Interpretive Exhibition Maintenance Framework – Scotland

Interpretive Exhibition Maintenance Framework – Scotland

To provide a specialist exhibition maintenance service in relation to the Historic Environment Scotland permanent exhibition infrastructure. 4 Lots.

United Kingdom-Edinburgh: Preservation services of exhibits and specimens

2019/S 113-277739

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
United Kingdom
Contact person: Fiona Fretwell
Telephone: +44 1316688866
E-mail: procurement@hes.scot
Fax: +44 1316688877
NUTS code: UK
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: Conservation, Built Heritage, Tourism

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Interpretive Exhibition Maintenance Framework

Reference number: HES/C/4016

II.1.2)Main CPV code

92521200

II.1.3)Type of contract

Services

II.1.4)Short description:

The purchaser is seeking Supplier(s) for this interpretive exhibition maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include:

— programmed specialist exhibition cleaning,

— reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements),

— touch up of scenic painting,

— repair and replacement of props,

— scheduled preventative maintenance visits at key sites.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Specialist Exhibition Cleaning and Preventative Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

98312000
50800000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Exhibitions require twice yearly deep cleaning and monthly general cleaning. This will include cleaning of exhibition setwork and careful cleaning of fragile mannequins and their outfits in situ. The requirement will also include cleaning of exhibition setwork including trebuchet and prosceniums.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criterion / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Reactive Mechanical and Physical Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

50800000
92521210

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Reactive repairs to physical elements of exhibitions such as repair and reaffixing of props, replacement of missing props, small scale touch up scenic painting and general maintenance required due to day-to-day wear and tear. Reactive repairs to mechanical elements of exhibitions, such as repair of mechanical interactives.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criterion / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Scenic Painting

Lot No: 3

II.2.2)Additional CPV code(s)

92521210

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Touch up and refresh of large scale scenic painting elements within exhibitions across the country. This will include touch up painting repairs to setwork caused by visitor damage, repainting of faded scenic elements and paint touch up of fragile mannequins in situ. Touch up and repainting of smaller pieces of exhibition setwork that has become faded or damaged over time, such as small pieces of scenic painting integrated as part of a larger display.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criterion / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

New Exhibitions and Replacement Elements

Lot No: 4

II.2.2)Additional CPV code(s)

50800000
92521210

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Where an exhibition element is deemed to be at end of life, there is the possibility of the successful contractor(s) being engaged to replace the element within an agreed timeframe. This would be from as-built drawings unless the element requires to be redesigned due to problematic user experience. The successful contractor(s) may be involved in the design, production and installation of scenic dressing elements for any new planned exhibitions. Most of this requirement would be for prop and scenic painting works.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criterion / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If all extensions are used re-tender will commence in 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=587267

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:587267)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=587267

VI.4)Procedures for review

VI.4.1)Review body

Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
United Kingdom
Telephone: +44 1316688866
Fax: +44 1316688877Internet address: http://historicenvironment.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/06/2019