Invitation to Tender for QS services

Ipswich Borough Council requires QS Services for one of its key front line services.

United Kingdom-Ipswich: Quantity surveying services

2016/S 051-085294

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): Ipswich Borough Council
For the attention of: Hayward Frost
IP1 2DE Ipswich
Telephone: +44 1473433903

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for QS services — For Our In House-QS Team.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: IPSWICH.

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ipswich Borough Council requires QS Services for one of its key front line services, Maintenance and Contracts. Maintenance and Contracts undertake repairs and maintenance to the Council’s 8 100 retained housing stock. The Service directly employs in excess of one hundred staff. It is envisaged that the successful consultancy will need to provide various members of staff for the different roles, who will be able to work at Gipping House full time to ensure good communication is maintained with internal teams. The individual selected would ideally be a member of a relevant professional body. The contract is for 7 months Plus 1 year Plus 1 year Plus 1 year.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority may require a parent guarantee if the contact contact is awarded to a subsidiary company. A performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender.
Minimum level(s) of standards possibly required: See Appendix 8.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender.
Minimum level(s) of standards possibly required:
See Appendix 8.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 14.4.2016

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Tender (including tender percentages/related price) must remain valid for a minimum period of up to and including the
intended start date of the Contract.
The address and time limit for the return of tenders will be stated in the tender.
All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the
project detailed at II.1 above in no circumstances will it be responsible for any costs incurred by economic operators as a
result of the publication of this notice or otherwise in connection with their tenders. Full details of this tender can be found

on the Suffolk Sourcing System — Before viewing this tender, please refer to the Suffolk

SourcingSystem ‘user guides’ which can be assessed via the Suffolk Sourcing Homepage. Suffolk Sourcing is an e-tendering
jointly operated by Suffolk County, District and Borough Councils.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a standstill period of at least 10 days at the point information on the award of the contract is
communicated to tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision
before the contract is entered into. The Public Contracts Regulations 2015 provide for an economic operator who has suffered
or risks suffering loss or damage by a breach of the regulations to take proceedings in the High Court. Proceedings must
normally be started within 30 days of the date when the economic operator first knew or ought to have known that grounds
for starting proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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