IT Data Centre Servicing and Maintenance Contract Aberdeen

IT Data Centre Servicing and Maintenance Contract Aberdeen

The University of Aberdeen are looking to appoint a single supplier for support, servicing and maintenance.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

University of Aberdeen

University Office, King’s College

Aberdeen

AB24 3FX

UK

Telephone: +44 1224274467

E-mail: E-SOURCING@ABDN.AC.UK

NUTS: UKM50

Internet address(es)

Main address: http://www.abdn.ac.uk/procurement

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk

 

Additional information can be obtained from the abovementioned address

 

Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk

 

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

IT Data Centre Servicing & Maintenance – University of Aberdeen

Reference number: AU19/43

II.1.2) Main CPV code

50312310

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Aberdeen Data Centre is located in the Edward Wright Building on the Old Aberdeen campus. The Data Centre was refurbished in 2013 to create a Shared Services data centre facility for three North-East Scotland education institutions: University of Aberdeen, North-East Scotland College and Robert Gordon University.

The University of Aberdeen are looking to appoint a single supplier for the support, servicing and maintenance of the following elements within our IT data centre.

– Freecool Evaporative Cooling system

– VESDA Fire suppression and fire alarm

– APC Symettra PX250 UPS

– APC Structureware Expert / Netbotz Monitoring systems

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50312600

50312610

II.2.3) Place of performance

NUTS code:

UKM50

II.2.4) Description of the procurement

The University of Aberdeen Data Centre is located in the Edward Wright Building on the Old Aberdeen campus. The Data Centre was refurbished in 2013 to create a Shared Services data centre facility for three North-East Scotland education institutions: University of Aberdeen, North-East Scotland College and Robert Gordon University.

The University of Aberdeen are looking to appoint a single supplier for the support, servicing and maintenance of the following elements within our IT data centre.

– Freecool Evaporative Cooling system

– VESDA Fire suppression and fire alarm

– APC Symettra PX250 UPS

– APC Structureware Expert / Netbotz Monitoring systems

II.2.5) Award criteria

Criteria below:

Quality criterion: Tender Proposal & Experience / Weighting: 30

Quality criterion: Support & Escalation / Weighting: 10

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for 1 year in the first instance with 2 optional extensions, each of 1 year, subject to satisfactory performance and mutual agreement.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Section 4B – Financial Years – Minimum levels of standards possibly required: All financial information must be provided for the most current previous two reported financial years.

ESPD Question 4B1.1 (Minimum standards) Turnover should be up to twice the estimated contract value over the past two financial years. However, the client reserves the right to review and consider all supporting financial information in this regards.

ESPD Questions 4B5.1 and 4B5.2 – Insurance requirements

During the term of the Contract and for a period of five years thereafter, the Supplier shall effect and maintain in force, with a reputable insurance company, a policy or policies of insurance covering all matters which are the subject of indemnities under the Contract including Product Liability insurance to a minimum sum of GBP 10M and Employers Liability insurance to a minimum sum of GBP 5M, in each case in respect of any one incident and unlimited as to the number of incidents unless otherwise agreed by the Client in writing. Where the Contract relates to Professional Services, the Supplier shall maintain in force with reputable insurers Professional Liability insurance in the sum not less than GBP 5M in respect of any one incident and unlimited as to numbers of claims. The Client reserves the right to require adjustments to such insurance cover if they consider that to be necessary.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 18/06/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13683. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:585190)

VI.4) Procedures for review

VI.4.1) Review body

University of Aberdeen

University Office, King’s College

Aberdeen

AB24 3FX

UK

Telephone: +44 1224274467

Internet address(es)

URL: http://www.abdn.ac.uk/procurement

VI.5) Date of dispatch of this notice

28/05/2019