Islington Council External Print Services Framework

Islington Council External Print Services Framework

Lot 1 — Sheet fed digitally printed materials; Lot 2 — Sheet fed litho printed materials. Islington Council is seeking to appoint up to 8 contractor(s) per Lot.

United Kingdom-London: Printing and related services

2016/S 036-058557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Islington
7 Newington Barrow Way
For the attention of: Mrs Sara Montague
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: sara.montague@islington.gov.uk
Fax: +44 2075273013

Internet address(es):

General address of the contracting authority: http://www.islington.gov.uk/

Address of the buyer profile: http://www.islington.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Further information can be obtained from: Islington
7 Newington Barrow Way
For the attention of: Mrs Sara Montague
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: sara.montague@islington.gov.uk
Fax: +44 2075273013

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Islington
7 Newington Barrow Way
For the attention of: Mrs Sara Montague
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: sara.montague@islington.gov.uk
Fax: +44 2075273013

Tenders or requests to participate must be sent to: Islington
7 Newington Barrow Way
For the attention of: Mrs Sara Montague
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: sara.montague@islington.gov.uk
Fax: +44 2075273013

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1516-855 Islington Council External Print Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16

Duration of the framework agreement

Duration in years: 48
Justification for a framework agreement, the duration of which exceeds four years: 8 operators per Lot, 16 operators in total.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 412 000 GBP

II.1.5)Short description of the contract or purchase(s)

Islington Council invites suitable expressions of interest from suppliers for a framework agreement for the provision of the Council’s External Print services. The framework agreement is in 2 Lots:
Lot 1 — Sheet fed digitally printed materials;
Lot 2 — Sheet fed litho printed materials.
Islington Council is seeking to appoint up to 8 contractor(s) per Lot to the framework agreement. Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded. How a contract is concluded is explained within the invitation to tender documentation.
Current status / Background:
The council’s Print Room provides a print service for the council’s departments and several of its partners. It does this by using a high specification Xerox sheet fed digital printer and a 2 colour litho printer coupled with a range of finishing equipment. It uses paper that has been recycled or is from environmentally sustainable sources.
The Print Room manage the production of all printed materials. Departments contact the Print Room if they need printed materials. The Print Room then decides whether or not to print what is needed itself or buy it from an external supplier with whom it has a contract.
The council would like to make the most of its investment in printing equipment and expertise. Therefore, it would like to maximise the amount of printed materials that its print room provides to its departments and partners. However, the council does not have and will not have the capacity and equipment to print everything that it needs. This is why it needs a number of suppliers who are experts at providing a range of print related services. There are 2 lots for potential suppliers to tender for which covers the majority of the printed materials the council needs.

II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Islington Council invites suitable expressions of interest from suppliers for a framework agreement for the provision of the Council’s External Print services. The framework agreement is in 2 Lots:
Lot 1 — Sheet fed digitally printed materials;
Lot 2 — Sheet fed litho printed materials.
Islington Council is seeking to appoint up to 8 contractor(s) per Lot to the framework agreement. Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded. How a contract is concluded is explained within the invitation to tender documentation.
Current status / Background:
The council’s Print Room provides a print service for the council’s departments and several of its partners. It does this by using a high specification Xerox sheet fed digital printer and a 2 colour litho printer coupled with a range of finishing equipment. It uses paper that has been recycled or is from environmentally sustainable sources.
The Print Room manage the production of all printed materials. Departments contact the Print Room if they need printed materials. The Print Room then decides whether or not to print what is needed itself or buy it from an external supplier with whom it has a contract.
The council would like to make the most of its investment in printing equipment and expertise. Therefore, it would like to maximise the amount of printed materials that its print room provides to its departments and partners. However, the council does not have and will not have the capacity and equipment to print everything that it needs. This is why it needs a number of suppliers who are experts at providing a range of print related services. There are 2 lots for potential suppliers to tender for which covers the majority of the printed materials the council needs.
Award criteria — applicable to both the Lots:
The framework agreement will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this framework agreement is quality — 60 % and cost — 40 %. Tender submissions will be subject to minimum quality thresholds of 3 or above for each answer. Further details will be provided in the invitation to tender.
Cost — 40 %;
Quality — 60 %.
Quality made up of:
— Proposed approach to deliver social value through the printing framework agreement for the people of Islington allowing for:
Environmental considerations for example sustainable approaches to printing, reducing carbon emissions and minimising negative environmental impact;
Economic considerations for example the contribution to developing skills, tackling unemployment, developing smaller businesses and reducing workless;
Social considerations for example achieving community based actions, equalities, diversity, inclusion and cohesion;
Consider building relationships, health and safety and partnerships.
— 20 % proposed approach to service delivery including customer service, undertaking, delivery and quality sign-off processes of the print services ensuring:

i. Prioritization of print orders with management and production of printed materials to a high quality finish right 1st time;

ii. Printing is produced compliant with branding requirements of the Council or associated partners;
iii. Planned print process and use of equipment and/or technology where appropriate to ensure value for money.
— 20 % Proposed methodology for implementing quality management procedures in delivery of the print service including:
i. Meeting deadlines, fast turnarounds on print material and continuous improvement;
ii. Contract management, support for the Council and partner printing and qualitative print functions;
iii. Responding responsibly when matters are not achievable with appropriate alternative for dealing with the enquiry.
Total — 100 %.
Tenderers should be aware that we reserve the right to hold site visits during the tender process. Site visits may or may not be for verification/clarification purposes of the written submission.
We reserve the right to interview leading bidders.
Estimated value excluding VAT:
Range: between 0 and 412 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As outlined in tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As outlined in tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As outlined in tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As outlined in tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As outlined in tender documents.
Minimum level(s) of standards possibly required: As outlined in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As outlined in tender documents.
Minimum level(s) of standards possibly required:
As outlined in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 16
Objective criteria for choosing the limited number of candidates: As outlined in tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1516-855
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.3.2016 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.6.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 20.1.2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Islington
http://www.islington.gov.uk/
N7 7EP London
UNITED KINGDOM
E-mail: procurement@islington.gov.uk
Telephone: +44 2075278118
Internet address: http://www.islington.gov.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.2.2016

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