Involving People Network

Glasgow: database-management system

NHS Greater Glasgow and Clyde is seeking expressions of interest for a forthcoming tender to provide a database management service

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Contact point(s): Procurement
For the attention of: Gordon Beattie
G4 0SF Glasgow
UNITED KINGDOM
Telephone: +44 1412115983
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: http://nhsggc.org.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Health

 

I.4)Contract award on behalf of other contracting authorities

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Involving People Network.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: NHS Greater Glasgow and Clyde.
NUTS code UKM34

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Greater Glasgow and Clyde is seeking expressions of interest for a forthcoming tender to provide a database management service for the organisation’s Involving People Network (IPN) to include:
Database hosting and cleaning: The IPN will be held on your server and be cleaned on a quarterly basis. This process will include removal of duplicates, removal of gone-aways and removal of deceased.
In-put of new data: All new data will be entered into the IPN using address verification software to allow distribution savings to be realised. Each new entry will also be tagged with a descriptor for the purpose of targeting communications.
Production of distribution lists: Produce distribution lists from the IPN to enable NHS GGC to realise their communication needs as well as producing be-spoke distribution lists from alternative sources as and when required.
Management of 0800 line: Provide a telephone customer service between the hours of 9:00am to 5:00pm, Monday to Friday, excluding UK National Holidays. As well as a text line to be used during membership recruitment campaigns.
Distribution and fulfilment management of Health News: To manage the fulfilment and the despatch of NHSGGC Health News 12 page newspaper publication on a quarterly basis to the 5 000 contacts on the IPN. To produce and sort the Health News mailing file in a format that is compliant with the Royal Mail’s requirements and in a format that maximises postal savings.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=214827.The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=214827.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

 

II.1.6)Common procurement vocabulary (CPV)

48612000, 72320000, 79510000, 72321000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ document.

 

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As per PQQ document.

 

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As per PQQ document.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As per PQQ document.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GG0094

 

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.12.2011 – 13:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.1.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Completed questionnaires must only be submitted via the post-box facility within the Public Contracts Scotland portal. Submission in any other way may be rejected.
All questions must be asked via the Public Contracts Scotland website under Questions and Answers.
All questions must be asked at least 5 business days prior to the PQQ deadline.
(SC Ref:214827).

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority shall notify all economic operators of its decision to award the contract by electronic mail as soon as possible after a decision has been made to conclude the contract, and shall allow a period of at least 10 clear calendar days (at least 15 in the event that the communication method used by any relevant party is not electronic), before contract is awarded. Unsuccessful economic operators shall be provided in that notice with a summary of the reasons why the economic operator was unsuccessful and the characteristics and relative advantages of the successful economic operator. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.11.2011