Invitation to Tender for the Supply of Cars – Nottingham

Invitation to Tender for the Supply of Cars – Nottingham

Nottingham City Council is acting as lead buyer for a consortium including Ashfield District Council, Bassetlaw District Council, Bolsover District Council, Broxtowe Borough Council, Derby City Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, North East Derbyshire District Council, Nottingham City Homes and Rushcliffe Borough Council.

United Kingdom-Nottingham: Motor vehicles

2019/S 163-400186

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
United Kingdom
Contact person: Mr Paul Ritchie
Telephone: +44 1158764194
E-mail: paul.ritchie@nottinghamcitygov.uk
NUTS code: UKF

Internet address(es):Main address: http://www.nottinghamcity.gov.uk

Address of the buyer profile: http://www.nottinghamcity.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender for the Supply of Cars, Light Commercial Vehicles under 5 500 Kg GVW and Minibuses

Reference number: DN377654

II.1.2)Main CPV code

34100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Nottingham City Council is acting as lead buyer for a consortium including Ashfield District Council, Bassetlaw District Council, Bolsover District Council, Broxtowe Borough Council, Derby City Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, North East Derbyshire District Council, Nottingham City Homes and Rushcliffe Borough Council. The requirement is for the supply of petrol and/or diesel-powered cars, light commercial vehicles and minibuses across 2 separate lots (hybrid vehicles and ultra-low emissions vehicles are to be the subject of a separate tender process). It is anticipated that the framework agreement resulting from this joint procurement exercise will be awarded during 2019, with exact call-off dates to be agreed with each of the participating authorities depending on their local needs.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Purchase of Cars and Light Commercial Vehicles

Lot No: 1

II.2.2)Additional CPV code(s)

34111200
34113000
34136000
34139100
34139200

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Lot 1 is comprised of the following vehicle categories:

(i) cars, people carriers, 4×4 vehicles, SUVs;

(ii) car-derived vans;

(iii) small panel vans up to 2 000 Kg GVW;

(iv) panel vans above 2 000 Kg and under 5 500 Kg GVW;

(v) chassis cabs (single and double crew cabs) under 5 500 Kg GVW.

It is estimated that the consortium will collectively call off between 600 and 700 vehicles over the maximum 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.

Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to consortium members and the provision of services, including after-sales support and the supply of vehicle parts. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.

The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their specific requirements for passenger cars and light commercial vehicles. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to the Clean Vehicles Directive (EU Directive 2009/33/EC as amended) and improve maintenance and support through standardisation. The consortium is seeking to establish a single-supplier framework whereby all of the vehicle types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However the right is reserved to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

4 years on the expiry of this agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will be awarded for an initial period of 2 years, with an option to extend by a further 2 separate periods of 12 months. Local authorities within the East Midlands region (refer to http://www.emcouncils.gov.uk/Who-are-our-member-organisations) other than those already named above may choose to access the concluded framework contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Purchase of Minibuses

Lot No: 2

II.2.2)Additional CPV code(s)

34114400

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

Lot 2 is comprised of the following minibus types:

(i) minibus for up to 8 seated passengers plus driver, maximum GVW 3 500 Kg;

(ii) minibus for up to 11 seated passengers plus driver;

(iii) minibus for up to 16 seated passengers plus driver;

(iv) wheelchair-accessible minibus for up to 8 seated passengers plus driver or a maximum of 3 wheelchair passengers, maximum GVW 4 125 Kg;

(v) wheelchair-accessible minibus for up to 11 seated passengers plus driver or a maximum of 4 wheelchair passengers;

(vi) wheelchair-accessible minibus for up to 16 seated passengers plus driver or a maximum of 5 wheelchair passengers.

It is estimated that the consortium will collectively call off around 30-40 minibuses over the maximum 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.

Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to consortium members and the provision of services, including after-sales support and the supply of vehicle parts. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.

The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their specific requirements for minibuses. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to the Clean Vehicles Directive (EU Directive 2009/33/EC as amended) and improve maintenance and support through standardisation. The consortium is seeking to establish a single-supplier framework whereby all of the minibus types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However the right is reserved to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will be awarded for an initial period of two years, with an option to extend by a further two separate periods of 12 months. Local authorities within the East Midlands region (refer to http://www.emcouncils.gov.uk/Who-are-our-member-organisations) other than those already named above may choose to access the concluded framework contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

ERDF funded purchases are covered by this framework

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/09/2019
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Nottingham City Council
Loxley House, Station Street
Nottingham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/08/2019

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