ISO Services Invitation to Tender

ISO Services Invitation to Tender

The Contractor will be responsible for all services associated with ensuring the Housing Executive maintains its ISO certifications. 

United Kingdom-Belfast: Auditing services

2018/S 201-456932

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
United Kingdom
Contact person: Christopher Brown
E-mail: CHRISTOPHER.BROWN@NIHE.GOV.UK
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://etendersni.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://etendersni.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T1344 — Provision of ISO services

II.1.2)Main CPV code

79212000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Northern Ireland Housing Executive is the regional strategic social housing authority for Northern Ireland and invites tenders for the provision of ISO services. The Contractor will be responsible for all services associated with ensuring the Housing Executive maintains its ISO certifications. A number of Housing Executive departments currently hold ISO certification (ISO 9001:2015 and ISO 14001:2015) whilst others have expressed an interest in becoming certified. Each certification is independent of the others.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

80511000
80510000
79132000
79420000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Northern Ireland Housing Executive is the regional strategic social housing authority for Northern Ireland and invites tenders for the provision of ISO services. The Contractor will be responsible for all services associated with ensuring the Housing Executive maintains its ISO certifications. A number of Housing Executive departments currently hold ISO certification (ISO 9001:2015 and ISO 14001:2015) whilst others have expressed an interest in becoming certified. Each certification is independent of the others.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality questionnaire / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is anticipated, but not guaranteed, that a new procurement procedure may be initiated during the extension period, if used, or during the final year of the initial contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The client may at any time before the completion of the contract period invite the Contractor to agree to extend for any period up to and including 24 months, or part thereof, commencing from the termination date of the original contract period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Note: The estimated value includes the 2 planned extension options.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per ITT.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See specification for further details on KPIs. The Housing Executive reserves the right to manage poor performance in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by construction and procurement delivery of Northern Ireland.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/11/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15/03/2019

IV.2.7)Conditions for opening of tenders

Date: 15/11/2018
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is anticipated, but not guaranteed, that a new procurement procedure will be initiated during the final extension period (if used).

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

If you are interested in tendering, and you have not already done so, then please register your details on the following website: https://etendersni.gov.uk/epps/home.do

In addition, please can you ensure to register the CPV codes most relevant to your line of business and those quoted within this notice. It is free to register on this site and you can access tender documents and submit. bids. once you have done so.

It is your responsibility to ensure you have completed your account registration on eTendersNI in full and to locate this competition. eTendersNI is not a Housing Executive managed system, so should you experience any difficulties or have any questions regarding the system, please contact the helpdesk on 0800 240 4545, or alternatively email the Helpdesk on nieprochelpdesk@eurodyn.com

Please note, tenders will only be accepted if submitted through eTendersNI and no tender documentation will be provided via email.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Chichester Street
Belfast
BT13JF
United Kingdom
Telephone: +44 3002007812
E-mail: adminoffice@courtsni.gov.ukInternet address: http://www.courtsni.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

NIHE will incorporate a minimum 10 calendar days standstill period from the point information on the contract award is communicated to tenderers in accordance with the Public Contracts Regulations 2015. A contract will not be entered into during this period. Appeal procedures are specified in the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/10/2018

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