Invitation to tender for the provision of a Parent Partnership Service

Invitation to tender for the provision of a Parent Partnership Service

Derby City Council is tendering for a provider to deliver a Parent Partnership Service.
It is a statutory duty for local authorities to arrange for parents of children with a Special Educational Need (SEN) to be provided with services offering advice and information and a means of resolving disputes under the Special Education and Disability Act 2001.

UK-Derby: Guidance and counselling services

2012/S 241-396768

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294

Internet address(es):

General address of the contracting authority: http://www.derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

Tenders or requests to participate must be sent to: Derby City Council
The Council House, Corporation Street
Contact point(s): Business Support
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Invitation to tender for the provision of a Parent Partnership Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Derby City Council is tendering for a provider to deliver a Parent Partnership Service.
It is a statutory duty for local authorities to arrange for parents of children with a Special Educational Need (SEN) to be provided with services offering advice and information and a means of resolving disputes under the Special Education and Disability Act 2001.
Derby City SEN Trends Analysis 2012 identified 8095 children in Derby City as having a Special Educational Need. These are children who are at School Action, School Action Plus or have a Statement of Special Educational Need.
There are currently around 1 100 children who have a Statement of Special Educational Need.
The number of active cases recorded with the current PPS for the period 1.4.2012 to 30.9.2012 was 181 of which 40 cases were considered as being of a complex nature. Examples when cases can be considered as complex may be:
– tribunal cases;
– conflict with schools which are not putting in adequate provision, recognising a child’s SEN, school placement breakdown;
– cases that need high levels of negotiation, mediation and facilitation;
– involvement in multi-disciplinary/agency cases;
– relationship management between parents/carers, schools and the Council;
– identification of appropriate school placement for children with a SEN but no medical diagnosis;
– supporting parents/carers who themselves have additional needs and/or who are hard to reach/engage.
It is anticipated that the number of children with a special educational need will increase although actual numbers cannot be forecasted.
The initial contract period is 22 months; the contract is estimated to commence 1.6.2013 and expire 31.3.2015.
II.1.6)Common procurement vocabulary (CPV)

85312300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Derby City Council is tendering for a provider to deliver a Parent Partnership Service.
It is a statutory duty for local authorities to arrange for parents of children with a Special Educational Need (SEN) to be provided with services offering advice and information and a means of resolving disputes under the Special Education and Disability Act 2001.
Derby City SEN Trends Analysis 2012 identified 8 095 children in Derby City as having a Special Educational Need. These are children who are at School Action, School Action Plus or have a Statement of Special Educational Need.
There are currently around 1 100 children who have a Statement of Special Educational Need.
The number of active cases recorded with the current PPS for the period 1.4.2012 to 30.9.2012 was 181 of which 40 cases were considered as being of a complex nature. Examples when cases can be considered as complex may be:
– tribunal cases;
– conflict with schools which are not putting in adequate provision, recognising a child’s SEN, school placement breakdown;
– cases that need high levels of negotiation, mediation and facilitation;
– involvement in multi-disciplinary/agency cases;
– relationship management between parents/carers, schools and the Council;
– identification of appropriate school placement for children with a SEN but no medical diagnosis;
– supporting parents/carers who themselves have additional needs and/or who are hard to reach/engage.
It is anticipated that the number of children with a special educational need will increase although actual numbers cannot be forecasted.
The initial contract period is 22 months; the contract is estimated to commence 1.6.2013 and expire 31.3.2015.
Total contract value (including extensions)is GBP 248 000.
Estimated value excluding VAT: 248 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: An option to extend the contract up to 31.3.2017 in 2 increments, subject to satisfactory performance, business needs and agreement by both parties.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.6.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 50

2. Price (Bid Price). Weighting 40

3. Cost Profile (Financial Proforma). Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TD0558.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.1.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2014 unless extensions taken then this would be September 2016.
VI.2)Information about European Union funds
VI.3)Additional information
This tender is being managed electronically. Therefore, you will need to register your interest formally through the electronic tendering system.
Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’. Then click on the link at the bottom right of the advert ‘Apply online’ to take you to our e-tendering system. There you will be able to register your details and request the documents. This is done by:

– Click on ‘view details’ on the bottom right of the relevant tender;
– Click on ‘express interest’ at the bottom right of the tender detail;
– Enter login details. If not registered then follow instructions and complete the registration form. Please ensure you complete the company details section and the individual details section;
– Click that you confirm you wish to express interest.
The system will then send you an email with a ‘user id’ which you can use then to log into the system. A second email will be sent explaining that the documents have been published to your area of the Derbyshire Partnership website. Click on the link to take you to the website, and login using the details received.
– Once logged in, click on ‘my tenders’;
– Click on ‘view details’;
– Click on ‘tender stage’ tab.
By scrolling to the bottom of the page you will be able to view and download the documents for completion, along with instructions on how to make a submission.
(MT Ref:95882).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.12.2012

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