IT Hardware Framework for West Yorkshire and South Yorkshire Police

IT Hardware Framework for West Yorkshire and South Yorkshire Police

To procure IT hardware and commercial off the shelf software. 4 Lots.

United Kingdom-Wakefield: Office and computing machinery, equipment and supplies except furniture and software packages

2019/S 127-310119

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Police and Crime Commissioner for West Yorkshire
n/a
Ploughland House, George Street
Wakefield
WF1 1DL
United Kingdom
Contact person: David Holbrook
Telephone: +44 7464986517
E-mail: david.holbrook@southyorks.pnn.police.uk
NUTS code: UKE45
Internet address(es):Main address: https://www.westyorkshire.police.uk/

I.1)Name and addresses

The Police and Crime Commissioner for South Yorkshire
Sheffield
United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
NUTS code: UKE32
Internet address(es):Main address: https://www.southyorks.police.uk/

I.1)Name and addresses

The Police and Crime Commissioner for Humberside
Hull
United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
NUTS code: UKE11Internet address(es):Main address: https://www.humberside.police.uk

I.1)Name and addresses

The Police, Fire and Crime Commissioner for North Yorkshire
Harrogate
United Kingdom
E-mail: david.holbrook@southyorks.pnn.police.uk
NUTS code: UKE22Internet address(es):Main address: https://northyorkshire.police.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28448&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28448&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IT Hardware Framework for the Yorkshire and the Humber Region

Reference number: 1597-2017

II.1.2)Main CPV code

30000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Yorkshire and The Humber Regional Policing Procurement Team are putting together a collaborative framework to procure all our IT Hardware and Commercial off the shelf Software requirements including all services related to the supply of this equipment. This framework is also available to the North East police forces which includes Durham, Cleveland and Northumbria.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

End User Devices, Peripherals and Associated Consumables

Lot No: 1

II.2.2)Additional CPV code(s)

30100000
30200000
30210000
30213000
30213100
30213200
30213300
30215000
30230000
30231000
30232000
30233000
30234000
30236000
30237000
30237300
31154000
31300000
32231000
32232000
32235000
32250000
32260000
32270000
32300000
32320000
32333000
32341000
32342000
32343000
32351000
38653400
50300000
50312000
50320000
51000000
51310000
51600000
51610000
72000000
72200000
72500000
72800000
72900000
80533000

II.2.3)Place of performance

NUTS code: UKE45
Main site or place of performance:

West Yorkshire, WF1 1DL.

II.2.4)Description of the procurement:

This lot is designed to appoint a partner to work with our forces to supply end user devices, other hardware such as audio visual equipment and peripheral accessories. The appointed partner will need the capability to work with a wide range of vendors and deliver a value added service to our forces.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 optional extensions of 12 months each at the discretion of the Yorkshire and The Humber Procurement Team and the force stakeholders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Server and Storage Infrastructure and Associated Consumables

Lot No: 2

II.2.2)Additional CPV code(s)

30233100
48219400
48219700
48222000
48800000
48820000
48821000
48822000

II.2.3)Place of performance

NUTS code: UKE45

II.2.4)Description of the procurement:

This lot is for a partner to work with the police forces engaged in this procurement to provide server and storage infrastructure as well as provide a value added service throughout the contract. The appointed supplier needs to be able to provide equipment from multiple vendors as well as be experienced working with this type of equipment to be able to offer professional services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 optional extensions of 12 months at the discretion of the Yorkshire and The Humber procurement team.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Networking Infrastructure and Associated Products and Services

Lot No: 3

II.2.2)Additional CPV code(s)

32400000
32410000
32412110
32412120
32413000
32413100
32420000
32421000
32422000
32423000
32424000
32428000
32430000
48200000
48210000
48821000
50312300
50312310
50312320
72212200
72212219
72315200
72511000
72710000

II.2.3)Place of performance

NUTS code: UKE45

II.2.4)Description of the procurement:

This lot will appoint a partner to provide networking equipment, associated equipment and software and professional services to support our networking requirements. Suppliers bidding for this lot will need to have strong relationships with vendors in this sector and will also need to have had experience providing similar contracts and services to authorities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 optional extensions of 12 months each at the discretion of the Yorkshire and The Humber Procurement Team and the force stakeholders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Commercial Off the Shelf Software

Lot No: 4

II.2.2)Additional CPV code(s)

48000000
48100000
48200000
48210000
48213000
48219700
48220000
48221000
48222000
48331000
48482000
48490000
48517000
48730000
48731000
48732000
48760000
48761000
72212200
72212219
72212220
72212221
72212222
72212490
72212517

II.2.3)Place of performance

NUTS code: UKE45

II.2.4)Description of the procurement:

This lot is for the procurement of Commercial off the Shelf Software for Police Forces as well as software support and maintenance packages. Suppliers will need relationships with the key vendors and to have worked with authorities to deliver software packages previously. This lot will not be used to procure items already covered under national frameworks with Police ICT as we don’t want to devalue national frameworks.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 optional extensions of 12 months each at the discretion of the Yorkshire and The Humber Procurement Team and the force stakeholders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/08/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
United KingdomInternet address: http://www.judiciary.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/07/2019