Invitation to Tender for Trade Show Stand
Vanema is currently reviewing service providers for stand building services for the Aircraft Interior EXPO in Hamburg 2018.
United Kingdom-Zagorje ob Savi: Exhibition stands
Section I: Contracting authority
I.1)Name and addresses
Cesta Borisa Kidri?a 15,
Zagorje ob Savi
Contact person: Ieva Baradouska
Telephone: +44 1494899940
NUTS code: SI041
I.4)Type of the contracting authority
Section II: Object
Invitation to Tender for trade show stand Aircraft Interiour EXPO, Hamburg
II.1.2)Main CPV code
II.1.3)Type of contract
1.1 Company Background:
Vanema is an innovative aircraft seat cushion developer established in 2016 focusing on the reduction of seat cushion weight and improvement in passenger comfort using patented aerospace technology Octaspring®. Octaspring® is a key enabling technology that is able to redesign passenger comfort, while at the same time shaving off up to 30 % of the seat cushion’s weight.
Individually placed, 8-sided foam springs move 3-dimensionally and evenly distribute body weight across the entire seat surface. Manufactured in varying firmness ratings, Octaspring® technology allows the creation of unique zones that produce a truly ergonomic experience – a seat that adjusts to your body’s weight, rather than a seat that your body must conform to.
1.2 Background to the Project:
Vanema is currently reviewing service providers for stand building services for the Aircraft Interior EXPO in Hamburg 2018 that will take place from 10-12th of April in Hamburg. Vanema is planning to p.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Location: Hamburg Messe,
II.2.4)Description of the procurement:
2.0 SCOPE OF SERVICES REQUIRED
Vanema will require from the service provider to:
— prepare a work plan that will be used for the execution of this project,
— preparation and submission of the required documentation for the show organizers,
— design and layout of the stand based on the below instruction,
— building and disassembly of a stand and onsite maintenance during the event as required,
— power and electrical outlets needed for the stand,
— lighting & arrangements of the electrical supply for the stand,
— transport and material handling,
— all furniture and equipment, flooring and structures; all structural and safety requirements necessary – whether or not mentioned in the statement of work;
— all taxes (including VAT), and,
— all communications with Vanema.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
— the extent of knowledge and experience in relation to the project scope,
— proven ability to successfully coordinate the activity,
— the Vendor must clearly articulate that they have adequate time and resources to devote to the project,
— understanding of the scope and objectives of the proposal,
— organization of proposal including proposed approach, work plan and schedule,
— — the total budget allocation for the Vanema stand and organizational component of this project will not exceed 60, 000 EUR including any and all taxes.
III.1.2)Economic and financial standing
— Maximum budget – 10pts.
— 20 % below maximum budget – 20pts
— 30 % below maximum budget – 30pts
III.1.3)Technical and professional ability
Demonstrated an ability to plan and execute stands with an excellent on-time record.
— 5-10 references – 20pts
— Less than 5 references – 10pts.
— Demonstrated experience in shows organized in the German market.
— Have experience – 10pcs.
— Don’t have experience – 0pts.
III.2.2)Contract performance conditions:
To achieve satisfactory completion of the project, the Vendor:
— should have written acceptance of the proposal from the company,
— should create and follow project schedule,
— should build and deliver a fully operational standby at 5:00 pm UDT on Monday, April 9, 2018 – the day before the show opens.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Confirmation of receipt of this document:
— email confirmation: email@example.com.
— deadline for submissions 17.01.2018.
— selection of providers for the interview.
— presentation of the proposal: 22.01.2018.
— the Vendor will begin work immediately upon approval to proceed.
— contract implementation date 9.04.2018.
— the project completion date in which the Vanema stand would be set-up and move in ready is 5:00 pm on, April 10, 2018. Otherwise, penalties fees may apply for the stand builder.
— email copies of this document.
If you would like a word copy of this document please email:
Questions arising from this document should be given Ieva Baradouska.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: