Invitation to Tender for the Supply and Installation of Audio Visual Systems

Invitation to Tender for the Supply and Installation of Audio Visual Systems

This is a Framework Agreement for the supply and installation of Audio Visual Systems.

United Kingdom-London: Audio-visual equipment

2017/S 075-144556

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University College London
Gower Street
London
WC1E 6BT
United Kingdom
Contact person: Procurement Services
E-mail: tenders.procurement@ucl.ac.uk
NUTS code: UKI
Internet address(es):Main address: www.ucl.ac.uk/procurement

Address of the buyer profile: www.in-tendhost.co.uk/ucl/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.in-tendhost.co.uk/ucl/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ucl/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/ucl/

I.4)Type of the contracting authority

Other type: 1.1.3 UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for the Supply and Installation of Audio Visual Systems.

Reference number: UCL-PROC-370

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This is a Framework Agreement for the supply and installation of Audio Visual Systems. There may be occasions when there is a requirement for the supply only of Audio Visual Systems. By exception there may be the requirement for AV design or consultancy. UCL also reserve the right to expand the requirements to include digital signage in future, although there is no requirement at present for this. The framework agreement contract period is from 12.6.2017 to 30.6.2020 with an option to extend for a further 12 months to 30.6.2021.

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The framework is for the supply and installation of Audio Visual Systems. There may be occasions when there is a requirement for the supply only of Audio Visual Systems. By exception there may be the requirement for AV design or consultancy. UCL also reserve the right to expand the requirements to include digital signage in future, although there is no requirement at present for this. UCL, at its sole discretion, expects to appoint multiple suppliers (between 3 and 5) onto the framework, to ensure cost-effectiveness and maximise capacity for delivery at peak times, whilst maintaining a high quality of service.

Under this framework contract, all suppliers on the framework will be invited to bid for work packages/deliverables via mini-competitions. The initial programme of work under the framework will be a series of room upgrades during the Summer 2017 period. This will be a significant expenditure by UCL (in excess of 1 300 000 GBP value of AV work) which will divided as equally as possible between all the suppliers appointed to the framework.

Further work packages will be defined subsequently as and when required and the total value of packages under the framework is anticipated to be in the region 2 000 000 GBP annually but may increase or decrease depending on budget allocations.

UCL will require a fixed price proposal for any mini-competition and there are various methods of call of as defined in the ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement contract period is 3 years with an option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contracts will last for 3 years and UCL reserves the right to extend the contract, subject to satisfactory price and performance for an additional period of 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the invitation to tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/05/2017
Local time: 12:00
Place:

UCL Procurement Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contract, and/or to stop the process without any liability on its part.

All communications shall be in English (or a full translation provided at no cost to UCL). Tenders and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.

The tender process is being conducted electronically via In-Tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl

In order to receive documentation. After registering the tender documentation can then be downloaded.

All tender responses and any supporting documentation must be submitted through this system.

There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or email. It is bidders responsibility to ensure that their documents are uploaded on timeand to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to deadline times.

Note that UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary.

VI.4)Procedures for review

VI.4.1)Review body

UCL
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/04/2017

 

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