Invitation to Tender for Trade Show Stand

Invitation to Tender for Trade Show Stand

Vanema is currently reviewing service providers for stand building services for the Aircraft Interior EXPO in Hamburg 2018.

United Kingdom-Zagorje ob Savi: Exhibition stands

2018/S 010-018628

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Vanema storitve d.o.o.
Cesta Borisa Kidri?a 15,
Zagorje ob Savi
United Kingdom
Contact person: Ieva Baradouska
Telephone: +44 1494899940
NUTS code: SI041
Internet address(es):Main address:
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: private company

I.5)Main activity

Other activity: Aviation

Section II: Object

II.1)Scope of the procurement


Invitation to Tender for trade show stand Aircraft Interiour EXPO, Hamburg

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

1.1 Company Background:

Vanema is an innovative aircraft seat cushion developer established in 2016 focusing on the reduction of seat cushion weight and improvement in passenger comfort using patented aerospace technology Octaspring®. Octaspring® is a key enabling technology that is able to redesign passenger comfort, while at the same time shaving off up to 30 % of the seat cushion’s weight.

Individually placed, 8-sided foam springs move 3-dimensionally and evenly distribute body weight across the entire seat surface. Manufactured in varying firmness ratings, Octaspring® technology allows the creation of unique zones that produce a truly ergonomic experience – a seat that adjusts to your body’s weight, rather than a seat that your body must conform to.

1.2 Background to the Project:

Vanema is currently reviewing service providers for stand building services for the Aircraft Interior EXPO in Hamburg 2018 that will take place from 10-12th of April in Hamburg. Vanema is planning to p.

II.1.5)Estimated total value

Value excluding VAT: 50 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: DE600
Main site or place of performance:

Location: Hamburg Messe,

Messeplatz 1,

20357 Hamburg,


II.2.4)Description of the procurement:


Vanema will require from the service provider to:

— prepare a work plan that will be used for the execution of this project,

— preparation and submission of the required documentation for the show organizers,

— design and layout of the stand based on the below instruction,

— building and disassembly of a stand and onsite maintenance during the event as required,

— power and electrical outlets needed for the stand,

— lighting & arrangements of the electrical supply for the stand,

— transport and material handling,

— all furniture and equipment, flooring and structures; all structural and safety requirements necessary – whether or not mentioned in the statement of work;

— all taxes (including VAT), and,

— all communications with Vanema.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 09/04/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: H2020
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

— the extent of knowledge and experience in relation to the project scope,

— proven ability to successfully coordinate the activity,

— the Vendor must clearly articulate that they have adequate time and resources to devote to the project,

— understanding of the scope and objectives of the proposal,

— organization of proposal including proposed approach, work plan and schedule,

— Cost:

— — the total budget allocation for the Vanema stand and organizational component of this project will not exceed 60, 000 EUR including any and all taxes.

III.1.2)Economic and financial standing

List and brief description of selection criteria:


— Maximum budget – 10pts.

— 20 % below maximum budget – 20pts

— 30 % below maximum budget – 30pts

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Demonstrated an ability to plan and execute stands with an excellent on-time record.

— 5-10 references – 20pts

— Less than 5 references – 10pts.

— Demonstrated experience in shows organized in the German market.

— Have experience – 10pcs.

— Don’t have experience – 0pts.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

To achieve satisfactory completion of the project, the Vendor:

— should have written acceptance of the proposal from the company,

— should create and follow project schedule,

— should build and deliver a fully operational standby at 5:00 pm UDT on Monday, April 9, 2018 – the day before the show opens.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/01/2018
Local time: 12:00

Ljubljana, Slovenia.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Vanema storitve d.o.o.
Cesta Borisa Kidri?a 15,
Zagorje ob savi
Telephone: +44 1494899940
E-mail: ieva.baradouska@studio-moderna.comInternet
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Confirmation of receipt of this document:

— email confirmation:

— deadline for submissions 17.01.2018.

— selection of providers for the interview.

— presentation of the proposal: 22.01.2018.

— the Vendor will begin work immediately upon approval to proceed.

— contract implementation date 9.04.2018.

— the project completion date in which the Vanema stand would be set-up and move in ready is 5:00 pm on, April 10, 2018. Otherwise, penalties fees may apply for the stand builder.

— email copies of this document.

If you would like a word copy of this document please email:


Questions arising from this document should be given Ieva Baradouska.

VI.4.4)Service from which information about the review procedure may be obtained

Vanema d.o.o.
Zagorje ob savi
Telephone: +44 1494899940
E-mail: ieva.baradouska@studio-moderna.comInternet

VI.5)Date of dispatch of this notice:



Read More

Meeting Room Hire for Small Venues St Helens

Event Planning Tender

Exhibition Fit-Out Contract

Westminster City Council Event Management Contract

Supply Event Services to Glasgow City Council

Enjoyed this post? Share it!