IT Disposal Services Framework Northern Ireland

IT Disposal Services Framework Northern Ireland

Framework for Disposal Services for IT Equipment, Electronic and Electrical Equipment.

United Kingdom-Belfast: Non-hazardous refuse and waste treatment and disposal services

2016/S 128-229605

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Stephen McCann
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.finance-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

The Executive Office
Stormont Castle
Belfast
BT4 3TT
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.executiveoffice-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department of Agriculture, Environment and Rural Affairs
Dundonald House, Upper Newtownards Road
Belfast
BT4 3SB
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.daera-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department for Communities
Lighthouse Building, 1 Cromac Place, Gasworks Business Park, Ormeau Road
Belfast
BT7 2JB
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.communities-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department for the Economy
Netherleigh, Massey Avenue
Belfast
BT4 2JP
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.economy-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Procurement and Logistics Service
77 Boucher Crescent
Belfast
BT12 6HU
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.hscbusiness.hscni.net/services/1878.htm

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Commission for Victims and Survivors
Head Line Building, 10-14 Victoria Street
Belfast
BT1 3GG
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.cvsni.org/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

National Museums Northern Ireland
Cultra
Holywood
BT18 0EU
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://nmni.com/default.aspx

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Police Ombudsman Northern Ireland
New Cathedral Buildings, Writers’ Square, 11 Church Street
Belfast
BT1 1PG
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.policeombudsman.org/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Labour Relations Agency NI
2 – 16 Gordon Street
Belfast
BT1 2LG
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.lra.org.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department for Infrastructure
Clarence Court, Adelaide Street
Belfast
BT2 8GB
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.infrastructure-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Council for the Curriculum Examinations and Assessment
29 Clarendon Rd, Clarendon Dock
Belfast
BT1 3BG
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://ccea.org.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Derry City and Strabane District Council
Council Offices, 98 Strand Road
Derry
BT48 7NN
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.derrystrabane.com/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Community Relations Council
6 Murray Street
Belfast
BT1 6DN
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.community-relations.org.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.hscbusiness.hscni.net/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department of Education
Rathgael House, Balloo Road
Bangor
BT19 7PR
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.education-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

St Mary’s University College
191 Falls Road
Belfast
BT12 6FE
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.stmarys-belfast.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Comhairle na Gaelscolaiochta
Westgate House, 4 Queen Street
Belfast
BT1 6ED
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.comhairle.org/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Belfast City Council
Belfast City hall
Belfast
BT1 5GS
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.belfastcity.gov.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

NI Local Government Officers’ Superannuation Committee
Templeton House, 411 Holywood Road
Belfast
BT4 2LP
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.nilgosc.org.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

NI Assembly
Parliament Buildings
Belfast
BT4 3XX
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.niassembly.gov.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department of Health
Castle Buildings, Stormont
Belfast
BT4 3SQ
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.health-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

NI Regulation and Quality Improvement Authority
9th Floor Riverside Tower, 5 Lanyon Place
Belfast
BT1 3BT
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.rqia.org.uk/home/index.cfm

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Department of Justice
Block B, Castle Buildings, Stormont Estate
Belfast
BT4 3SG
United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.justice-ni.gov.uk

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CFT 438385 — Framework for Disposal Services for IT Equipment, Electronic and Electrical Equipment.

Reference number: 438385

II.1.2)Main CPV code

90513000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department of Finance wishes to establish a framework for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector. Unauthorised disclosure of information / sensitive data is a major risk mainly due to the increasing dependence on electronic storage systems and the use of disposable media. NICS Departments and Bodies have therefore developed asset disposal strategies that can require data to be deleted from media and equipment sometimes prior to its permanent removal from site for disposal and/or recycling or for assured data destruction take place. The framework therefore seeks to appoint contractors to — securely and irreversibly delete data from a range of media either on the customer’s premises / or off-site; and — securely and legally dispose of redundant information and communications technology equipment and media.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90512000
90500000
90510000
90514000
72500000
72590000
72611000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Department of Finance wishes to establish a framework for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector. Unauthorised disclosure of information / sensitive data is a major risk mainly due to the increasing dependence on electronic storage systems and the use of disposable media. NICS Departments and Bodies have therefore developed asset disposal strategies that can require data to be deleted from media and equipment sometimes prior to its permanent removal from site for disposal and/or recycling or for assured data destruction take place. The framework therefore seeks to appoint contractors to — securely and irreversibly delete data from a range of media either on the customer’s premises / or off-site; and — securely and legally dispose of redundant information and communications technology equipment and media.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/08/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/11/2016

IV.2.7)Conditions for opening of tenders

Date: 05/08/2016
Local time: 15:30
Place:

Department of Finance Clare House, 303 Airport Road West, Belfast, BT3 9ED.

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. The Department of Finance wishes to establish a Framework Agreement for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector including Northern Ireland Civil Service Departments, Agencies and Non Departmental Public Bodies. A full list of the participating bodies is held within the tender documents.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures
n/a
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/07/2016

 

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