IT Services for Local Government

IT Services for Local Government

IDeA – a subsidiary of the Local Government Association – on behalf of the local government sector requires a service provider to deliver hosting, development, content management (including database element), design and content migration services.

United Kingdom-London: IT services: consulting, software development, Internet and support

2015/S 192-348104

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Improvement and Development Agency (IDeA) for Local Government
Local Government House, Smith Square
For the attention of: Tim Adams
SW1P 3HZ London
UNITED KINGDOM
E-mail: tim.adams@local.gov.uk

Internet address(es):

General address of the contracting authority: http://www.local.gov.uk/

Address of the buyer profile: http://www.local.gov.uk/

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LG Inform Plus 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

IT services: consulting, software development, Internet and support. The Improvement and Development Agency for Local Government (IDeA) — a subsidiary of the Local Government Association (LGA) — on behalf of the local government sector requires a service provider to deliver hosting, development, content management (including database element), design and content migration services; taxonomy technical support skills and expert project/facilitation capacity to operate, enhance, promote and deliver an online service to support the local government sector and its partners in information management practices. This programme includes the provision of context and performance data served to external applications through a direct data feed and a range of tailored online tools and applications to support small area reporting, managing open linked data publishing, information sharing standards and specific tools and data sets. This service (hereafter referred to as ‘LG Inform Plus’) uses a functional capability that started existence in the 2000’s as the effective service delivery toolkit (esd-toolkit). Services provided by the service provider will include IT-specialist skills, web-delivery and database service design and development, expertise in local government data standards, Linked Data and public sector taxonomies and semantics. It also includes personnel support in the form of facilitators, project leaders and expert consultancy services to local authorities in the area of knowledge sharing, local government business transformation management and evidencing performance management, analysis and presentation. The LG Inform Plus service will be required to continue or replace the current web site.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Improvement and Development Agency for Local Government (IDeA) — a subsidiary of the Local Government Association (LGA) — on behalf of the local government sector requires a service provider to deliver hosting, development, content management (including database element), design and content migration services; taxonomy technical support skills and expert project/facilitation capacity to operate, enhance, promote and deliver an online service to support the local government sector and its partners in information management practices. This programme includes the provision of context and performance data served to external applications through a direct data feed and a range of tailored online tools and applications to support small area reporting, managing open linked data publishing, information sharing standards and specific tools and data sets. This service (hereafter referred to as ‘LG Inform Plus’) uses a functional capability that started existence in the 2000’s as the effective service delivery toolkit (esd-toolkit). Services provided by the service provider will include IT-specialist skills, web-delivery and database service design and development, expertise in local government data standards, Linked Data and public sector taxonomies and semantics. It also includes personnel support in the form of facilitators, project leaders and expert consultancy services to local authorities in the area of knowledge sharing, local government business transformation management and evidencing performance management, analysis and presentation. The LG Inform Plus service will be required to continue or replace the current web site.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A contract will be let for an initial period of 12 months though the Contracting Authority reserves a unilateral option to extend the contract on an annual basis for a further 36 months without further competition.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any guarantees would be specified within the contract terms and conditions and agreed at that time. The Contracting Authority reserves the right to require deposits or guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not Applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A body with an independent legal entity capable of entering into an enforceable contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The IDeA bespoke terms and conditions of the contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The pre-qualification questionnaire and specification associated with this notice contains the details interested parties will be required to submit against.
Minimum level(s) of standards possibly required: The pre-qualification questionnaire and specification associated with this notice contains the details interested parties will be required to submit against.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
The pre-qualification questionnaire and specification associated with this notice contains the details interested parties will be required to submit against.
Minimum level(s) of standards possibly required:
The pre-qualification questionnaire and specification associated with this notice contains the details interested parties will be required to submit against.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: For technical and operational reasons it would not be practical to have more than one provider developing and maintaining the software and support services required on our behalf.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LG-000649

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J5UND5TQS5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/J5UND5TQS5

GO Reference: GO-2015928-PRO-7124698.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.9.2015

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