City of Edinburgh Council
4 East Market Street
EH8 8GB Edinburgh
UNITED KINGDOM

Body responsible for mediation procedures

The City of Edinburgh Council
4 East Market Street
EH8 8BG Edinburgh
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:
(1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose,
(2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The City of Edinburgh Council
4 East Market Street
EH8 8BG Edinburgh
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

13.4.2016

 

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