Invitation to Tender for Office Supplies and Office Equipment

To supply and deliver office supplies and equipment to 10 sites.

United Kingdom-Lymington: Office supplies

2017/S 037-066662

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

New Forest District Council
Marsh Lane
Lymington
SO41 9BX
United Kingdom
Contact person: Mr Jon Munden
Telephone: +44 2380285588
E-mail: jonathan.munden@nfdc.gov.uk
Fax: +44 2380285076
NUTS code: UKJ3

Internet address(es):Main address: http://www.nfdc.gov.uk

Address of the buyer profile: http://www.nfdc.gov.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.businessportal.southeastiep.gov.uk/?ReadForm

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.businessportal.southeastiep.gov.uk/?ReadForm

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

E-ITT for the supply of Office Supplies and Equipment.

Reference number: DN243151

II.1.2)Main CPV code

30192000 – AA01

II.1.3)Type of contract

Supplies

II.1.4)Short description:

E-ITT for the supply of Office Supplies and Equipment: To supply and deliver office supplies and equipment to 10 sites.

NFDC is undertaking this competitive tender in order to select and award a preferred supplier contract for provision of office supplies and equipment (the Goods) commencing 1.4.2017 for a 3 year initial term with extension option for further 2 years.

Tenderers will be aware of the financial pressure upon Local Authorities and will consider how they can deliver innovation to the supply of the goods under this contract. Initiatives that can rationalise the range of goods purchased, standardise variants, impact demand management and drive down the total cost of supply over the contract life are outcomes the Council wants to achieve.

The Council seeks tenders for the goods in 2 lots.

Lot 1 — Office Supplies & Equipment.

Lot 2 — Paper and Envelopes.

II.1.5)Estimated total value

Value excluding VAT: 123 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2)Description

II.2.1)Title:

Lot 1 — Office Supplies & Equipment

Lot No: 1

II.2.2)Additional CPV code(s)

30192000

30192700

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

E-ITT for the supply of Office Supplies and Equipment: To supply and deliver office supplies and equipment to 10 sites.

The Council seeks tenders for the goods in 2 lots.

Lot 1 — Office Supplies & Equipment.

Lot 2 — Paper and Envelopes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 69 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

3 year initial term with extension option for further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Paper and Envelopes

Lot No: 2

II.2.2)Additional CPV code(s)

30192000

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

E-ITT for the supply of Office Supplies and Equipment: To supply and deliver office supplies and equipment to 10 sites.

The Council seeks tenders for the goods in 2 lots.

Lot 1 — Office Supplies & Equipment.

Lot 2 — Paper and Envelopes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 54 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

3 year initial term with extension option for further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/03/2017

Local time: 12:00

Place:

New Forest District Council Offices, Lyndhurst.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Telephone: +44 02380285588
E-mail: Jonathan.Munden@nfdc.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/02/2017

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