Invitation for Proposals BEACON Final Evaluation

Invitation for Proposals BEACON Final Evaluation

BEACON (A Biorefining Centre of Excellence for Wales) is a four and a half year European Union funded project, backed with £10.6 million from the European Regional Development Fund.

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address

 

Aberystwyth University

IBERS, Purchasing Manager, Gogerddan Campus,

Aberystwyth

SY23 3EE

UK

Cameron Pope

+44 1970823015

cmp@aber.ac.uk

+44 1970823017
www.aber.ac.uk/ibers

1.2

Address from which documentation may be obtained


Aberystwyth University

IBERS, Purchasing Manager, Gogerddan Campus,

Aberystwyth

SY23 3EE

UK

Cameron Pope

+44 1970823015

cmp@aber.ac.uk

+44 1970823017
www.aber.ac.uk/ibers

1.3

Completed documents must be returned to:


Aberystwyth University

IBERS, Purchasing Manager, Gogerddan Campus,

Aberystwyth

SY23 3EE

UK

Cameron Pope

+44 1970823015

cmp@aber.ac.uk

+44 1970823017
www.aber.ac.uk/ibers

2 Contract Details

2.1

Title

Invitation for Proposals BEACON Final Evaluation.

2.2

Description of the goods or services required

INVITATION FOR PROPOSALS

BEACON FINAL EVALUATION

BEACON (A Biorefining Centre of Excellence for Wales) is a four and a half year European Union funded project, backed with £10.6 million from the European Regional Development Fund (ERDF), which aims to make a vital contribution to tackling climate change. BEACON is a partnership between the Universities of Aberystwyth, Bangor and Swansea.

The project ends in June 2015 and as part of the project review process BEACON is seeking to appoint a team of consultants to work with staff involved with the BEACON project, in order to produce a final project evaluation that will answer specific questions relating to key issues affecting the project.

SUMMARY

The aim of BEACON is to exploit expertise in plant biosciences; microbiology; chemistry; biocomposites and life cycle assessment at the three Universities and, using non-food crop material, develop a range of products from biomass, including platform and speciality chemicals, biofuels and new materials (e.g. composites and biobased packaging), using the concept of biorefining. These products will have advantages based on renewability and reduced environmental footprint, when compared to currently available products which are derived from fossil fuels such as crude oil. No one organisation is able to deploy all the necessary expertise to complete this goal. The main focus of the BEACON initiative is to use biorefining to work with Welsh end user companies in a wide variety of industrial sectors, in order to produce a spectrum of such products from plant material, which are tailored to their future product requirements in terms of functionality and cost competitiveness.

BACKGROUND

Aims of the project:

• Exploit plant biosciences; microbiology; chemistry; biocomposites and lifecycle analysis (LCA) expertise at IBERS Aberystwyth, Bangor and Swansea Universities by biorefining non-food crop material to assist Welsh companies in a variety of sectors to develop innovative products, which will have advantages based on renewability and reduced environmental footprint. This will promote the use of lignocellulose feedstocks and directly avoid competition with food production

• Create integrated supply chains including processors (chemical, biochemical and engineering; industry and academia) and end users (industrial partners in chemical and energy sectors) forming a network across the supply chain

• Facilitate knowledge transfer between the different groups in this network e.g. between academia and industry

• Expand the knowledge based bio-economy in Wales through the creation of new jobs in existing companies and in business start-ups in cutting-edge scientific areas within plant science, chemistry, biotechnology, chemical and process engineering

• BEACON will support the demonstration and commercialisation of the biorefinery development work carried out as part of the initiative, with a focus on Welsh industrial end-users. Potential new products, processes and services will be generated within 5 years from the commencement of the project e.g.: New mechanical methods for processing biomass; New biocomposite materials; A multiplicity of platform chemicals derived from plant feedstocks e.g. organic acids; New processing systems e.g., Microbiological, Enzymatic and Chemical technologies; New plant derived bio-plastics

• Generate and exploit patentable technologies (IP)

• Provide demonstrations both of equipment and processes to Welsh companies in industries using bulk chemical feedstocks

