Invitation to Tender for the Supply and Installation of Audio Visual Systems
This is a Framework Agreement for the supply and installation of Audio Visual Systems.
United Kingdom-London: Audio-visual equipment
Section I: Contracting authority
I.1)Name and addresses
Contact person: Procurement Services
NUTS code: UKI
I.4)Type of the contracting authority
Section II: Object
Invitation to Tender for the Supply and Installation of Audio Visual Systems.
II.1.2)Main CPV code
II.1.3)Type of contract
This is a Framework Agreement for the supply and installation of Audio Visual Systems. There may be occasions when there is a requirement for the supply only of Audio Visual Systems. By exception there may be the requirement for AV design or consultancy. UCL also reserve the right to expand the requirements to include digital signage in future, although there is no requirement at present for this. The framework agreement contract period is from 12.6.2017 to 30.6.2020 with an option to extend for a further 12 months to 30.6.2021.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The framework is for the supply and installation of Audio Visual Systems. There may be occasions when there is a requirement for the supply only of Audio Visual Systems. By exception there may be the requirement for AV design or consultancy. UCL also reserve the right to expand the requirements to include digital signage in future, although there is no requirement at present for this. UCL, at its sole discretion, expects to appoint multiple suppliers (between 3 and 5) onto the framework, to ensure cost-effectiveness and maximise capacity for delivery at peak times, whilst maintaining a high quality of service.
Under this framework contract, all suppliers on the framework will be invited to bid for work packages/deliverables via mini-competitions. The initial programme of work under the framework will be a series of room upgrades during the Summer 2017 period. This will be a significant expenditure by UCL (in excess of 1 300 000 GBP value of AV work) which will divided as equally as possible between all the suppliers appointed to the framework.
Further work packages will be defined subsequently as and when required and the total value of packages under the framework is anticipated to be in the region 2 000 000 GBP annually but may increase or decrease depending on budget allocations.
UCL will require a fixed price proposal for any mini-competition and there are various methods of call of as defined in the ITT.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The framework agreement contract period is 3 years with an option to extend for a further 12 months.
II.2.10)Information about variants
II.2.11)Information about options
Contracts will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional period of 12 months.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As set out in the invitation to tender.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
UCL Procurement Services.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contract, and/or to stop the process without any liability on its part.
All communications shall be in English (or a full translation provided at no cost to UCL). Tenders and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.
The tender process is being conducted electronically via In-Tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl
In order to receive documentation. After registering the tender documentation can then be downloaded.
All tender responses and any supporting documentation must be submitted through this system.
There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or email. It is bidders responsibility to ensure that their documents are uploaded on timeand to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to deadline times.
Note that UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary.
VI.5)Date of dispatch of this notice: