Inverclyde Council Homecare Services Tender

Inverclyde Council Homecare Services Tender

Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. 

United Kingdom-Greenock: Health and social work services

2018/S 016-032766

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Inverclyde Council
Corporate Procurement, Municipal Buildings, Clyde Square
Greenock
PA15 1LX
United Kingdom
Telephone: +44 1475712635
E-mail: margaret.shanks@inverclyde.gov.uk
NUTS code: UKM83Internet address(es):Main address: http://www.inverclyde.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00168

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Homecare Services in Inverclyde

Reference number: CP0299/HSCP

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services. The contract is divided into 5 Lots.

II.1.5)Estimated total value

Value excluding VAT: 9 404 980.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Kilmacolm and Quarriers (East & West)

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 108 560.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The Council may, at its sole option, extend the duration of the Agreement for a period of up to 2 years from the Expiry Date of 31.3.2020 on a year by year basis – up to 1 year from 1.4.2020 until 31 .3.2021 and up to a further 1 period from 1.4.2021 until 31.3.2022 subject to having secured all necessary approvals.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Greenock East and Port Glasgow

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 168 828.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The Council may, at its sole option, extend the duration of the Agreement for a period of up to 2 years from the Expiry Date of 31.3.2020 on a year by year basis – up to 1 year from 1.4.2020 until 31 .3.2021 and up to a further 1 period from 1.4.2021 until 31.3.2022 subject to having secured all necessary approvals.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Greenock West and Gourock

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 169 648.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The Council may, at its sole option, extend the duration of the Agreement for a period of up to 2 years from the Expiry Date of 31.3.2020 on a year by year basis – up to 1 year from 1.4.2020 until 31.3.2021 and up to a further 1 period from 1.4.2021 until 31.3.2022 subject to having secured all necessary approvals.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Greenock South West (inner & outer), Inverkip and Wemyss Bay

Lot No: 4

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 957 944.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The Council may, at its sole option, extend the duration of the Agreement for a period of up to 2 years from the Expiry Date of 31.3.2020 on a year by year basis — up to 1 year from 1.4.2020 until 31.3.2021 and up to a further 1 period from 1.4.2021 until 31.3.2022 subject to having secured all necessary approvals.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Inverclyde wide – ad hoc

Lot No: 5

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM83

II.2.4)Description of the procurement:

Inverclyde Council operates a Health and Social Care Partnership in conjunction with NHS Greater Glasgow and Clyde. Inverclyde Council are looking to appoint Providers to provide a Homecare Service to meet the Assessed Needs of Service Users. The Provider must provide responsive support dependent on the fluctuating needs of the Service User, which support must be provided 24 hours a day 7 days a week, 52 weeks per year. The Provider will operate within the network of health and social care services in relation to Care at Home Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The Council may, at its sole option, extend the duration of the Agreement for a period of up to 2 years from the Expiry Date of 31.3.2020 on a year by year basis — up to 1 year from 1.4.2020 until 31.3.2021 and up to a further 1 period from 1.4.2021 until 31.3.2022 subject to having secured all necessary approvals.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD 4A.1 – If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1. Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve the following:

A Dun & Bradstreet risk indicator of 3 or less.

Applicants are strongly advised to satisfy themselves that they meet these criteria as failure of the financial check will mean that their application will not be considered further. applicants should also satisfy themselves that their dun and bradstreet ratings are correct and it is the applicant’s responsibility to raise any queries with dun and bradstreet if they feel a correction is required. The council will rely on the risk rating it obtains at the time it performs the d&b financial check.

If your organisation does not have a Dun & Bradstreet rating due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question.

If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information will be required in order to check the bidders financial status.

As evidence for the ESPD (Scotland) question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.

Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

The Lead Party in a Joint Venture or Consortium must comply with minimum financial requirements.

2. Tenderers must confirm compliance with the Inverclyde Council Governance procedures. These procedures are detailed within the Service Specification at J.20.1 & J.20.2. Tenderers must confirm compliance with this process within the technical Questionnaire in PCS-Tender.

J.20.1 The Provider shall demonstrate the following:

(i) how the Company is legally constituted;

(i) evidence robust financial management and sustainability in audited accounts, including but not limited to financial records and audited accounts in relation to this Framework Agreement;

(ii) provide copies of insurance certificates at commencement of Agreement and annually thereafter;

(iii) have a clear and robust management structure;

(v) have a dedicated full-time Registered Manager who will be responsible for all aspects of the service. The Registered Manager will be employed, managed, trained, supervised and accountable to the Provider and have a span of control agreed with Inverclyde Council;

(vi) demonstrate an understanding of a re-ablement approach and evidence how this is reflected in practice;

(vii) review the provision of the Service as specified in the Agreement;

(viii) have management representation at all Inverclyde Council governance meetings and be available for all care and invoice enquires, contactable by email, and telephone;

(ix) provide training to all employees relevant to their role and responsibility; and

(x) if the Provider accompanies a Service User out in the community the Service User will incur the travel costs.

Pursuant to the Governance Checklist appended to the Service Specification, the Provider shall comply fully with the Governance Checklist, including, but not restricted to, the mandatory 6 monthly Governance Meetings. The Provider shall ensure that a member of their management team attends said Governance Meetings. It shall be deemed to be a material breach of this Agreement if the Provider fails to attend the Governance Meetings.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

It is a material condition of Contract and therefore a Mandatory requirement that Providers currently hold and will have at the Contract Commencement and throughout the Contract period a current certificate of registration under the Regulation of Care (Scotland) Act 2001. The Provider must have and maintain Care Inspectorate grades of 3 (adequate) and above across all areas of performance examined during inspections which cover “Quality of Care and Support”, “Quality of Staffing” and “Quality of Management and Leadership”.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/02/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD 4B.5.1 Insurance requirements.

Employers Liability Insurance of a minimum of GBP5m.

Public Liability: GBP5M limit of indemnity, with medical malpractice if they are administering medication.

Motor Vehicle Insurance: fully comprehensive with business travel included.

ESPD 4C.10 Subcontractors.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPD 4D.1 Quality management procedures.

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO (or equivalent) OR hold the information contained in the buyer attachment area in PCS-T (file name “Contract Notice Additional Information”).

ESPD 4.2 Environmental management standards.

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR hold the information contained in the buyer attachment area in PCS-T (file name “Contract Notice Additional Information”).

Health & safety.

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum OR hold the information contained in the buyer attachment area in PCS-T (file name “Contract Notice Additional Information”) ESPD Health & Safety.

Tenderers should note due to character restrictions within PCS an additional file has been added to PCS-T in the buyer attachment area “Contract Notice Additional Information”.

It is also a requirement of this tender to comply with Inverclyde Councils General Conditions of Contract, Special Conditions, Specification and Health & Safety requirements.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8921. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

No specific community benefits will be required from providers in relation to this tender.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

No specific community benefits will be required from providers in relation to this tender.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10021. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Sub-contract clause not inserted as Community Benefits not included. This tender is for the Provision of Homecare Services in the Inverclyde area and this encapsulates Community Benefits.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

This tender is for the Provision of Homecare Services in the Inverclyde area and this encapsulates Community Benefits.

(SC Ref:526522).

VI.4)Procedures for review

VI.4.1)Review body

Inverclyde Council
Corporate Procurement, Municipal Buildings, Clyde Square
Greenock
PA15 1LX
United Kingdom
Telephone: +44 1475712364Internet address:http://www.inverclyde.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/01/2018

 

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