Involving People Network
Glasgow: database-management system
NHS Greater Glasgow and Clyde is seeking expressions of interest for a forthcoming tender to provide a database management service
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Contact point(s): Procurement
For the attention of: Gordon Beattie
G4 0SF Glasgow
Telephone: +44 1412115983
General address of the contracting authority: http://nhsggc.org.uk/procurement
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: NHS Greater Glasgow and Clyde.
NUTS code UKM34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Database hosting and cleaning: The IPN will be held on your server and be cleaned on a quarterly basis. This process will include removal of duplicates, removal of gone-aways and removal of deceased.
In-put of new data: All new data will be entered into the IPN using address verification software to allow distribution savings to be realised. Each new entry will also be tagged with a descriptor for the purpose of targeting communications.
Production of distribution lists: Produce distribution lists from the IPN to enable NHS GGC to realise their communication needs as well as producing be-spoke distribution lists from alternative sources as and when required.
Management of 0800 line: Provide a telephone customer service between the hours of 9:00am to 5:00pm, Monday to Friday, excluding UK National Holidays. As well as a text line to be used during membership recruitment campaigns.
Distribution and fulfilment management of Health News: To manage the fulfilment and the despatch of NHSGGC Health News 12 page newspaper publication on a quarterly basis to the 5 000 contacts on the IPN. To produce and sort the Health News mailing file in a format that is compliant with the Royal Mail’s requirements and in a format that maximises postal savings.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=214827.The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=214827.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)
48612000, 72320000, 79510000, 72321000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
As per PQQ document.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As per PQQ document.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
All questions must be asked via the Public Contracts Scotland website under Questions and Answers.
All questions must be asked at least 5 business days prior to the PQQ deadline.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: