IP Telephony – Unified Communications for NHS Fife

IP Telephony – Unified Communications for NHS Fife

The Authority is seeking to contract with a partner organisation to undertake a phased replacement of its current telephone systems with an IP Telephony/Unified Communications Solution.

United Kingdom-Kirkcaldy: Telephone network equipment

2014/S 236-414915

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fife Health Board (more commonly known as NHS Fife) (hereinafter referred to as ‘the Authority’)
Hayfield House, Hayfield Road, Fife
Contact point(s): Procurement Department
For the attention of: Vic Laing
KY2 5AH Kirkcaldy
UNITED KINGDOM
Telephone: +44 1592657320
E-mail: ludoviclaing@nhs.net
Fax: +44 1592653384

Internet address(es):

General address of the contracting authority: www.nhsfife.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00185

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: NHS Fife
Unit 7, Midfield Road, Mitchelston Industrial Estate, Fife
Contact point(s): Procurement
For the attention of: Vic Laing
KY1 3NL Kirkcaldy
UNITED KINGDOM
Telephone: +44 1592657320
E-mail: ludoviclaing@nhs.net
Fax: +44 1592653384
Internet address: www.nhsfife.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IP Telephony/Unified Communications.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: NHS Sites throughout Fife, Scotland.

NUTS code UKM22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking to contract with a partner organisation to undertake a phased replacement of its current telephone systems with an IP Telephony/Unified Communications Solution. The scope of this will include the detailed design, supply, implementation, commissioning, maintenance and support of the solution. The selected organisation will be required to work with the Authority for an Initial Deployment of IP Telephony and associated applications, followed by the migration of the complete voice system currently serving approximately 7 500 users. The solution will be required to integrate into the the Authority’s Microsoft Exchange and Active Directory environment. The programme will commence in 2015 with anticipated completion by 2017. Tenderers may be invited to submit optional bids for complementary services, such as fixed and mobile carrier services as additions to compliant bids for the IP Telephony and Unified Communications requirements.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328457

II.1.6)Common procurement vocabulary (CPV)

32429000, 32524000, 32540000, 45314000, 50330000, 64210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The solution will support up to 7 500 users.

II.2.2)Information about options

Options: yes
Description of these options: Tenderers may be invited to submit optional bids for complementary services, such as fixed and mobile carrier services as additions to compliant bids for the IP Telephony/Unified Communications requirements.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Requested in Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the economic and financial capacity of economic operators. The minimum standard for economic and financial capacity which will be applied by the Authority is detailed in this Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
A Pre-Qualification Questionnaire will be issued to all economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the technical capacity of economic operators.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
Objective criteria for choosing the limited number of candidates: By Evaluation of Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:328457).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.12.2014

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