• It will support existing companies and producers but also attract significant long-term inward investment

• Ultimately reduce GHG emissions in Wales by developing ‘Green Technologies’

Target beneficiaries:

• New and existing SME’s situated in the convergence region

• Larger private organisations

• Public sector organisations i.e. local authorities, Higher Education Institutions, Welsh Government

Framework Outputs

• Enterprises assisted 202

• Collaborative R&D 25

Framework Results:

• Gross Jobs Created 67

• Enterprises Created 3

• Profit Benefit £1,680,000

• Investment Induced £3,360,000

• Products, process or services registered 7

• New or improved products, processes or services launched 16

The BEACON initiative:

• Permits scientific, technical and translational integration between the academic sites i.e. create added value by using an integrated technical approach

• Has dedicated business development capacity to ensure knowledge transfer and therefore engagement with Welsh SMEs i.e. enhanced exploitation of technical development

• Will maximise the probability of Welsh based universities and enterprises to capture segments of a growing market which is anticipated to be worth between £4-12 billion in the UK by 2025

• The five year duration will permit technical development and the formation of a network of enterprises and academics with the potential to catalyse a “green bio-based industry” in Wales, capable of competing with initiatives elsewhere in the UK and Europe

• Also, to identify significant issues which impact on the programme and to identify possible areas for improvement in future phases of the project

The legacy of BEACON will include:

• Highly trained staff with skills to assist the growth of a new bio-based industry in Wales

• A network of academic staff in Wales all providing valuable expertise in the area of biorefining and bio-based products

• A biorefining centre in Aberystwyth linked to partners in Bangor and Swansea that will be a focus for companies needing highly trained support to develop new products or processes in the green products market

• A network of companies in Wales that are active in academia to business and business to business interactions. This valuable resource not only forms part of the BEACON legacy but is also linked with the exit strategy by providing partners for new projects

• An extensive database of SMEs in Wales which will map collaborative R&D interactions with BEACON, across a range of sectors

• New products or processes that have an impact on the prosperity of companies within the convergence region of Wales, for example new chemicals derived from biomass that can replace those currently obtained from oil

• Increased academic and commercial links between Welsh organisations and those based in the rest of the UK, Europe and the USA

• Increased public access to green product technologies and processes that will have a positive impact on climate change

• Placing Wales at the centre of the bio-based revolution

DELIVERABLES

Aberystwyth University is looking to appoint a team of consultants who will produce a report which will provide detailed conclusions of the following:

• Have the objectives of the project been met?

• How efficiently are the outputs and results being achieved and the appropriateness of project indicators?

• How are the individual work packages performing?

• To consider the project’s interactions with its stakeholders and its integration with other support to businesses.

• What would have happened without the intervention?

• Is the strategic alignment appropriate?

• To consider the effectiveness of BEACON with regards to the cross cutting themes of equal opportunities and environmental sustainability.

• In addition to considering the data recorded under outputs and results, to focus particularly on the development of long-term impacts arising out of BEACON.

• A review of the provision of expertise against the needs identified by the enterprises assisted and R&D collaboration projects.

• The quality of the projects undertaken (in delivering the desired economic impacts).

• Progress towards an exit strategy

• Legacy impacts, including the extent to which the project has contributed to a structural and sustained impact on the targeted sectors, and the wider environmental benefits of the activity.

• Is there still a market need for the project? Is the market need for the project the same now as when it was envisaged and, if not, are there any gaps that could be exploited?

EVALUATION OF PROPOSALS

Proposals should seek to address the following criteria:

• Quality and methodology of work plan identified

• Ability of the project team to undertake suggested methods, including the project team’s experience of undertaking project-level evaluations

• Understanding of the research aims and objectives

• Understanding of the evaluation issues raised in relation to the project

• Knowledge & understanding of the biorenewables sector, both in Wales and from a UK perspective

• Extensive academic and industrial links both in Wales and throughout the UK and Europe in the areas of fuels, chemicals and energy from biomass

• Knowledge & Understanding of the current policy framework relating to the use of biomass as a source of chemicals, fuels and energy from both a Welsh and UK perspective

• Experience of delivering similar or related work packages in a similar environment

• Ability to deliver within the timeframe and budget identified

The appointee will need to have a preliminary discussion with WEFO before the evaluation officially commences.

