Invitation to Tender – Integrated Electronic Health Record System

Invitation to Tender – Integrated Electronic Health Record System

It is the intention of the Trust to utilise the resulting framework to source an Integrated Electronic Health Record System. The framework will be open to NHS bodies, which will be able to set up individual call off contracts for the required services.

United Kingdom-Tyne and Wear: IT services: consulting, software development, Internet and support

2014/S 241-424462

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumbria Healthcare NHS Foundation Trust
54231
Northumbria House, Cobalt
For the attention of: Karyn Wilson
NE29 8NH Tyne and Wear
UNITED KINGDOM
Telephone: +44 1912031564
E-mail: karyn.wilson@northumbria-healthcare.nhs.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1395

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10154&B=NEP

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10154&B=NEP

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Cumbria University Hospitals NHS Trust

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to tender for the framework agreement for the provision of an Integrated Electronic Health Record System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northumberland.

NUTS code UKC2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

It is the intention of the Trust to utilise the resulting framework to source an Integrated Electronic Health Record System. The framework will be open to NHS bodies, which will be able to set up individual call off contracts for the required services.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48100000, 30200000, 48000000, 48200000, 48211000, 48400000, 48460000, 48480000, 48500000, 48600000, 48900000, 72100000,72200000, 72500000, 72600000, 72700000, 72800000, 72900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Trust is looking to establish a framework for the provision of an integrated electronic health record system.
Estimated value excluding VAT:
Range: between 6 000 000 and 200 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1 — EPMA — Electronic Patient Medicines Administration

1)Short description

The main aims of implementing ePMA are to improve patient safety by:
— Improving the quality of prescribing and medicines administration processes and records,
— Reduce the current risks associated with prescribing and medicines administration,
— Interface to an automated drug storage solution to complete the closed-loop from prescribing to medicines administration.

2)Common procurement vocabulary (CPV)

72000000, 48100000, 30200000, 48000000, 48200000, 48211000, 48400000, 48460000, 48480000, 48500000, 48600000, 48900000, 72100000,72200000, 72500000, 72600000, 72700000, 72800000, 72900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Lot 2 — WIMS — Ward Information Management System

1)Short description

The Trust is looking to implement a solution to support the collection of patient observations at the bedside — WIMS. The project would represent a major step in moving from paper to a consolidated electronic record.

2)Common procurement vocabulary (CPV)

72000000, 48100000, 30200000, 48000000, 48200000, 48211000, 48400000, 48460000, 48480000, 48500000, 48600000, 48900000, 72100000,72200000, 72500000, 72600000, 72700000, 72800000, 72900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Lot 3 — A&E

1)Short description

A modern system is required to:
— Deliver basic information requirements — at present the department relies on a manual system of accessing paper notes — that can result in delays,
— Deliver improvements in data quality and eliminate associated risks,
— Support current data requirements to satisfy national demands,
— Provide adequate managerial and clinical information required within the directorate.

2)Common procurement vocabulary (CPV)

72000000, 48100000, 30200000, 48000000, 48200000, 48211000, 48400000, 48460000, 48480000, 48500000, 48600000, 48900000, 72100000,72200000, 72500000, 72600000, 72700000, 72800000, 72900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortia will be required to form a legal entity prior to award of the contract in which each member is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the tender documents which must be met and returned by the closing deadline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the tender documents which must be met and returned by the closing deadline.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the tender documents which must be met and returned by the closing deadline.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FRAMEWORK – EPR

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2015

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.12.2014

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