Invitation to Tender for Supply and Delivery of Groceries and Chilled Food

Invitation to Tender for Supply and Delivery of Groceries and Chilled Food

Trafford Council, as a member of the STaR Shared Procurement Service, is looking to establish a framework agreement on behalf of AGMA (Association of Greater Manchester Authorities). 2 Lots.

United Kingdom-Manchester: Food, beverages, tobacco and related products

2015/S 072-127303

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trafford Council
1st Floor, Trafford Town Hall, Stretford
For the attention of: Mr Peter Walpole
M32 0TH Manchester
UNITED KINGDOM
Telephone: +44 1619124141
E-mail: peter.walpole@trafford.gov.uk

Internet address(es):

Address of the buyer profile: www.the-chest.gov.uk

Electronic access to information: www.the-chest.gov.uk

Electronic submission of tenders and requests to participate: www.the-chest.gov.uk

Further information can be obtained from: STaR Shared Procurement
Trafford Town Hall
Contact point(s): www.the-chest.gov.uk
For the attention of: Mr P. Walpole
M32 0TH Trafford
UNITED KINGDOM
E-mail: peter.walpole@star-procurement.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: STaR Shared Procurement
Trafford Town Hall
Contact point(s): www.the-chest.gov.uk
M32 0TH Trafford
UNITED KINGDOM
E-mail: peter.walpole@star-procurement.gov.uk

Tenders or requests to participate must be sent to: STaR Shared Procurement
Trafford Town Hall
Contact point(s): www.the-chest.gov.uk
M32 0TH Trafford
UNITED KINGDOM
E-mail: peter.walpole@star-procurement.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bolton Council
4th Floor, Paderborn House
BL1 1JW Bolton
UNITED KINGDOM

Bury Council
Unit 34, Bradley Fold Industrial Estate
BL2 6RS Bolton
UNITED KINGDOM

Greater Manchester Fire and Rescue
146 Bolton Road
M27 8US Swinton
UNITED KINGDOM

Greater Manchester Police
Central Park, Northampton Road (off Oldham Road)
M40 5BP Manchester
UNITED KINGDOM

Manchester City Council
Room 407, Town Hall
M60 2JR Manchester
UNITED KINGDOM

Oldham MBC
Level 8, Civic Centre, West Street
OL1 1UH Oldham
UNITED KINGDOM

Rochdale Council
Telegraph House, Floor 7, Baillie Street
OL16 1JA Rochdale
UNITED KINGDOM

Salford Council
Unity House, Chorley Road
M27 5AW Swinton
UNITED KINGDOM

Warrington Council
2nd Floor New Town House
WA1 2NJ Warrington
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for the Supply and Delivery of Groceries/Chilled Foods and Frozen Foods (C135).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 0

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 0 GBP

II.1.5)Short description of the contract or purchase(s)

Trafford Council, as a member of the STaR Shared Procurement Service, is looking to establish a framework agreement on behalf of AGMA (Association of Greater Manchester Authorities) for the Supply and Delivery of Groceries/Chilled Foods and Frozen Foods to schools, social care establishments, commercial establishments and other council establishments.
The tender will consist of 2 Lots as follows:
Lot 1: Groceries/Chilled Foods
Lot 2: Frozen Foods
Companies are required in their tender submission to indicate in Section 5 (Tender Schedule) which of the Lots they would wish to supply and also the participating AGMA members they would wish to supply.
Companies may submit a tender for either or both of the Lots but are required to submit tendered prices for ALL products listed in the Pricing Schedule(s) within that Lot.
Tenderers should note that this Framework is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners — this includes the following Councils: Bolton, Stockport, Tameside, Oldham, Manchester, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, and Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority, and Lancashire County Council.
As a member of the AGMA, the contract is let by Trafford Council, as a member of the STaR Shared Procurement Service, but is available for other AGMA members and associate members to join.
The following councils have initially expressed an interest in this contract, although other AGMA councils/authorities may join during the period of the agreement:
Bolton Council (Frozen only)
Bury Council
Greater Manchester Fire and Rescue
Greater Manchester Police
Manchester City Council
Oldham MBC
Rochdale Council
Salford Council
Trafford MBC
Warrington Council
It is not necessary to provide a service to ALL Councils named but important that you indicate which Councils/Authorities that you wish to supply.

II.1.6)Common procurement vocabulary (CPV)

15000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Groceries/Chilled Foods

1)Short description

As detailed in the tender documents.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Frozen Foods

1)Short description

As detailed in the tender documents.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C135
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To access and download the tender documents Tenderers are required to be registered on the CHEST portal on the following link — www.the-chest.org.uk Once registered, the tender documents will be available for companies to download. You will find the tender documents by looking under Trafford Council in the Current Opportunities section. The Chest Reference Number is 9SWT-4DPPRE Tenders are to be returned by uploading onto the CHEST Portal. Tenderers are required to comply with the instructions in the tender documents. The framework will be for 3 year period, commencing 13.7.2015, with the option to extend for up to an additional 1 year. It is expected that the framework will commence on 13.7.2015 Closing date and time for the submission of tenders is 8.5.2015 at 12:00. The Specification and Delivery Requirements section (Appendix B) details the service and quality standards required followed by a summary of the Delivery Requirements. Companies are required in their tender submission to indicate which of the Lots they would wish to supply. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.4.2015

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