TIMING AND BUDGET

The programme of work, including delivery of the completed final report, in print-ready electronic format must be concluded and invoiced prior to 30th April 2015.

In addition to the final electronic report, two hardcopies of the final document, along with a signed cover letter will also be required.

The maximum available budget for the final project evaluation is £30,000 inclusive of VAT and all other relevant taxes and expenses.

The evaluation will be undertaken in the period 1 January 2015 – 30 April 2015

Milestones

Delivery of acceptable interim report: 01/03/15

Delivery of acceptable draft final report: 30/03/15

Delivery of agreed final report: 30/04/15

CHANGES TO THE TERMS OF REFERENCE

The Terms of Reference set out the project sponsor’s current service requirement. It is possible that during the life of the contract changes, for example, in the nature and volume of the work and the timescale or other requirements will arise.

Changes to the Terms of Reference will be implemented by issuing written amendments to all those affected by the changes.

SUBMISSION PROCEDURE

Completed proposals should be submitted in hard copy format to Cameron Pope by 5pm on 1st October 2014 at the address below. The outside of all envelopes should be clearly marked as set out below:

PROPOSAL DOCUMENTATION – TO BE OPENED BY ADDRESSEE ONLY

Mr Cameron Pope, Purchasing Manager

Institute of Biological, Environmental & Rural Sciences (IBERS)

Aberystwyth University

Gogerddan

Aberystwyth, Ceredigion, SY23 3EE

Following assessment of the different proposals, a purchase order authorising the study will be sent to the successful organisation by 15th November 2014. For any further enquiries please contact Melissa Mason by telephone or preferably by email: mgm@aber.ac.uk; +44 (0)1970 823042

ADDITIONAL INFORMATION

BEACON website: www.beaconwales.org.

2.3

Notice Coding and Classification

   
  03000000   Agricultural, farming, fishing, forestry and related products
  73000000   Research and development services and related consultancy services

   
  1014   South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4

Total quantity or scope of tender

TIMING AND BUDGET.

The programme of work, including delivery of the completed final report, in print-ready electronic format must be concluded and invoiced prior to 30th April 2015.

In addition to the final electronic report, two hardcopies of the final document, along with a signed cover letter will also be required.

The maximum available budget for the final project evaluation is £30,000 inclusive of VAT and all other relevant taxes and expenses.

 

The evaluation will be undertaken in the period 1 January 2015 – 30 April 2015

 

Milestones

 

Delivery of acceptable interim report: 01/03/15

Delivery of acceptable draft final report: 30/03/15

Delivery of agreed final report: 30/04/15

 

 

3 Conditions for Participation

3.1

Minimum standards and qualification required

SUBMISSION PROCEDURE

Completed proposals should be submitted in hard copy format to Cameron Pope by 5pm on 1st October 2014 at the address below. The outside of all envelopes should be clearly marked as set out below:

PROPOSAL DOCUMENTATION – TO BE OPENED BY ADDRESSEE ONLY

Mr Cameron Pope, Purchasing Manager

Institute of Biological, Environmental & Rural Sciences (IBERS)

Aberystwyth University

Gogerddan

Aberystwyth, Ceredigion, SY23 3EE

 

Following assessment of the different proposals, a purchase order authorising the study will be sent to the successful organisation by 15th November 2014. For any further enquiries please contact Melissa Mason by telephone or preferably by email: mgm@aber.ac.uk; +44 (0)1970 823042

ADDITIONAL INFORMATION

BEACON website: www.beaconwales.org.

 

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

BEACON/2014/MM

4.3

Time Limits

  a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
    01-10-2014  Time  17:00

c) Estimated award date 03-11-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

 

(WA Ref:12466)

5.2

Additional Documentation

5.3

Publication date of this notice

 11-07-2014

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